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We are currently looking for a Personal Assistant (Maternity Cover 12 months) to join our Commercial department&nbsp;in our offices in&nbsp;Athens, Greece.&nbsp;&nbsp;Your role will encompass:&nbsp;&nbsp;<ul><li>Office &amp; Information Management: Oversee correspondence, filing systems, and document organization to ensure smooth daily operations and secure handling of sensitive information</li></ul><ul><li>Meeting &amp; Travel Coordination: Organize meetings, appointments, and travel logistics, including flights, accommodations, and transportation, with attention to detail and efficiency</li></ul><ul><li>Financial &amp; Administrative Oversight: Process invoices and expense reports, monitor departmental budgets, and support financial tracking and reporting</li></ul><ul><li>Reporting &amp; Presentation Preparation: Compile data for weekly/monthly reports and create executive summaries and presentations that support decision-making</li></ul>&nbsp;&nbsp;What you bring to the role:&nbsp;<ul><li>3+ years proven experience as a personal assistant or similar role&nbsp;&nbsp;</li></ul><ul><li>Proficiency&nbsp;in Microsoft Office suite with strong inclination in Excel, Power Point and MS Word&nbsp;</li></ul><ul><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively&nbsp;&nbsp;</li></ul><ul><li>Strong attention to detail and accuracy in handling administrative tasks</li></ul><ul><li>Experience&nbsp;in financial institutions and/or relevant corporate departments will be considered an advantage&nbsp;</li></ul><ul><li>Knowledge&nbsp;of&nbsp;invoice&nbsp;procedure&nbsp;and expense tracking systems is a plus&nbsp;</li></ul>&nbsp;&nbsp;Share the same Value Based Behaviors:&nbsp;<ul><li>People &amp; Personal growth</li><li>Results orientation &amp; Safety excellence</li><li>Collaboration &amp; Trust</li><li>Empathy &amp; Effective communication</li><li>Flexibility &amp; Adaptability</li></ul>&nbsp;Your Benefits:&nbsp;&nbsp;&nbsp;<ul><li>Competitive&nbsp;remuneration&nbsp;package&nbsp;&nbsp;</li></ul><ul><li>Ticket Restaurant Card&nbsp;&nbsp;</li></ul><ul><li>Group Health Insurance Plan&nbsp;&nbsp;</li></ul><ul><li>Preferential household electricity plan&nbsp;&nbsp;&nbsp;</li></ul><ul><li>Pension Plan&nbsp;</li></ul>&nbsp;&nbsp;

Personal Assistant (Maternity Cover 12 months)

The Institute Support Officer plays a critical role in ensuring the effective operation and continuous growth of the Institute of ACS Athens. The position supports the Institute’s mission by coordinating activities, facilitating stakeholder engagement, and maintaining efficient administrative and operational processes.This role provides comprehensive support across Institute programs, oversees day-to-day operations, and contributes to initiatives that foster innovation, research, and collaboration. The Institute Support Officer also supports project organization, communication flow, and partnership development to enhance the Institute’s overall impact.Key Responsibilities<ul><li>Serve as Administrative Assistant to the Dean of the Institute, ensuring the efficient execution of administrative responsibilities across all programs and activities.</li><li>Maintain records and document processes within the Innovation Lab for internal use and assessment.</li><li>Coordinate and facilitate collaboration among diverse stakeholders involved in Institute projects and programs, ensuring clear communication and smooth implementation.</li><li>Oversee daily operations of the Innovation Lab, ensuring alignment with established protocols and standards.</li><li>Manage resources within the Innovation Lab, including equipment, supplies, and materials required for projects and experiments.</li><li>Support the coordination and continuous enhancement of Innovation Lab initiatives.</li></ul>Qualifications<ul><li>Bachelor’s or Master’s degree in a relevant field (e.g., education, technology, or innovation management).</li><li>Demonstrated creativity and comfort with technology.</li><li>Proven experience in coordinating and facilitating innovation or educational programs.</li><li>Strong organizational, research, and project management skills.</li><li>Excellent communication skills in both Greek and English, including the ability to clearly communicate the lab’s mission and impact.</li><li>Strong interpersonal skills to effectively engage with diverse stakeholders in both languages.</li><li>Effective problem-solving skills with the ability to address challenges as they arise.</li></ul>Preferred Skills<ul><li>Strong project coordination and administrative management skills, including scheduling, document management, record keeping, and program support.</li><li>Proficiency in digital and administrative tools for data management, documentation, and communication coordination.</li><li>Familiarity with Innovation Lab operations and protocols, including resource organization, equipment tracking, and adherence to safety and operational standards.</li></ul>Why Join ACS Athens?At ACS Athens, we are committed to excellence in education, student-centered innovation, and global leadership. If you are a forward-thinking educational leader ready to drive transformational change, we invite you to apply!Position Type:Full-TimeJob Requirements<ul><li>Citizenship, residency or work visa required</li></ul>

Institute Support Officer

Our new colleague will be part of the Center Management team of Golden Hall providing excellent customer service to the Shopping Center visitors by handling any requests, complaints, questions with high levels of professionalism.&nbsp;&nbsp;In detail, the&nbsp;Information Office Assistant will be responsible:&nbsp;For handling:<ul><li>The Information Office and guiding all visitors regarding store locations and Marketing/Promotion activities of the Shopping Center.</li><li>The Shopping Center call center line, providing information and directions to those interested.</li><li>All customer service utilities (children's strollers, wheelchairs, umbrellas, etc.).</li><li>Any announcements made in the Shopping Center through loudspeakers.</li><li>The found – lost procedure of the Shopping Center.</li><li>The Gift Cards transactions to interested visitors.</li><li>The responses to the shopping center info mail address.</li><li>Assist the daily operation of the center, if and when needed.&nbsp;</li></ul>For supporting the Center Management team:<ul><li>In all the Health &amp; Safety plans and procedures, ensuring the safety of visitors and the whole Shopping Center.</li><li>In communicating with the store operators to update all contact details of each store.</li><li>In providing secretarial support, if required.</li><li>Assist the daily operation of the center, if and when needed, especially in terms of Operations Excellence.&nbsp;</li></ul>You will be a successful candidate for our job opening, if you can identify yourself with the following criteria:&nbsp;Academic Qualifications:&nbsp;<ul><li>Excellent command of the English language; any other language will be considered as an asset.</li><li>Mastery in MS Excel and PowerPoint.</li></ul>&nbsp;Professional Experience:&nbsp;<ul><li>3 years of minimum relative working experience in a customer service role; experience in reception is consider as a plus.</li></ul>&nbsp;On a personal side, the ideal candidate has:&nbsp;<ul><li>Excellent organizational, communication and interpersonal skills and team spirit.</li><li>Customer-centered behavior and problem-solving ability.</li><li>Ability to work under pressure.</li><li>Ability to work on shifts and on Weekends.</li></ul>&nbsp;Our Company offers:&nbsp;Our vision is to bring to life the largest urban regeneration project in Europe. So, we need to attract the most talented people in our industry and offer all the necessary means and procedures to support them, not only to fill their job description but also to rise above and beyond expectations.&nbsp;Thus, we do provide:&nbsp;<ul><li>A passionate working environment</li><li>A competitive compensation package according to professional experience, combined with additional benefits</li><li>An exceptional opportunity to work in and develop one of the most challenging Companies in Greece!</li></ul>

Information Office Assistant, GH (1569)

The Facilities &amp; Procurement Specialist is responsible for ensuring the smooth operation of company facilities while managing procurement activities efficiently. This role supports business continuity by maintaining a safe, functional, and well-equipped workplace, while optimizing vendor relationships and cost management.Job DescriptionFacilities Management<ul><li>Overseeing the day-to-day operations of company facilities (offices, equipment, infrastructure)</li><li>Coordinating maintenance, repairs, and technical services</li><li>Managing relationships with external vendors (cleaning, security, maintenance providers)</li><li>Ensuring compliance with health &amp; safety regulations and company policies</li><li>Monitoring and managing facilities-related contracts and service agreements</li><li>Supporting office renovations, relocations, or expansion projects</li><li>Supporting cost tracking and reporting for facilities-related expenses</li></ul>Procurement<ul><li>Managing purchasing activities (office supplies, equipment, and services)</li><li>Sourcing, evaluating, and onboarding vendors and suppliers</li><li>Negotiating pricing, terms, and contracts to ensure cost efficiency</li><li>Tracking purchase orders and ensuring timely delivery of goods/services</li><li>Monitoring inventory levels and procurement budgets</li><li>Identifying opportunities for cost optimization and operational improvement</li><li>Maintaining accurate supplier records and contract documentation</li></ul>Qualifications<ul><li>Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field</li><li>2-4 years of experience in Facilities Management and/or Procurement</li><li>Solid understanding of procurement processes and facilities operations</li><li>Strong organizational and multitasking skills</li><li>Experience in vendor management and negotiation</li><li>Proficiency in Microsoft Office (especially Excel)</li><li>Fluency in English (written &amp; spoken)</li><li>Analytical and problem-solving mindset</li><li>Results-oriented and detail-focused</li><li>Ability to work well in a team, fast-paced environment and present a professional demeanor</li></ul>Additional Information<ul><li>A great opportunity to contribute to the evolution of the company towards becoming the leading Greek truly omnichannel retailer</li><li>Performance-based competitive bonus scheme</li><li>Private Medical Plan</li><li>Monthly meal card</li><li>Career development and growth opportunities</li><li>Significant discounts on company’s products</li><li>Brand New, modern, and pleasant HQ offices</li></ul>

Facilities & Procurement Specialist

Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the administrative functions of the association's back office to ensure smooth operations</li><li>Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels</li><li>Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office</li><li>Welcoming and registering guests, handling phone calls, and receiving company deliveries</li><li>Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly</li><li>Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees</li><li>Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement</li><li>Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately</li><li>Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree</li><li>Master’s degree is a plus</li><li>Previous experience in secretarial and/or administrative support</li><li>Proficiency in MS Office and related tools</li><li>Fluent in Greek and English</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Excellent communication and interpersonal skills</li><li>Exceptional organizational and time-management abilities</li><li>Strong attention to detail with the ability to identify and rectify discrepancies</li><li>Ability to multitask and prioritize tasks effectively</li></ul>

Executive Coordinator

Η&nbsp;Γευσήνους, μια από τις μεγαλύτερες εταιρίες συστηματικής εστίασης που δραστηριοποιείται σε κλειστές αγορές στην Ελλάδα και καλύπτει επισιτιστικές ανάγκες σε τομείς όπως επιχειρήσεις και βιομηχανικές μονάδες, δημόσια και ιδιωτικά εκπαιδευτικά ιδρύματα (πανεπιστήμια, ιδιωτικά σχολεία - κολλέγια), νοσηλευτικά ιδρύματα κ.λ.π., αναζητά εκ μέρους εταιρίας του ομίλου και συγκεκριμένα της&nbsp;Golden&nbsp;Sandwich στα κεντρικά γραφεία στο Περιστέρι Customer Orders / eCommerce OperationsΑρμοδιότητες:• &nbsp; &nbsp;Καταχώρηση και παρακολούθηση παραγγελιών πελατών στο ERP από όλα τα διαθέσιμα κανάλια (eCommerce, Excel, email). • &nbsp; &nbsp;Έλεγχος πληρότητας και ορθότητας των στοιχείων παραγγελίας. • &nbsp; &nbsp;Επικοινωνία με πελάτες για διευκρινίσεις, αλλαγές, ελλείψεις ή επιβεβαιώσεις παραγγελιών. • &nbsp; &nbsp;Δημιουργία Picking Lists και συγκεντρωτικών αρχείων ανά κέντρο εργασίας. • &nbsp; &nbsp;Συνεργασία με το τμήμα πωλήσεων για την ορθή εξυπηρέτηση των πελατών και την τήρηση των εμπορικών συμφωνιών. • &nbsp; &nbsp;Διαχείριση πελατών, λίστας προϊόντων και κανόνων παράδοσης στην πλατφόρμα eCommerce • &nbsp; &nbsp;Παρακολούθηση της ψηφιακής διακίνησης και έλεγχος ότι τα παραστατικά αποστέλλονται ορθά και εμπρόθεσμα στην πλατφόρμα της ΑΑΔΕ / myDATA, όπου απαιτείται. • &nbsp; &nbsp;Παρακολούθηση εκκρεμών υπολοίπων πελατών που σχετίζονται με παραγγελίες eCommerce. &nbsp;Απαραίτητα προσόντα:• &nbsp; &nbsp;Εμπειρία σε διαχείριση παραγγελιών, customer service, eCommerce operations, πωλήσεις ή λογιστική υποστήριξη. • &nbsp; &nbsp;Καλή γνώση ERP συστημάτων, ιδανικά Entersoft ή αντίστοιχου συστήματος. • &nbsp; &nbsp;Κατανόηση της ροής παραγγελίας – πώλησης – διακίνησης – είσπραξης. • &nbsp; &nbsp;Βασική γνώση παραστατικών πωλήσεων και Δελτίων Αποστολής. • &nbsp; &nbsp;Εξοικείωση με ηλεκτρονικές πλατφόρμες παραγγελιοληψίας / eCommerce πελατών. • &nbsp; &nbsp;Καλή χρήση Excel και MS Office. • &nbsp; &nbsp;Άνεση στην επικοινωνία με πελάτες και εσωτερικά τμήματα.

Customer Orders / eCommerce Operations

We are seeking a talented Front Desk Assistant to join our team in Athens, Greece.&nbsp;The Front Desk Assistant will support the smooth daily operation of our office.Responsibilities:<ul><li>Be the first point of contact for incoming calls and visitors</li><li>Perform accurate data entry into the company's ERP system</li><li>Provide general administrative and clerical support</li><li>Welcome and assist visitors in a professional and friendly manner</li><li>Support various office operations (filing, supplies, courier handling, etc.)</li></ul>Requirements:<ul><li>Previous experience in a similar administrative is a plus</li><li>Excellent command of Microsoft Office tools (Excel, Outlook, Word, PowerPoint)</li><li>Very good knowledge of the English language (written &amp; verbal)</li><li>Strong communication and interpersonal skills</li><li>Positive, polite, and light-hearted personality</li></ul>What is there for you<ul><li>We want our people to be well compensated, so we offer an attractive salary package</li><li>Health is the most important asset, so we have you secured with a health insurance plan from day one</li><li>We are excited for challenges, so you are invited to take part in exciting, innovative projects that make a difference</li><li>We never stop learning and evolving! We encourage our people to follow the pace by providing them voucher for Training Courses, so that they adapt new tech skills and develop their soft skills</li><li>Most important, we work as a team, so we gather on a smaller and bigger occasions to celebrate good times together! Happy Fridays, bowling sessions, running events and everything that help us have fun and enjoy working to our team</li></ul>This is an excellent opportunity for a motivated professional to join a growing organization and make a positive impact on our business. If you are interested in this position, please apply now!

Front Desk Assistant

As the first point of contact for visitors and callers, you’ll be the face and voice of THEON. This is a key role in ensuring the smooth operation of our front office and supporting various administrative functions across the organization.Key Responsibilities •&nbsp;&nbsp; &nbsp;Greet and assist visitors in a professional and friendly manner •&nbsp;&nbsp; &nbsp;Manage incoming calls and direct them appropriately •&nbsp;&nbsp; &nbsp;Handle incoming and outgoing mail and deliveries •&nbsp;&nbsp; &nbsp;Maintain a clean and organized reception area •&nbsp;&nbsp; &nbsp;Schedule appointments and coordinate meeting rooms •&nbsp;&nbsp; &nbsp;Provide administrative support to various departments, including document preparation, filing, and data entry •&nbsp;&nbsp; &nbsp;Manage office supplies and ensure inventory levels are maintained •&nbsp;&nbsp; &nbsp;Assist with travel arrangements and event coordination when neededQualifications •&nbsp;&nbsp; &nbsp;Proven experience in a receptionist or administrative support role •&nbsp;&nbsp; &nbsp;Excellent verbal and written communication skills in English (additional languages a plus) •&nbsp;&nbsp; &nbsp;Strong organizational skills and attention to detail •&nbsp;&nbsp; &nbsp;Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) •&nbsp;&nbsp; &nbsp;Ability to multitask and handle a variety of responsibilities with a positive attitude •&nbsp;&nbsp; &nbsp;Professional appearance and demeanor

Administrative Assistant

O Όμιλος Επιχειρήσεων Σαρακάκη, ένας 𝗚𝗿𝗲𝗮𝘁 𝗣𝗹𝗮𝗰𝗲 𝘁𝗼 𝗪𝗼𝗿𝗸® 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱™ οργανισμός, με ηγετική παρουσία στο ελληνικό επιχειρηματικό οικοσύστημα πάνω από έναν αιώνα, επεκτείνει τις δραστηριότητες του. Αυτήν την περίοδο, αναζητούμε υποψήφιο/α, με ζήλο, διάθεση για εξέλιξη και επιθυμία να γίνει μέρος της ομάδας Athens Car Workshop αναλαμβάνοντας τα καθήκοντα του/τηςReception and Call Center OperatorΜια μέρα στη δουλειά✅Οι κύριες αρμοδιότητες σου θα είναι:✅Υποδοχή και Εξυπηρέτηση Πελατών✅Έγκαιρη και συστηματική διαχείριση εισερχομένων και εξερχομένων κλήσεων✅Προσδιορισμός των πελατειακών αναγκών, διευκρίνηση πληροφοριών, διερεύνηση κάθε ζητήματος και παροχή λύσεων ή/και εναλλακτικών✅Διαχείριση θεμάτων και τήρηση προτύπων επικοινωνίας βάσει πολιτικής ΟΕΣ✅Παραλαβή και αποστολή αλληλογραφίας εσωτερικού &amp; εξωτερικού✅Διαχείριση εσωτερικής αλληλογραφίας &amp; Παραλαβή προμηθειών τμημάτων✅Έκδοση καρτών πρόσβασης πελατών/επισκεπτών✅Διαχείριση κεντρικού mail (info), καταγραφή εισερχομένων παραπόνων στο info@saracakis.gr , προώθηση στα αρμόδια τμήματα για διαχείριση/επίλυσή τους και follow up✅Reporting Call Center, Reporting Missed Calls στο σύνολο των τμημάτων-groups Αθήνας και Θεσσαλονίκης.✅Παρακολούθηση &amp; Προσαρμογή ηχητικών μηνυμάτων του τηλεφωνικού κέντρου✅Έλεγχος και επικαιροποίηση χρηστών (groups) &amp; Rotation εισερχομένων κλήσεων✅Ενημέρωση τηλεφωνικού καταλόγου ΟΕΣ και επικαιροποίηση τηλεφωνικού καταλόγου εξουσιοδοτημένων συνεργατών✅Διατήρηση ονομαστικής λίστας συναδέλφων για τις επισκέψεις του εταιρικού γιατρού&nbsp;Είσαι αυτό που ψάχνουμε;✅Θα είναι ο τέλειος συνδυασμός αν έχεις:✅Άριστη γνώση και χρήση της ελληνικής και αγγλικής γλώσσας (προφορικά και γραπτά).✅Άριστη γνώση MS Office Suite.✅Διακεκριμένες επικοινωνιακές δεξιότητες, ευγένεια και πελατοκεντρική αντίληψη.✅Ενεργητική ακρόαση και ικανότητα προσαρμογής σε διαφορετικούς τύπους προσωπικότητας πελατών.✅Ικανότητα διεκπεραίωσης πολλών εργασιών ταυτόχρονα, καθορισμού προτεραιοτήτων και αποτελεσματικής διαχείρισης χρόνου.✅Προϋπηρεσία &nbsp;σε αντίστοιχη θέση εξυπηρέτησης πελατών, θα εκτιμηθεί ιδιαίτερα.✅Πτυχίο Α.Ε.Ι./ Τ.Ε.Ι. &nbsp;ή Ιδιωτικής Σχολής Οικονομικής ή Διοικητικής Κατεύθυνσης, θα θεωρηθεί επιπλέον προσόν.✅Εκπληρωμένες στρατιωτικές υποχρεώσεις (για τους άνδρες υποψηφίους).&nbsp;Τι σου προσφέρουμε εμείςΠέρα από το συνεχές εξελισσόμενο εργασιακό περιβάλλον, προσφέρουμε:💸Ανταγωνιστικό πακέτο αποδοχών και πρόγραμμα μπόνους βάσει απόδοσης.👩‍⚕️ Ομαδικό πρόγραμμα ασφάλειας ζωής και υγείας για εσένα και την οικογένειά σου.🏢 Σύγχρονες εγκαταστάσεις, γιατρό εργασίας στον χώρο των εγκαταστάσεων και διαθέσιμο χώρο στάθμευσης για το όχημα σου.💻 Εξοπλισμό νέας τεχνολογίας που χρειάζεσαι για να αποδόσεις και να δημιουργήσεις.📚 Θέλουμε να αναπτυχθείς μαζί μας! Και για να σε βοηθήσουμε να βελτιώνεσαι συνεχώς, σου παρέχουμε πρόσβαση στην ηλεκτρονική εκπαιδευτική πλατφόρμα που χρησιμοποιούμε, όπου μπορείς να μελετάς θέματα για την προσωπική και επαγγελματική σου ανάπτυξη!⭐ Συνεχή εκπαίδευση, επαγγελματική εξέλιξη, ευκαιρίες κινητικότητας μέσα στον οργανισμό, απεριόριστη πρόσβαση σε online εκπαιδευτικό υλικό.💰 Πρόγραμμα bonus σύστασης εργαζομένων ή προϊόντων και υπηρεσιών του ομίλου.🎉Οικονομική υποστήριξη των εργαζομένων σε σημαντικές στιγμές τους όπως οι σπουδές, ο γάμος και ο ερχομός ενός νέου μέλους στην οικογένεια.🏃‍Ποικίλες εταιρικές δραστηριότητες και προνόμια για εσένα και την οικογένειά σου.&nbsp;

RECEPTION & CALL CENTER OPERATOR

We are seeking an organised, professional, and welcoming individual to join our Senior School team as a Receptionist on a one-year maternity cover contract starting in September 2026. The successful candidate will be the first point of contact for students, parents, staff, and visitors and will play a key role in supporting the smooth day-to-day operation of the Senior School.Key Responsibilities:<ul><li>Act as the first point of contact for students, parents, staff, and visitors, providing a warm and professional welcome.</li><li>Answer and direct incoming telephone calls, emails, and general enquiries.</li><li>Coordinate communication between staff, students, and parents.</li><li>Manage reception and front desk operations, ensuring a secure, organised, and professional environment.</li><li>Ensure visitor sign-in procedures and safeguarding/security protocols are followed.</li><li>Support daily Senior School attendance procedures, including late lists, sign-in/sign-out logs, sports and trip lists, and communication of attendance information to staff.</li><li>Prepare and distribute daily morning announcements and weekly staff bulletins.</li><li>Assist with the organisation and administration of Parent-Teacher Meetings, including appointment systems and parent enquiries.</li><li>Provide general administrative support to the Senior School Leadership Team and teaching staff.</li><li>Prepare letters, certificates, attendance confirmations, and other school documentation in English and Greek.</li><li>Support the organisation of school events, performances, concerts, productions, and ceremonies, including the preparation of programmes and materials.</li><li>Assist with examination administration, including mock and external examinations.</li><li>Support emergency and evacuation procedures by preparing and maintaining required documentation and registers.</li><li>Manage school correspondence, newsletters, mail distribution, and internal communications.</li><li>Maintain accurate records, filing systems, and databases.</li><li>Liaise effectively with the school nurse, academic departments, and administrative teams.</li><li>Carry out additional administrative duties as required to support the smooth operation of the Senior School.</li></ul>The Ideal Candidate Will Have<ul><li>Excellent interpersonal and communication skills.</li><li>A friendly, calm, and professional manner.</li><li>Strong organisational and multitasking abilities.</li><li>High attention to detail and confidentiality.</li><li>Excellent written and spoken English and Greek.</li><li>Strong IT skills, including Microsoft Office and online administrative systems.</li><li>The ability to work independently and collaboratively in a busy school environment.</li><li>Previous reception or administrative experience, preferably in a school setting.</li></ul>

Senior School Receptionist

Intellectica is recruiting an experienced and meticulous Executive Assistant to the CEO on behalf of its client, a prominent organisation. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a high-responsibility environment.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the CEO’s complex calendar, coordinating high-level meetings, travel arrangements, and appointments</li><li>Screening and prioritizing incoming communications (calls, emails, messages), ensuring timely and appropriate responses or redirection</li><li>Preparing executive briefings, presentations, and meeting materials; capturing accurate minutes and tracking follow-ups to support decision-making</li><li>Liaising with senior internal stakeholders and external partners to facilitate strategic engagements and visits</li><li>Accompanying the CEO to selected events, ensuring flawless coordination and representation</li><li>Handling sensitive administrative tasks, including financial documentation, board materials, and confidential records</li><li>Supporting the execution of strategic initiatives by monitoring key deliverables, deadlines, and stakeholder alignment</li><li>Acting as a gatekeeper and ambassador for the CEO’s office, welcoming visitors and maintaining a professional executive environment</li><li>Any other task that may be required from time to time</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree in Business Administration or a related discipline; a Master’s degree is considered an asset</li><li>At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment</li><li>Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms</li><li>Familiarity with project management tools is considered a plus</li><li>Proficiency in MS Office Suite</li><li>Fluency in Greek and English (written and verbal)</li></ul>&nbsp;Core competencies of a successful candidate:&nbsp;<ul><li>Strong communication and interpersonal skills</li><li>Excellent organisational skills and attention to detail</li><li>Effective time management and multitasking ability</li><li>Proactive and adaptable mindset</li><li>High level of discretion and confidentiality</li><li>Reliable, structured, and compliance-oriented</li></ul>&nbsp;

Executive Assistant to the CEO

To meet current corporate needs, we would like to bring a highly motivatedGuest Experience Advisor&nbsp;Designer Outlet Athens (Spata)Our new colleague will be part will be part of the Center Management team of Designer Outlet Athens, providing excellent customer service to the mall visitors by handling any requests, complaints, questions with high levels of professionalism.In detail, the&nbsp;Guest Experience Advisor will be responsible:For handling:<ul><li>the Information Office and guiding all visitors regarding store locations and Marketing/Promotion activities of the mall.</li><li>the welcoming procedure of all Tourist groups.</li><li>the Mall call center line, providing information and directions to those interested.</li><li>all customer service utilities (phone chargers, children's strollers, wheelchairs, umbrellas, etc.).</li><li>any announcements made in the mall through loudspeakers.</li><li>the lost &amp; found procedure of the mall.</li><li>the Gift Vouchers transactions to interested visitors.</li></ul>For supporting the Center Management team:<ul><li>in all the Health &amp; Safety plans and procedures, ensuring the safety of visitors and the whole Mall.</li><li>in communicating with the store operators to update all contact details of each store.</li><li>in communicating with the store operators to submit the sales figures in retail advantage.&nbsp;</li><li>in providing secretarial support, if required.</li></ul>Promotional Activities – Promo Map:<ul><li>&nbsp;contributes to the creation of the Promo Map and posting instructions per campaign.</li><li>conducts inspections at the Centre and stores to ensure implementation of promotional materials and pricing.</li><li>records active store participation for promotion on the Centre’s digital media.</li><li>monitors and manages VIP &amp; PRIVILEGE CARDS and AEGEAN BONUS CARD, maintaining the related list and updated QR codes.</li><li>manages the Retail Advantage platform in cooperation with the rest of the team.</li></ul>You will be a successful candidate for our job opening, if you can identify yourself with the following criteria:Academic Qualifications:<ul><li>A bachelor’s degree in Business Administration, or a related field is required. A master’s degree is considered an asset.</li><li>Excellent command of the English language; any other language will be considered as an asset.</li><li>Mastery in MS Excel and PowerPoint.</li></ul>Professional Experience:<ul><li>3 years of minimum relative working experience in a customer service role; experience in reception is considered a plus.</li></ul>On a personal side, the ideal candidate has:<ul><li>Fast &amp; Energetic; extrovert.</li><li>Multitasking: ability to juggle multiple tasks.</li><li>Excellent organizational, communication and interpersonal skills and team spirit.</li><li>Reliability and Professionalism.</li><li>Customer-centered behavior and problem-solving ability.</li><li>Ability to work under pressure.</li><li>Ability to work on shifts and on Weekends.</li></ul>&nbsp;Our Company offers:&nbsp;Our vision is to bring to life the largest urban regeneration project in Europe. So, we need to attract the most talented people in our industry and offer all the necessary means and procedures to support them, not only to fill their job description but also to rise above and beyond expectations.&nbsp;Thus, we do provide:&nbsp;<ul><li>A passionate working environment</li><li>A competitive compensation package according to professional experience, combined with additional benefits</li><li>An exceptional opportunity to work in and develop one of the most challenging Companies in Greece!</li></ul>

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