Intellectica is recruiting an experienced and meticulous Executive Assistant to the CEO on behalf of its client, a prominent organisation. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a high-responsibility environment.

Key activities and responsibilities of this role include:

• Managing the CEO’s complex calendar, coordinating high-level meetings, travel arrangements, and appointments

• Screening and prioritizing incoming communications (calls, emails, messages), ensuring timely and appropriate responses or redirection

• Preparing executive briefings, presentations, and meeting materials; capturing accurate minutes and tracking follow-ups to support decision-making

• Liaising with senior internal stakeholders and external partners to facilitate strategic engagements and visits

• Accompanying the CEO to selected events, ensuring flawless coordination and representation

• Handling sensitive administrative tasks, including financial documentation, board materials, and confidential records

• Supporting the execution of strategic initiatives by monitoring key deliverables, deadlines, and stakeholder alignment

• Acting as a gatekeeper and ambassador for the CEO’s office, welcoming visitors and maintaining a professional executive environment

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related discipline; a Master’s degree is considered an asset

• At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment

• Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms

• Familiarity with project management tools is considered a plus

• Proficiency in MS Office Suite

• Fluency in Greek and English (written and verbal)

Core competencies of a successful candidate:

• Strong communication and interpersonal skills

• Excellent organisational skills and attention to detail

• Effective time management and multitasking ability

• Proactive and adaptable mindset

• High level of discretion and confidentiality

• Reliable, structured, and compliance-oriented