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executive coordinator
About the job
Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.
Key activities and responsibilities of this role include:
Managing the administrative functions of the association's back office to ensure smooth operations
Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels
Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office
Welcoming and registering guests, handling phone calls, and receiving company deliveries
Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly
Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees
Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement
Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately
Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders
Professional experience & qualifications of a successful candidate:
Bachelor’s degree
Master’s degree is a plus
Previous experience in secretarial and/or administrative support
Proficiency in MS Office and related tools
Fluent in Greek and English
Core competencies of a successful candidate:
Excellent communication and interpersonal skills
Exceptional organizational and time-management abilities
Strong attention to detail with the ability to identify and rectify discrepancies
Ability to multitask and prioritize tasks effectively
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.
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executive coordinator
Intellectica
Αττική
Αττική
On Site
Γραμματειακή Υποστήριξη
Permanent
Full Time
About the job
Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.
Key activities and responsibilities of this role include:
Managing the administrative functions of the association's back office to ensure smooth operations
Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels
Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office
Welcoming and registering guests, handling phone calls, and receiving company deliveries
Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly
Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees
Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement
Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately
Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders
Professional experience & qualifications of a successful candidate:
Bachelor’s degree
Master’s degree is a plus
Previous experience in secretarial and/or administrative support
Proficiency in MS Office and related tools
Fluent in Greek and English
Core competencies of a successful candidate:
Excellent communication and interpersonal skills
Exceptional organizational and time-management abilities
Strong attention to detail with the ability to identify and rectify discrepancies
Ability to multitask and prioritize tasks effectively
On Site
Γραμματειακή Υποστήριξη
Permanent
Full Time
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.