executive secretary

As an Executive Secretary you will provide high-level support to the CEO, ensuring the efficient coordination of a demanding daily schedule as well as both professional and personal commitments. The ideal candidate will demonstrate a positive mindset, discretion, flexibility, and the ability to work independently while following the CEO’s guidance.

Key Responsibilities

• Serve as the first point of contact: handling emails and phone calls on behalf of the CEO

• Manage calendars, arrange meetings, and coordinate appointments

• Oversee personal tasks and commitments, including family and social matters

• Arrange travel plans, bookings, and itineraries

• Maintain databases and filing systems

• Organize events and provide support with ad hoc projects

• Monitor deadlines and ensure timely reminders for important tasks

• Draft, prepare, and review reports, presentations, and correspondence with accuracy and confidentiality

• Establish and maintain administrative processes and procedures

• Liaise with staff, suppliers, partners, and clients

• Track, collate, and file expenses

Qualifications

• Bachelor’s degree in Βusiness Αdministration, Communications, or a related field

• Excellent written and verbal communication skills in English & French

• Strong command of Microsoft Office Suite

• Outstanding organizational, time management, and multitasking skills

• Proactive, flexible, and solutions-oriented attitude

What the company offers

• Competitive remuneration package.

• Exclusive benefits and privileges within the group’s hotels.

• Long-term career prospects within a reputable and growing hospitality group.

• A supportive and friendly workplace culture