Autohellas Group

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Aoristou

FullTime

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Hybrid

Autohellas is seeking for a Leasing Administrator to join its strong team!Core Responsibilities<ul><li>Effectively communicate with staff in other departments and with external contacts.</li><li>Performing administrative tasks quickly and accurately including:</li></ul><ol><li>Completing and sending contracts &amp; annexes</li><li>Coordinating cars’ deliveries and orders</li><li>Communication with Dealers daily</li><li>Management of buyback agreements</li><li>Issuance of green cards</li></ol><ul><li>Organizing and storing paperwork, documents and computer-based information.</li></ul>Requirements<ul><li>Holder of a Bachelor’s degree</li><li>Minimum 3 years of experience in a commercial environment and administrative role</li><li>Excellent written and verbal communication in Greek and English</li><li>Proficiency in Microsoft Office</li><li>Customer service oriented</li><li>Good time management and organizational skills</li><li>Ability to work in a fast-paced environment with a variety of tasks</li></ul>What we Offer<ul><li>Competitive remuneration &amp; benefits package</li><li>Dynamic &amp; fast paced working environment</li><li>Continuous learning &amp; development opportunities</li></ul>

Leasing Administrator

The purpose of the job is to provide customer, administrative and logistic support to the Tech Service organization maintaining an excellent customer relationship. The role is primarily responsible for managing medical device records, service contract set-up and invoicing, administrative support to Field Service Engineers and logistic support for spare parts shipments. You will apply technical knowledge, follow procedures, and make decisions to ensure efficient operations and excellent customer satisfaction with products and service.The key responsibilities of this role will include:Responsible for providing service operations support to field service teams in the areas of triggering &amp; tracking:<ul><li>Prompt, efficient, and cost effective response to customer needs</li><li>Products and installed base records update</li><li>Service contract documentation (creation, set-up, invoicing)</li><li>New/ installed/ demo equipment installations and servicing (admin. support)</li><li>Service case management in CRM &amp; SAP systems (review, closing, invoicing)</li><li>Preventive Maintenance &amp; Retrofit planning and on-time completion</li><li>Spare parts orders, parts stock maintenance and timely returns</li><li>Optimal quality performance of the service processes including test equipment use, calibration process, documentation processes, controlled document process etc.</li></ul>And also :<ul><li>Follow procedures with decision-making authority, requiring job-related training, attention to detail, and reliability</li><li>Apply technical knowledge to perform tasks and support project goals effectively</li><li>Handle specific technical tasks, supporting operations and contributing to efficiency within defined procedures</li><li>Adhere to GxP regulations by strictly following Standard Operating Procedures (SOPs)</li><li>Maintain accurate and complete documentation, ensuring rigorous quality control</li><li>Complete all required training and meet individual job requirements</li><li>Contribute to the overall compliance of the organization by committing to continuous improvement and adherence to regulatory requirements</li></ul>To be successful at this role you need the following (hard and soft skills):<ul><li>College Level qualification or equivalent.</li><li>Up to 2 years of work experience, ideally in an administrative role</li><li>Experience in the pharmaceutical or healthcare industry would be considered an asset.</li><li>Experience with SAP and CRM systems is an advantage.</li><li>Strong organizational skills and attention to detail and data integrity.</li><li>Communication Skills (oral &amp; written)</li><li>Prioritizing tasks efficiently and productively and managing time well</li><li>Adaptability/Flexibility: Highly adaptable / flexible – ability to react and respond positively to changing conditions, priorities and workload</li><li>Fluent communication skills both in Greek and in English.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li></ul>

Operations Support Associate

We are seeking a professional and detail-oriented Front Office Associate to join our office administration team, focusing on delivering high-quality administrative and client-facing support. This role involves managing front desk operations, coordinating communications, and supporting internal teams, while working closely with clients and staff to ensure efficient daily operations and a welcoming professional environment. The key responsibilities of this role will include:<ul><li>Perform varied secretarial duties and administrative responsibilities</li><li>Screen and respond to telephone calls</li><li>Manage email correspondence as required.</li><li>Create and organize back-up material and required equipment (formatting, binding, printing)</li><li>Maintain communication with suppliers</li><li>Serve as the initial point of contact for clients and maintain excellent client interaction</li><li>Perform other duties as assigned</li></ul>To be successful at this role you need the following (hard and soft skills):<ul><li>A flexible, multitasker, detail-oriented and positive professional</li><li>1-5 years of experience in a similar position</li><li>Bachelor’s Degree in business studies</li><li>Advanced computer skills including Word, Excel, PowerPoint</li><li>A Fluent English and Greek speaker</li><li>Someone with excellent organizational skills and team working skills</li></ul>What’s in it for You?At Grant Thornton Greece, we believe that great work deserves great rewards! Here’s what you can look forward to:🌈 Diverse and inclusive workplace🏋️‍♂️ Friendly, Dynamic Working environment💰 Competitive Salary &amp; Bonus🩺 Insurance Program for all GT members👩‍🏫 Fully funded Training &amp; Professional Qualifications🏖 Extra Days-off: August Freedays, Volunteering Days, Early leave days🏃🏽‍♂️ Corporate Sports Teams (e.g., Running, Basketball, Volleyball)🎁 Exclusive Discounts: Special offers and discounts for employees

Front Office associate

We are seeking an Operations Associate to support the Operations team, with a primary focus on Facilities Management, space planning, and office logistics.The role will act as a central coordination point for office space allocation, facilities-related requests, and operational logistics, ensuring smooth day-to-day operations across departments. The key responsibilities of this role will include:<ul><li>Supporting facilities management and daily office operations</li><li>Coordinate space planning &amp; seating allocation in collaboration with Operations and HR</li><li>Supporting office moves, layouts, and workspace optimization</li><li>Managing and coordinate office logistics, suppliers, and service providers</li><li>Tracking and responding to facilities-related operational requests</li><li>Maintaining basic documentation, inventories, and operational records</li><li>Supporting operational projects related to office infrastructure and setups</li></ul>To be successful at this role you need the following (hard and soft skills):<ul><li>Bachelor’s degree in Business Administration, Operations, Logistics, Engineering, or related field</li><li>0–3 years of experience in operations, facilities, logistics, or office management</li><li>Strong organizational and coordination skills</li><li>Hands-on, practical mindset</li><li>Very good command of English and Greek</li><li>Good knowledge of MS Office</li></ul>What’s in it for You?At Grant Thornton Greece, we believe that great work deserves great rewards! Here’s what you can look forward to:<ul><li>🌈 Diverse and inclusive workplace</li><li>🏋️‍♂️ Friendly, Dynamic Working environment</li><li>💰 Competitive Salary &amp; Bonus</li><li>🩺 Insurance Program for all GT members</li><li>👩‍🏫 Fully funded Training &amp; Professional Qualifications</li><li>🏖 Extra Days-off: August Freedays, Volunteering Days, Early leave days</li><li>🏃🏽‍♂️ Corporate Sports Teams (e.g., Running, Basketball, Volleyball)</li><li>🎁 Exclusive Discounts: Special offers and discounts for employees</li></ul>

Operations associate | Facilities and Logistics

Autohellas is seeking for a Administrative Assistant &nbsp;to join our strong&nbsp;Leasing&nbsp;team!Core Responsibilities<ul><li>Effectively communicate with staff in other departments and with external contacts.</li><li>Performing administrative tasks quickly and accurately including:</li></ul><ol><li>Completing and sending contracts &amp; annexes</li><li>Coordinating cars’ deliveries and orders</li><li>Communication with Dealers daily</li><li>Management of buyback agreements</li><li>Issuance of green cards</li></ol><ul><li>Organizing and storing paperwork, documents and computer-based information.</li></ul>Requirements<ul><li>Holder of a Bachelor’s degree</li><li>Minimum 3 years of experience in a commercial environment and administrative role</li><li>Excellent written and verbal communication in Greek and English</li><li>Proficiency in Microsoft Office</li><li>Customer service oriented</li><li>Good time management and organizational skills</li><li>Ability to work in a fast-paced environment with a variety of tasks</li></ul>What we Offer<ul><li>Competitive remuneration &amp; benefits package</li><li>Dynamic &amp; fast paced working environment</li><li>Continuous learning &amp; development opportunities</li></ul>

Administrative Assistant - Leasing

We are looking for a&nbsp;Receptionist&nbsp;to join our dynamic Team!Responsibilities<ul><li>Welcoming, hosting, and managing visitors</li><li>Handling and servicing the telephone center and correspondence</li><li>Organizing and supporting meetings at the company’s offices</li><li>Filing and general secretarial support duties</li><li>Responsible for regular maintenance of office equipment and ordering consumables and stationery</li><li>Typing and filing emails, reports, and other corporate documents</li></ul>Required Qualifications<ul><li>At least one year of experience in a similar position</li><li>Good command of English (both written and spoken)</li><li>Proficient computer skills and good knowledge of MS Office (Word, Excel)</li><li>Excellent communication skills</li><li>Strong organizational abilities</li></ul>What You’ll Get:💰 Competitive salary &amp; benefits package 🏃‍♀️ On-site gym &amp; Pilates classes at our HQ – your wellness matters! 🍝🍔 In-house restaurant with themed Pasta &amp; Burger days – yes, we take lunch seriously! 🛍️ Access to our exclusive corporate portal with special discounts just for our Group people 🛡️ Private health insurance for peace of mind 📈 Pension plan (depending on role/level) – planning ahead made easier🏓Corporate ping-pong and football tournaments 🚀 A vibrant, fast-paced environment with ongoing learning &amp; growth opportunities✨ If you're an energetic multitasker who thrives in a supportive and organized workspace, we’d love to meet you!📩 Apply now and become part of our journey.

Receptionist

We are looking for an&nbsp;Administrative Assistant&nbsp;to join our dynamic Team!Responsibilities<ul><li>Welcoming, hosting, and managing visitors</li><li>Handling and servicing the telephone center and correspondence</li><li>Organizing and supporting meetings at the company’s offices</li><li>Filing and general secretarial support duties</li><li>Responsible for regular maintenance of office equipment and ordering consumables and stationery</li><li>Typing and filing emails, reports, and other corporate documents</li></ul>Required Qualifications<ul><li>At least one year of experience in a similar position</li><li>Good command of English (both written and spoken)</li><li>Proficient computer skills and good knowledge of MS Office (Word, Excel)</li><li>Excellent communication skills</li><li>Strong organizational abilities</li></ul>What we Offer<ul><li>Competitive remuneration &amp; benefits package</li><li>Dynamic &amp; fast paced working environment</li><li>Continuous learning &amp; development opportunities</li></ul>

Autohellas Group

leasing administrator