executive secretary to the ceo

As Executive Secretary to the CEO, you will be a trusted partner to senior leadership, ensuring the smooth coordination of daily operations and executive priorities across the organization.

This role goes beyond traditional administrative support. You will serve as a key point of connection between the CEO, internal teams, and external stakeholders, helping maintain efficiency, organization, and clear communication in a dynamic business environment.

With professionalism, discretion, and exceptional organizational skills, you will contribute to the success of the executive team and support the strategic goals of the company.

Life Inside the Hotel Group

No two days are the same. One day may involve coordinating executive meetings, managing travel arrangements, and preparing presentations. Another may require handling confidential communications, supporting strategic projects, and ensuring that priorities remain aligned across departments.

In this fast-paced environment, your ability to anticipate needs, manage multiple responsibilities, and maintain attention to detail will be essential. You will be at the center of executive operations, helping leadership stay focused, informed, and connected.

What you&
39;ll do

• Manage the CEO’s calendar, appointments, meetings, travel schedules, and business commitments
• Coordinate executive meetings, prepare agendas, take minutes, and follow up on action points
• Act as the primary point of contact between the CEO and internal or external stakeholders
• Screen communications, respond to inquiries, and handle sensitive information with confidentiality
• Prepare, review, and finalize reports, presentations, correspondence, and executive documentation
• Organize domestic and international travel arrangements, including flights, accommodation, and transportation
• Support the execution of special projects and strategic initiatives assigned by the CEO
• Maintain organized records, filing systems, and administrative documentation
• Foster effective communication and collaboration across all departments on behalf of the CEO

Your Uniqueness is Welcome

Being an Executive Secretary is about much more than organization. It requires trust, adaptability, professionalism, and the ability to stay one step ahead. We are looking for someone who thrives in a fast-moving environment, enjoys working closely with leadership, and understands the importance of discretion and excellence in every interaction.

We're looking for someone who:

• Holds a Bachelor's Degree in Business Administration, Communications, or a related field (preferred)
• Has at least 2 years of experience in an Executive Assistant, Executive Secretary, or similar administrative role supporting senior leadership
• Has experience working within a corporate or fast-paced business environment
• Demonstrates excellent verbal and written communication skills in both Greek and English
• Possesses strong organizational and multitasking abilities
• Maintains a high level of confidentiality and professional integrity
• Is highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital business tools
• Has strong attention to detail and problem-solving capabilities
• Can work independently, prioritize effectively, and adapt to changing business needs and deadlines
• Demonstrates excellent interpersonal skills and a professional presence

What we offer

• Competitive compensation and benefits package
• Opportunity to work closely with senior leadership and contribute to strategic initiatives
• Professional development and career growth opportunities within a growing hospitality group
• Dynamic, collaborative, and professional working environment
• Special rates at affiliated hotels