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Στο πλαίσιο της συνεχούς ανάπτυξης και της δέσμευσής του για την παροχή υψηλού επιπέδου υπηρεσιών υγείας, ο Όμιλος ΙΑΣΩ αναζητά Administrative Coordinator για τη Μονάδα Υποβοηθούμενης Αναπαραγωγής.Κύριες Αρμοδιότητες<ul><li>Υποδοχή και καθοδήγηση εν δυνάμει ασθενών, παρέχοντας ολοκληρωμένη ενημέρωση σχετικά με τις διαδικασίες υποβοηθούμενης αναπαραγωγής.</li><li>Διαχείριση της καθημερινής επικοινωνίας με Έλληνες και διεθνείς ασθενείς, τόσο στην ελληνική όσο και στην αγγλική γλώσσα.</li><li>Συντονισμός τηλεφωνικής επικοινωνίας, ηλεκτρονικής αλληλογραφίας και προγραμματισμού ραντεβού.</li><li>Διασφάλιση άριστης εμπειρίας εξυπηρέτησης και υποστήριξης των ασθενών σε κάθε στάδιο της διαδικασίας.</li><li>Συνεργασία με το ιατρικό, νοσηλευτικό και διοικητικό προσωπικό για την αποτελεσματική λειτουργία της Μονάδας.</li><li>Παρακολούθηση και διαχείριση διοικητικών διαδικασιών που σχετίζονται με την εξυπηρέτηση των ασθενών.</li></ul>Απαραίτητα Προσόντα<ul><li>Πτυχίο ΑΕΙ ή ΤΕΙ.</li><li>Προϋπηρεσία 1-2 ετών σε αντίστοιχη διοικητική ή εξυπηρετική θέση.</li><li>Άριστη γνώση της Αγγλικής γλώσσας (γραπτός και προφορικός λόγος).</li><li>Πολύ καλή γνώση εφαρμογών MS Office.</li><li>Ικανότητα αποτελεσματικής διαχείρισης πολλαπλών εργασιών και προτεραιοτήτων.</li><li>Άριστες επικοινωνιακές και οργανωτικές δεξιότητες.</li><li>Πελατοκεντρική προσέγγιση, επαγγελματισμός και πνεύμα συνεργασίας.</li></ul>Ο Όμιλος ΙΑΣΩ προσφέρει<ul><li>Σύγχρονο και δυναμικό περιβάλλον εργασίας.</li><li>Συνεχή εκπαίδευση και ευκαιρίες επαγγελματικής ανάπτυξης.</li><li>Ομαδικό πρόγραμμα ασφάλισης και νοσοκομειακής περίθαλψης.</li><li>Μηνιαία διατακτική κάρτα σίτισης.</li><li>Δωρεάν χώρο στάθμευσης.</li><li>Δυνατότητα γευμάτων στο εστιατόριο της εταιρείας με προνομιακή χρέωση.</li></ul>&nbsp;

ADMINISTRATIVE COORDINATOR/ΜΟΝΑΔΑ ΥΠΟΒΟΗΘΟΥΜΕΝΗΣ ΑΝΑΠΑΡΑΓΩΓΗΣ

Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the administrative functions of the association's back office to ensure smooth operations</li><li>Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels</li><li>Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office</li><li>Welcoming and registering guests, handling phone calls, and receiving company deliveries</li><li>Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly</li><li>Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees</li><li>Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement</li><li>Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately</li><li>Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree</li><li>Master’s degree is a plus</li><li>Previous experience in secretarial and/or administrative support</li><li>Proficiency in MS Office and related tools</li><li>Fluent in Greek and English</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Excellent communication and interpersonal skills</li><li>Exceptional organizational and time-management abilities</li><li>Strong attention to detail with the ability to identify and rectify discrepancies</li><li>Ability to multitask and prioritize tasks effectively</li></ul>

Executive Coordinator

As the first point of contact for visitors and callers, you’ll be the face and voice of THEON. This is a key role in ensuring the smooth operation of our front office and supporting various administrative functions across the organization.Key Responsibilities •&nbsp;&nbsp; &nbsp;Greet and assist visitors in a professional and friendly manner •&nbsp;&nbsp; &nbsp;Manage incoming calls and direct them appropriately •&nbsp;&nbsp; &nbsp;Handle incoming and outgoing mail and deliveries •&nbsp;&nbsp; &nbsp;Maintain a clean and organized reception area •&nbsp;&nbsp; &nbsp;Schedule appointments and coordinate meeting rooms •&nbsp;&nbsp; &nbsp;Provide administrative support to various departments, including document preparation, filing, and data entry •&nbsp;&nbsp; &nbsp;Manage office supplies and ensure inventory levels are maintained •&nbsp;&nbsp; &nbsp;Assist with travel arrangements and event coordination when neededQualifications •&nbsp;&nbsp; &nbsp;Proven experience in a receptionist or administrative support role •&nbsp;&nbsp; &nbsp;Excellent verbal and written communication skills in English (additional languages a plus) •&nbsp;&nbsp; &nbsp;Strong organizational skills and attention to detail •&nbsp;&nbsp; &nbsp;Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) •&nbsp;&nbsp; &nbsp;Ability to multitask and handle a variety of responsibilities with a positive attitude •&nbsp;&nbsp; &nbsp;Professional appearance and demeanor

Administrative Assistant

The Institute Support Officer plays a critical role in ensuring the effective operation and continuous growth of the Institute of ACS Athens. The position supports the Institute’s mission by coordinating activities, facilitating stakeholder engagement, and maintaining efficient administrative and operational processes.This role provides comprehensive support across Institute programs, oversees day-to-day operations, and contributes to initiatives that foster innovation, research, and collaboration. The Institute Support Officer also supports project organization, communication flow, and partnership development to enhance the Institute’s overall impact.Key Responsibilities<ul><li>Serve as Administrative Assistant to the Dean of the Institute, ensuring the efficient execution of administrative responsibilities across all programs and activities.</li><li>Maintain records and document processes within the Innovation Lab for internal use and assessment.</li><li>Coordinate and facilitate collaboration among diverse stakeholders involved in Institute projects and programs, ensuring clear communication and smooth implementation.</li><li>Oversee daily operations of the Innovation Lab, ensuring alignment with established protocols and standards.</li><li>Manage resources within the Innovation Lab, including equipment, supplies, and materials required for projects and experiments.</li><li>Support the coordination and continuous enhancement of Innovation Lab initiatives.</li></ul>Qualifications<ul><li>Bachelor’s or Master’s degree in a relevant field (e.g., education, technology, or innovation management).</li><li>Demonstrated creativity and comfort with technology.</li><li>Proven experience in coordinating and facilitating innovation or educational programs.</li><li>Strong organizational, research, and project management skills.</li><li>Excellent communication skills in both Greek and English, including the ability to clearly communicate the lab’s mission and impact.</li><li>Strong interpersonal skills to effectively engage with diverse stakeholders in both languages.</li><li>Effective problem-solving skills with the ability to address challenges as they arise.</li></ul>Preferred Skills<ul><li>Strong project coordination and administrative management skills, including scheduling, document management, record keeping, and program support.</li><li>Proficiency in digital and administrative tools for data management, documentation, and communication coordination.</li><li>Familiarity with Innovation Lab operations and protocols, including resource organization, equipment tracking, and adherence to safety and operational standards.</li></ul>Why Join ACS Athens?At ACS Athens, we are committed to excellence in education, student-centered innovation, and global leadership. If you are a forward-thinking educational leader ready to drive transformational change, we invite you to apply!Position Type:Full-TimeJob Requirements<ul><li>Citizenship, residency or work visa required</li></ul>

Institute Support Officer

As a Receptionist and, you will provide professional administration services to the Athens office and its visitors. You will support the facilities and administration team to ensure that the office is maintained safely, providing a pleasant working environment as well as supporting team administration requirements in an accurate and timely manner.Key responsibilitiesFront of House, Communication &amp; Employee/Visitor Support<ul><li>Ensure the smooth running of daily office operations to support overall employee efficiency</li><li>Act as the first point of contact for internal and external communication, including phone calls, emails, and general enquiries</li><li>Facilitate clear and professional communication between internal teams and external stakeholders</li><li>Provide a high standard of service to visitors and employees, responding to requests and needs promptly and professionally</li><li>Welcome, register, and escort visitors, ensuring a professional and seamless front-of-house experience</li><li>Manage meeting room bookings, ensuring rooms are appropriately prepared, scheduled, and turned over efficiently</li><li>Support meetings and office events through coordination, setup, and logistical assistance</li><li>Prepare meeting agendas and take minutes when required</li><li>Handle sensitive and confidential information with discretion, ensuring compliance with privacy and security policies</li><li>Adapt to changing priorities while ensuring deadlines and service standards are consistently met</li></ul>Office Administration &amp; Operational Support<ul><li>Provide comprehensive administrative support across departments, assisting with day-to-day operational requirements</li><li>Maintain accurate and well-organised physical and digital filing systems, ensuring accessibility and data integrity</li><li>Support efficient management of office resources, including supplies, equipment, and workspace utilisation</li><li>Coordinate procurement of office supplies and services, ensuring timely delivery and cost efficiency</li><li>Process invoices and payment requests in accordance with internal procedures</li><li>Assist with budget tracking and monitoring of office-related expenditure</li><li>Support onboarding of new employees, including workspace preparation, system access coordination, and induction support</li><li>Assist in planning and coordinating office events, meetings, and conferences, including logistics and scheduling</li></ul>Facilities, Security &amp; Workplace Support<ul><li>Support facilities management activities, including maintenance coordination, office upkeep, and service resolution</li><li>Liaise with cleaning and facilities teams to ensure a safe, clean, and professional working environment</li><li>Manage access control systems, including issuing security access cards, monitoring visitor entry, and maintaining accurate logs</li><li>Escort technicians and contractors on-site and support maintenance or repair works as required</li><li>Proactively identify and address facilities-related issues to ensure smooth office operations</li><li>Ensure meeting rooms, kitchens, and shared spaces are consistently maintained to a high standard</li></ul>Required qualifications<ul><li>Minimum 1 year experience in Reception or Facilities department</li><li>Previous experience in customer service and dealing with VIP/high-profile guests is essential</li><li>Fluent in Greek and English (native or professional level in both languages)</li><li>Proficient in Microsoft Outlook, Excel, and Word (intermediate/sufficient level)</li></ul>Attributes for success<ul><li>Teamwork Skills: Team-oriented with the ability to work independently</li><li>Effective Communication​: Strong verbal and written communication skills</li><li>Customer Focus: Thrives in customer-facing environments and consistently delivers excellent service</li></ul>

Receptionist

Intellectica is recruiting an experienced and meticulous Executive Assistant to the CEO on behalf of its client, a prominent organisation. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a high-responsibility environment.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the CEO’s complex calendar, coordinating high-level meetings, travel arrangements, and appointments</li><li>Screening and prioritizing incoming communications (calls, emails, messages), ensuring timely and appropriate responses or redirection</li><li>Preparing executive briefings, presentations, and meeting materials; capturing accurate minutes and tracking follow-ups to support decision-making</li><li>Liaising with senior internal stakeholders and external partners to facilitate strategic engagements and visits</li><li>Accompanying the CEO to selected events, ensuring flawless coordination and representation</li><li>Handling sensitive administrative tasks, including financial documentation, board materials, and confidential records</li><li>Supporting the execution of strategic initiatives by monitoring key deliverables, deadlines, and stakeholder alignment</li><li>Acting as a gatekeeper and ambassador for the CEO’s office, welcoming visitors and maintaining a professional executive environment</li><li>Any other task that may be required from time to time</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree in Business Administration or a related discipline; a Master’s degree is considered an asset</li><li>At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment</li><li>Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms</li><li>Familiarity with project management tools is considered a plus</li><li>Proficiency in MS Office Suite</li><li>Fluency in Greek and English (written and verbal)</li></ul>&nbsp;Core competencies of a successful candidate:&nbsp;<ul><li>Strong communication and interpersonal skills</li><li>Excellent organisational skills and attention to detail</li><li>Effective time management and multitasking ability</li><li>Proactive and adaptable mindset</li><li>High level of discretion and confidentiality</li><li>Reliable, structured, and compliance-oriented</li></ul>&nbsp;

Executive Assistant to the CEO

<ol><li>Works&nbsp;closely&nbsp;with&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;Team&nbsp;and&nbsp;keeps&nbsp;them&nbsp;updated&nbsp;on&nbsp;upcoming&nbsp;commitments&nbsp;and&nbsp;responsibilities.</li><li>Coordinates&nbsp;travel&nbsp;arrangements&nbsp;for&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;Team.</li><li>Prepares&nbsp;correspondence&nbsp;and&nbsp;communications&nbsp;pertaining&nbsp;to&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Filters&nbsp;calls,&nbsp;enquiries&nbsp;and&nbsp;keeps&nbsp;log&nbsp;of&nbsp;incoming&nbsp;calls&nbsp;and&nbsp;messages&nbsp;for&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Prepares&nbsp;and&nbsp;edits&nbsp;presentations,&nbsp;analyzes&nbsp;and&nbsp;assembles&nbsp;data&nbsp;for&nbsp;report&nbsp;preparation,&nbsp;as&nbsp;required.</li><li>Provides&nbsp;general&nbsp;administrative&nbsp;support&nbsp;to&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Maintains&nbsp;filing&nbsp;system,&nbsp;as&nbsp;required&nbsp;by&nbsp;relevant&nbsp;parties.</li></ol>Qualifications / Experience:<ol><li>Bachelor degree in Shipping, Business Administration or any other relevant field.</li><li>Minimum 1 year of experience in a similar position.</li><li>Knowledge of basic shipping and finance terms will be considered an asset.</li><li>Fluency in English.</li><li>Computer literate.</li><li>Ability to work under pressure.</li><li>Excellent communication skills.</li><li>Organization, multitasking and time management skills.</li></ol>

Office Executive Assistant

We are seeking an organised, professional, and welcoming individual to join our Senior School team as a Receptionist on a one-year maternity cover contract starting in September 2026. The successful candidate will be the first point of contact for students, parents, staff, and visitors and will play a key role in supporting the smooth day-to-day operation of the Senior School.Key Responsibilities:<ul><li>Act as the first point of contact for students, parents, staff, and visitors, providing a warm and professional welcome.</li><li>Answer and direct incoming telephone calls, emails, and general enquiries.</li><li>Coordinate communication between staff, students, and parents.</li><li>Manage reception and front desk operations, ensuring a secure, organised, and professional environment.</li><li>Ensure visitor sign-in procedures and safeguarding/security protocols are followed.</li><li>Support daily Senior School attendance procedures, including late lists, sign-in/sign-out logs, sports and trip lists, and communication of attendance information to staff.</li><li>Prepare and distribute daily morning announcements and weekly staff bulletins.</li><li>Assist with the organisation and administration of Parent-Teacher Meetings, including appointment systems and parent enquiries.</li><li>Provide general administrative support to the Senior School Leadership Team and teaching staff.</li><li>Prepare letters, certificates, attendance confirmations, and other school documentation in English and Greek.</li><li>Support the organisation of school events, performances, concerts, productions, and ceremonies, including the preparation of programmes and materials.</li><li>Assist with examination administration, including mock and external examinations.</li><li>Support emergency and evacuation procedures by preparing and maintaining required documentation and registers.</li><li>Manage school correspondence, newsletters, mail distribution, and internal communications.</li><li>Maintain accurate records, filing systems, and databases.</li><li>Liaise effectively with the school nurse, academic departments, and administrative teams.</li><li>Carry out additional administrative duties as required to support the smooth operation of the Senior School.</li></ul>The Ideal Candidate Will Have<ul><li>Excellent interpersonal and communication skills.</li><li>A friendly, calm, and professional manner.</li><li>Strong organisational and multitasking abilities.</li><li>High attention to detail and confidentiality.</li><li>Excellent written and spoken English and Greek.</li><li>Strong IT skills, including Microsoft Office and online administrative systems.</li><li>The ability to work independently and collaboratively in a busy school environment.</li><li>Previous reception or administrative experience, preferably in a school setting.</li></ul>

Senior School Receptionist

We are currently looking for a Personal Assistant (Maternity Cover 12 months) to join our Commercial department&nbsp;in our offices in&nbsp;Athens, Greece.&nbsp;&nbsp;Your role will encompass:&nbsp;&nbsp;<ul><li>Office &amp; Information Management: Oversee correspondence, filing systems, and document organization to ensure smooth daily operations and secure handling of sensitive information</li></ul><ul><li>Meeting &amp; Travel Coordination: Organize meetings, appointments, and travel logistics, including flights, accommodations, and transportation, with attention to detail and efficiency</li></ul><ul><li>Financial &amp; Administrative Oversight: Process invoices and expense reports, monitor departmental budgets, and support financial tracking and reporting</li></ul><ul><li>Reporting &amp; Presentation Preparation: Compile data for weekly/monthly reports and create executive summaries and presentations that support decision-making</li></ul>&nbsp;&nbsp;What you bring to the role:&nbsp;<ul><li>3+ years proven experience as a personal assistant or similar role&nbsp;&nbsp;</li></ul><ul><li>Proficiency&nbsp;in Microsoft Office suite with strong inclination in Excel, Power Point and MS Word&nbsp;</li></ul><ul><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively&nbsp;&nbsp;</li></ul><ul><li>Strong attention to detail and accuracy in handling administrative tasks</li></ul><ul><li>Experience&nbsp;in financial institutions and/or relevant corporate departments will be considered an advantage&nbsp;</li></ul><ul><li>Knowledge&nbsp;of&nbsp;invoice&nbsp;procedure&nbsp;and expense tracking systems is a plus&nbsp;</li></ul>&nbsp;&nbsp;Share the same Value Based Behaviors:&nbsp;<ul><li>People &amp; Personal growth</li><li>Results orientation &amp; Safety excellence</li><li>Collaboration &amp; Trust</li><li>Empathy &amp; Effective communication</li><li>Flexibility &amp; Adaptability</li></ul>&nbsp;Your Benefits:&nbsp;&nbsp;&nbsp;<ul><li>Competitive&nbsp;remuneration&nbsp;package&nbsp;&nbsp;</li></ul><ul><li>Ticket Restaurant Card&nbsp;&nbsp;</li></ul><ul><li>Group Health Insurance Plan&nbsp;&nbsp;</li></ul><ul><li>Preferential household electricity plan&nbsp;&nbsp;&nbsp;</li></ul><ul><li>Pension Plan&nbsp;</li></ul>&nbsp;&nbsp;

Job Ads Administrative Coordinator Greece, Secretarial Support

administrative coordinator/μοναδα υποβοηθουμενης αναπαραγωγης

Όμιλος ΙΑΣΩ

executive coordinator

Intellectica

administrative assistant

THEON International

institute support officer

ACS Athens (American Community Schools)

receptionist

Trafigura

executive assistant to the ceo

Intellectica

office executive assistant

Star Bulk

senior school receptionist

Campion School

personal assistant (maternity cover 12 months)

Metlen

Jobily.gr

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