administrative assistant to the dean of academics (maternity cover)

Oct 7, 2026 · ACS Athens (American Community Schools)

Χαλάνδρι·Oct 7, 2026

ΧαλάνδριOn SiteΓραμματειακή ΥποστήριξηFixed TermFull Time

JOBILY AI SUMMARY

What you'll do

Maintain and proactively manage the Dean's daily appointment calendar, schedules, and meeting logistics
Manage office traffic flow, incoming telephone calls, and email correspondence, directing inquiries appropriately
Foster a welcoming, professional, and helpful environment for visitors
Maintain strict confidentiality regarding all student, faculty, and institutional records and information
Draft, edit, organize, and archive departmental correspondence, projects, reports, and academic documentation
Maintain physical and digital filing systems, including shared folders and course syllabi
Prepare and review academic instructor paperwork for formal approval by the Dean
Post and update relevant academic information on the ACS Athens web page
Support operations for off-campus programs and Full-time Youth to Youth Program
Assist the Virtual coordinator with operational logistics and communication
Collaborate to communicate, schedule, and monitor Professional Development activities
Organize setup, materials, and logistics for onsite and online PD sessions
Collect feedback, execute post-training surveys, and compile reports for leadership
Track office supply inventory, handle purchase orders, and monitor spending
Process invoices and maintain financial records for academic events
Manage office equipment inventory and coordinate maintenance
Liaise and collaborate with other school departments
Identify opportunities and submit proposals for improving Academic Office functioning

Key requirements

2+ years' experience
Microsoft Office 365 and Google Workspace proficiency
Organizational skills and attention to detail
Calendar management and communication skills
Confidentiality and discretion
Multitasking and interpersonal skills
Invoice processing and procurement
Event logistics and record keeping
Business Administration / Education / related field

About the job

The Administrative Assistant provides essential executive, operational, and administrative support to the Dean of Academics, ensuring the seamless daily operation of the Academic Office. This position serves as a primary point of contact and communication hub for faculty, parents, students…

ACS Athens (American Community Schools)

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