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Στο πλαίσιο της συνεχούς ανάπτυξης και της δέσμευσής του για την παροχή υψηλού επιπέδου υπηρεσιών υγείας, ο Όμιλος ΙΑΣΩ αναζητά Administrative Coordinator για τη Μονάδα Υποβοηθούμενης Αναπαραγωγής.Κύριες Αρμοδιότητες<ul><li>Υποδοχή και καθοδήγηση εν δυνάμει ασθενών, παρέχοντας ολοκληρωμένη ενημέρωση σχετικά με τις διαδικασίες υποβοηθούμενης αναπαραγωγής.</li><li>Διαχείριση της καθημερινής επικοινωνίας με Έλληνες και διεθνείς ασθενείς, τόσο στην ελληνική όσο και στην αγγλική γλώσσα.</li><li>Συντονισμός τηλεφωνικής επικοινωνίας, ηλεκτρονικής αλληλογραφίας και προγραμματισμού ραντεβού.</li><li>Διασφάλιση άριστης εμπειρίας εξυπηρέτησης και υποστήριξης των ασθενών σε κάθε στάδιο της διαδικασίας.</li><li>Συνεργασία με το ιατρικό, νοσηλευτικό και διοικητικό προσωπικό για την αποτελεσματική λειτουργία της Μονάδας.</li><li>Παρακολούθηση και διαχείριση διοικητικών διαδικασιών που σχετίζονται με την εξυπηρέτηση των ασθενών.</li></ul>Απαραίτητα Προσόντα<ul><li>Πτυχίο ΑΕΙ ή ΤΕΙ.</li><li>Προϋπηρεσία 1-2 ετών σε αντίστοιχη διοικητική ή εξυπηρετική θέση.</li><li>Άριστη γνώση της Αγγλικής γλώσσας (γραπτός και προφορικός λόγος).</li><li>Πολύ καλή γνώση εφαρμογών MS Office.</li><li>Ικανότητα αποτελεσματικής διαχείρισης πολλαπλών εργασιών και προτεραιοτήτων.</li><li>Άριστες επικοινωνιακές και οργανωτικές δεξιότητες.</li><li>Πελατοκεντρική προσέγγιση, επαγγελματισμός και πνεύμα συνεργασίας.</li></ul>Ο Όμιλος ΙΑΣΩ προσφέρει<ul><li>Σύγχρονο και δυναμικό περιβάλλον εργασίας.</li><li>Συνεχή εκπαίδευση και ευκαιρίες επαγγελματικής ανάπτυξης.</li><li>Ομαδικό πρόγραμμα ασφάλισης και νοσοκομειακής περίθαλψης.</li><li>Μηνιαία διατακτική κάρτα σίτισης.</li><li>Δωρεάν χώρο στάθμευσης.</li><li>Δυνατότητα γευμάτων στο εστιατόριο της εταιρείας με προνομιακή χρέωση.</li></ul>&nbsp;

ADMINISTRATIVE COORDINATOR/ΜΟΝΑΔΑ ΥΠΟΒΟΗΘΟΥΜΕΝΗΣ ΑΝΑΠΑΡΑΓΩΓΗΣ

Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the administrative functions of the association's back office to ensure smooth operations</li><li>Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels</li><li>Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office</li><li>Welcoming and registering guests, handling phone calls, and receiving company deliveries</li><li>Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly</li><li>Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees</li><li>Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement</li><li>Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately</li><li>Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree</li><li>Master’s degree is a plus</li><li>Previous experience in secretarial and/or administrative support</li><li>Proficiency in MS Office and related tools</li><li>Fluent in Greek and English</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Excellent communication and interpersonal skills</li><li>Exceptional organizational and time-management abilities</li><li>Strong attention to detail with the ability to identify and rectify discrepancies</li><li>Ability to multitask and prioritize tasks effectively</li></ul>

Executive Coordinator

The Greek leading Biscuits &amp; Bakery companyΕ.J. PAPADOPOULOS S.A. is seeking to employ a talented, driven &amp; committed:Exports Administratorto join our International Markets&nbsp;team in AthensThe role:Exports Administrator&nbsp;supports and coordinates international export operations. The role involves managing export documentation, coordinating shipments, communicating with international customers and logistics partners, and ensuring compliance with export regulations and company procedures.How you will contribute:<ul><li>Prepare and process export documentation (invoices, packing lists, certificates, shipping documents, etc.)</li><li>Coordinate shipments with freight forwarders, transport companies, and customs agents</li><li>Monitor orders and ensure timely delivery to international customers</li><li>Maintain accurate export records and update internal systems</li><li>Communicate with customers, suppliers, and internal departments regarding export activities</li><li>Ensure compliance with international trade regulations and company policies</li><li>Support the sales and logistics teams with administrative tasks related to exports</li></ul>What you will bring :<ul><li>Bachelor’s Degree in Finance/Business Administration or other relevant field</li><li>2–4 years of experience in customer service and/or operations roles</li><li>Previous experience in export administration, logistics, or international trade will be considered as a plus</li><li>Strong organizational and communication skills</li><li>Excellent attention to detail and ability to manage multiple tasks</li><li>Good knowledge of Microsoft Office and ERP systems</li><li>Fluency in English (written and spoken)</li><li>Ability to work effectively in a team environment</li></ul>

Exports Administrator

As the first point of contact for visitors and callers, you’ll be the face and voice of THEON. This is a key role in ensuring the smooth operation of our front office and supporting various administrative functions across the organization.Key Responsibilities •&nbsp;&nbsp; &nbsp;Greet and assist visitors in a professional and friendly manner •&nbsp;&nbsp; &nbsp;Manage incoming calls and direct them appropriately •&nbsp;&nbsp; &nbsp;Handle incoming and outgoing mail and deliveries •&nbsp;&nbsp; &nbsp;Maintain a clean and organized reception area •&nbsp;&nbsp; &nbsp;Schedule appointments and coordinate meeting rooms •&nbsp;&nbsp; &nbsp;Provide administrative support to various departments, including document preparation, filing, and data entry •&nbsp;&nbsp; &nbsp;Manage office supplies and ensure inventory levels are maintained •&nbsp;&nbsp; &nbsp;Assist with travel arrangements and event coordination when neededQualifications •&nbsp;&nbsp; &nbsp;Proven experience in a receptionist or administrative support role •&nbsp;&nbsp; &nbsp;Excellent verbal and written communication skills in English (additional languages a plus) •&nbsp;&nbsp; &nbsp;Strong organizational skills and attention to detail •&nbsp;&nbsp; &nbsp;Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) •&nbsp;&nbsp; &nbsp;Ability to multitask and handle a variety of responsibilities with a positive attitude •&nbsp;&nbsp; &nbsp;Professional appearance and demeanor

Administrative Assistant

The Institute Support Officer plays a critical role in ensuring the effective operation and continuous growth of the Institute of ACS Athens. The position supports the Institute’s mission by coordinating activities, facilitating stakeholder engagement, and maintaining efficient administrative and operational processes.This role provides comprehensive support across Institute programs, oversees day-to-day operations, and contributes to initiatives that foster innovation, research, and collaboration. The Institute Support Officer also supports project organization, communication flow, and partnership development to enhance the Institute’s overall impact.Key Responsibilities<ul><li>Serve as Administrative Assistant to the Dean of the Institute, ensuring the efficient execution of administrative responsibilities across all programs and activities.</li><li>Maintain records and document processes within the Innovation Lab for internal use and assessment.</li><li>Coordinate and facilitate collaboration among diverse stakeholders involved in Institute projects and programs, ensuring clear communication and smooth implementation.</li><li>Oversee daily operations of the Innovation Lab, ensuring alignment with established protocols and standards.</li><li>Manage resources within the Innovation Lab, including equipment, supplies, and materials required for projects and experiments.</li><li>Support the coordination and continuous enhancement of Innovation Lab initiatives.</li></ul>Qualifications<ul><li>Bachelor’s or Master’s degree in a relevant field (e.g., education, technology, or innovation management).</li><li>Demonstrated creativity and comfort with technology.</li><li>Proven experience in coordinating and facilitating innovation or educational programs.</li><li>Strong organizational, research, and project management skills.</li><li>Excellent communication skills in both Greek and English, including the ability to clearly communicate the lab’s mission and impact.</li><li>Strong interpersonal skills to effectively engage with diverse stakeholders in both languages.</li><li>Effective problem-solving skills with the ability to address challenges as they arise.</li></ul>Preferred Skills<ul><li>Strong project coordination and administrative management skills, including scheduling, document management, record keeping, and program support.</li><li>Proficiency in digital and administrative tools for data management, documentation, and communication coordination.</li><li>Familiarity with Innovation Lab operations and protocols, including resource organization, equipment tracking, and adherence to safety and operational standards.</li></ul>Why Join ACS Athens?At ACS Athens, we are committed to excellence in education, student-centered innovation, and global leadership. If you are a forward-thinking educational leader ready to drive transformational change, we invite you to apply!Position Type:Full-TimeJob Requirements<ul><li>Citizenship, residency or work visa required</li></ul>

Institute Support Officer

As an Administration Assistant, you will play a crucial role in supporting our Commerce &amp; Marketing department and ensuring smooth operations and coordination across departments. You will be immersed in a fast-paced, dynamic environment where every day presents new opportunities and challenges. If you thrive in an environment where making a positive impact on people's lives matters, we want to hear from you!What you will focus on<ul><li>Scheduling appointments and coordinating internal and external meetings.</li><li>Ensuring Office smooth operation, including maintenance &amp; supplies.</li><li>Supporting the organization of big events &amp; conferences</li><li>Travel arrangements and accommodations for business trips</li><li>Performing of additional administrative tasks and ad-hoc projects as assigned</li></ul>Who we are looking for<ul><li>Minimum of 3 years experience in a similar role</li><li>Excellent command of English Language, oral &amp; written</li><li>MS suite literate</li><li>BSc in Business administration or any related field is preferred</li></ul>The value you bring<ul><li>Organizational Mastery | Be on top of tasks, performing exceptional organizational and time management skills</li><li>Discretion | Handle sensitive and confidential information with responsibility and integrity</li><li>Authentic Communication | Deliver messages in a clear, compelling and concise manner to a variety of stakeholders&nbsp;</li><li>Stakeholder Engagement | Positively influence internal &amp; external stakeholders.&nbsp;&nbsp;</li><li>Togetherness | Value team’s ideas, uniqueness and safeguard belonging</li><li>Your authentic self!</li></ul>We care for you&nbsp;<ul><li>A buddy to support you during onboarding</li><li>Free lunch meals in our restaurant</li><li>Unlimited access to LinkedIn Learning programs</li><li>Health insurance</li><li>Available parking</li><li>Wellbeing Program</li></ul>

Office Administration Assistant (Fixed Term)

As a Receptionist and, you will provide professional administration services to the Athens office and its visitors. You will support the facilities and administration team to ensure that the office is maintained safely, providing a pleasant working environment as well as supporting team administration requirements in an accurate and timely manner.Key responsibilitiesFront of House, Communication &amp; Employee/Visitor Support<ul><li>Ensure the smooth running of daily office operations to support overall employee efficiency</li><li>Act as the first point of contact for internal and external communication, including phone calls, emails, and general enquiries</li><li>Facilitate clear and professional communication between internal teams and external stakeholders</li><li>Provide a high standard of service to visitors and employees, responding to requests and needs promptly and professionally</li><li>Welcome, register, and escort visitors, ensuring a professional and seamless front-of-house experience</li><li>Manage meeting room bookings, ensuring rooms are appropriately prepared, scheduled, and turned over efficiently</li><li>Support meetings and office events through coordination, setup, and logistical assistance</li><li>Prepare meeting agendas and take minutes when required</li><li>Handle sensitive and confidential information with discretion, ensuring compliance with privacy and security policies</li><li>Adapt to changing priorities while ensuring deadlines and service standards are consistently met</li></ul>Office Administration &amp; Operational Support<ul><li>Provide comprehensive administrative support across departments, assisting with day-to-day operational requirements</li><li>Maintain accurate and well-organised physical and digital filing systems, ensuring accessibility and data integrity</li><li>Support efficient management of office resources, including supplies, equipment, and workspace utilisation</li><li>Coordinate procurement of office supplies and services, ensuring timely delivery and cost efficiency</li><li>Process invoices and payment requests in accordance with internal procedures</li><li>Assist with budget tracking and monitoring of office-related expenditure</li><li>Support onboarding of new employees, including workspace preparation, system access coordination, and induction support</li><li>Assist in planning and coordinating office events, meetings, and conferences, including logistics and scheduling</li></ul>Facilities, Security &amp; Workplace Support<ul><li>Support facilities management activities, including maintenance coordination, office upkeep, and service resolution</li><li>Liaise with cleaning and facilities teams to ensure a safe, clean, and professional working environment</li><li>Manage access control systems, including issuing security access cards, monitoring visitor entry, and maintaining accurate logs</li><li>Escort technicians and contractors on-site and support maintenance or repair works as required</li><li>Proactively identify and address facilities-related issues to ensure smooth office operations</li><li>Ensure meeting rooms, kitchens, and shared spaces are consistently maintained to a high standard</li></ul>Required qualifications<ul><li>Minimum 1 year experience in Reception or Facilities department</li><li>Previous experience in customer service and dealing with VIP/high-profile guests is essential</li><li>Fluent in Greek and English (native or professional level in both languages)</li><li>Proficient in Microsoft Outlook, Excel, and Word (intermediate/sufficient level)</li></ul>Attributes for success<ul><li>Teamwork Skills: Team-oriented with the ability to work independently</li><li>Effective Communication​: Strong verbal and written communication skills</li><li>Customer Focus: Thrives in customer-facing environments and consistently delivers excellent service</li></ul>

Receptionist

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.We are currently looking for a Direct Retail Coordinator Intern 🚀, through "'Ατλας" (ΕΣΠΑ) funded program, in the context of which the university undertakes their payment and insurance.Key Responsibilities:<ul><li>Answer to every incoming call and respond to e-mails.</li><li>Handle client requests in timely manner and cultivate a professional yet friendly relationship with&nbsp;key contacts.</li><li>Follow up all requests until they are closed.</li><li>Prepare and send proposals to clients within the agreed timeframe.</li><li>Ensure that the process of setting up clients in Ayvens’ systems, including the credit approval process, is carried out efficiently and effectively.</li><li>Ensure that orders are logged quickly and with accuracy.</li><li>Ensure that all reports are provided to clients (internal &amp; external) in accuracy and within the agreed time frame.</li><li>Keep the sales information systems updated.</li><li>File all client related documents.</li><li>Coordinate with all departments in order to ensure that clients’ requests are handled efficiently.</li><li>Handle and resolve client complaints.</li><li>Log all interactions with clients in the relevant CRM tool.</li><li>Assist in the preparation and co-ordination of all client events.</li><li>Identify and escalate situations requiring attention.</li><li>Adhere to company policies and guidelines and ensure that the communication style is in line with the Ayvens’ General Rules and brand identity.</li></ul>&nbsp;Qualifications and skills:<ul><li>Administrative skills.</li><li>Customer services experience over the telephone, will be consider a plus</li><li>Ability to type with speed and accuracy.</li><li>Knowledge of CRM tools and relevant system applications.</li><li>Knowledge of supporting and administrative processes.</li><li>Good command of English - verbal and written.</li><li>IT literate.</li><li>Ιnterpersonal and communication skills – verbal and written.</li><li>Strong listening skills.</li></ul>

Direct Retail Coordinator Intern (ΕΣΠΑ) JR_10037988

The Institutional Advancement &amp; Media Support Officer supports the development, management, and promotion of media initiatives related to ACS Athens Global and the Media Literacy program. The role combines content creation, analytics, project coordination, and digital strategy to strengthen the school's online presence and support global initiatives.Basic Functions and Scope:<ol><li>Advancement:&nbsp;<ul><li>Administrative oversight and support of the Advancement processes and procedures</li><li>Maintain accurate records of the fundraising funnel</li><li>Support the activities and events associated with the Advancement function</li></ul></li><li>Media Productions:<ul><li>Overall administrative operation of the Media Studio</li><li>Maintain accurate records of projects</li><li>Coordinate with the school entities regarding their media production needs</li><li>Assist in organizing and promoting the annual Media Literacy Festival&nbsp;</li></ul></li><li>Alumni Affairs<ul><li>Content Development: participate in creating, curating, and managing content for ACS Athens Global platform, in alignment with the school’s vision and mission.</li><li>Collaborate with the ACS Athens Communications Office to maintain and enhance the online and social media presence of Alumni Affairs.</li><li>Coordinate and assist Alumni Affairs Team in organizing events and other initiatives&nbsp;</li></ul></li><li>Data Analytics and Reporting:<ul><li>Analyze website and social media performance metrics and provide actionable insights to improve engagement and effectiveness.</li><li>Run analytics on web pages and digital platforms to assess their impact and make recommendations for optimization.</li><li>Prepare detailed reports summarizing progress, impact, and future recommendations for initiatives as needed</li></ul></li><li>Project Coordination:<ul><li>Assist in coordinating and managing projects related to Alumni Affairs media productions, ensuring timely execution and alignment with strategic objectives.</li><li>Support the planning and execution of the annual Media Literacy Festival and other related events.</li></ul></li><li>Other tasks:&nbsp;<ul><li>Provide administrative support to the Data Protection Officer for GDPR compliance and related schoolwide privacy audits as required.</li></ul></li></ol>&nbsp;Minimum Requirements:<ul><li>Bachelor’s degree from an accredited University in Marketing and/or Communications</li><li>At least two years of work experience in Marketing, Communications, or Administrative Assistant</li><li>Good computer literacy with the flexibility to learn new platforms</li><li>Very good knowledge of both written and verbal English and Greek&nbsp;</li><li>Strong communication skills</li><li>Strong work ethic, team spirit, creative and goal-oriented personality</li><li>Previous experience with event planning and fundraising (desireable)</li></ul> Position Type:Part-TimeJob Requirements<ul><li>At least 2 year(s) of relevant experience preferred.</li><li>Citizenship, residency or work visa required</li></ul>

Institutional Advancement & Media Support Officer

As an Inside Sales Assistant, you will:<ul><li>Provide administrative and executive support to the Maritime Sales Director, ensuring smooth daily operations.</li><li>Engage with business clients to understand their needs, offer product information, and maintain positive relationships.</li><li>Prepare and send accurate quotations to customers in collaboration with the sales team.</li><li>Process and monitor customer orders, ensuring timely and accurate entry into internal systems.</li><li>Communicate order status and product availability to customers through regular follow-ups.</li><li>Coordinate with the shipping/logistics department to ensure timely and efficient deliveries.</li><li>Maintain and update customer records using the CRM system, including tracking interactions and generating sales reports.</li><li>Support sales analysis and reporting, contributing insights and data for decision-making.</li><li>Handle internal and external correspondence, including confidential documentation and reports.</li><li>Assist in interdepartmental coordination and contribute to special projects as needed.</li></ul>What we're looking for:<ul><li>University degree in Business Administration, Maritime Studies, or a related field</li><li>2–3 years of experience in administrative or sales support roles</li><li>Excellent command of English</li><li>Proficiency in Microsoft Office, especially Excel</li><li>Strong communication and interpersonal skills</li><li>Exceptional organizational and multitasking abilities</li><li>CRM system knowledge is a plus</li><li>Professional attitude and discretion</li></ul>

Inside Sales Assistant - Supplies

Intellectica is recruiting an experienced and meticulous Executive Assistant to the CEO on behalf of its client, a prominent organisation. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a high-responsibility environment.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the CEO’s complex calendar, coordinating high-level meetings, travel arrangements, and appointments</li><li>Screening and prioritizing incoming communications (calls, emails, messages), ensuring timely and appropriate responses or redirection</li><li>Preparing executive briefings, presentations, and meeting materials; capturing accurate minutes and tracking follow-ups to support decision-making</li><li>Liaising with senior internal stakeholders and external partners to facilitate strategic engagements and visits</li><li>Accompanying the CEO to selected events, ensuring flawless coordination and representation</li><li>Handling sensitive administrative tasks, including financial documentation, board materials, and confidential records</li><li>Supporting the execution of strategic initiatives by monitoring key deliverables, deadlines, and stakeholder alignment</li><li>Acting as a gatekeeper and ambassador for the CEO’s office, welcoming visitors and maintaining a professional executive environment</li><li>Any other task that may be required from time to time</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree in Business Administration or a related discipline; a Master’s degree is considered an asset</li><li>At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment</li><li>Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms</li><li>Familiarity with project management tools is considered a plus</li><li>Proficiency in MS Office Suite</li><li>Fluency in Greek and English (written and verbal)</li></ul>&nbsp;Core competencies of a successful candidate:&nbsp;<ul><li>Strong communication and interpersonal skills</li><li>Excellent organisational skills and attention to detail</li><li>Effective time management and multitasking ability</li><li>Proactive and adaptable mindset</li><li>High level of discretion and confidentiality</li><li>Reliable, structured, and compliance-oriented</li></ul>&nbsp;

Executive Assistant to the CEO

Intellectica is recruiting a Maintenance Engineer on behalf of its client, a leading provider of engineering solutions for subsea cable installation and offshore energy infrastructure. With a strong focus on technical excellence and reliable project delivery, the company is expanding its team to support a growing portfolio of international projects. Based in Attiki, Greece, the role reports to the Operations Manager of the Offshore &amp; Marine Construction Division and will be focusing on the coordination, documentation, and administration of maintenance activities across vessels and subsea equipment spreads.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the centralized planning, administration, and documentation of maintenance activities for vessels and subsea spreads</li><li>Operating and updating the Planned Maintenance System (PMS), ensuring schedules, tasks, and technical data remain accurate</li><li>Monitoring servicing, inspections, and certification timelines for all assets</li><li>Supporting maintenance preparation for upcoming mobilizations</li><li>Maintaining structured maintenance files, technical records, certificates, and compliance documentation</li><li>Preparing maintenance reports, summaries, and documentation packages for audits and operational reviews</li><li>Acting as the primary liaison between offshore teams, workshops, vendors, and service providers</li><li>Facilitating clear information flow and documentation exchange to support ongoing and planned maintenance activities</li><li>Assisting with spare parts planning, availability checks, and stock documentation</li><li>Tracking reliability indicators and contributing to improvements in maintenance workflows</li><li>Any other task that may be required from time to time</li></ul>&nbsp;&nbsp;Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in Mechanical, Marine, Electrical Engineering, or related field</li><li>4 – 8 years of experience in maintenance coordination, PMS administration, or technical documentation roles in marine, offshore, industrial, or energy sectors</li><li>Familiarity with vessel or equipment maintenance systems, certification cycles, and reliability tracking</li><li>Strong ability to manage technical files, documentation workflows, and administrative processes</li><li>Excellent command of Greek and English (spoken and written)</li><li>Proficiency in MS Office (especially Excel, Outlook, Word)</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Strong organizational skills</li><li>Clear communication ability</li><li>Detail‑oriented mindset</li><li>Team collaboration approach</li><li>Process‑driven discipline</li><li>Analytical thinking</li><li>Consistency and reliability</li></ul>

Maintenance Engineer

The University of Nicosia invites applications for the position of IT Systems Administrator / Senior IT Support Officer at the UNIC Athens Campus. This role combines daily end-user support with hands-on systems administration responsibilities, supporting faculty, staff, students, classrooms, and offices, while assisting with core infrastructure and IT operations.Key Responsibilities<ul><li>Provide technical support to faculty, staff, and students for hardware, software, printing, connectivity, classroom technology, and standard business applications.</li><li>Install, configure, maintain, and troubleshoot end-user devices, peripherals, and software.</li><li>Support Microsoft 365 administration, including Teams, email, MFA, user accounts, licensing, and access-related issues.</li><li>Assist with Active Directory administration, including user accounts, group policies, DNS, DHCP, and file services.</li><li>Install, configure, and support Windows Server environments and assist with server patching, monitoring, and troubleshooting.</li><li>Support NAS/storage platforms, backup procedures, and basic disaster recovery checks.</li><li>Perform basic network troubleshooting for wired and wireless connectivity, including VLAN assignments, IP addressing, and switch port checks.</li><li>Coordinate with the central IT and Network Teams for escalations, infrastructure changes, and service incidents.</li><li>Maintain documentation for systems, devices, procedures, and support requests.</li><li>Contribute to improving IT procedures, operational standards, and user support quality.</li></ul>Qualifications<ul><li>Bachelor’s degree in Information Technology, Computer Science, Computer Engineering, or a related field.</li><li>At least 2 years of experience in IT support, systems administration, or a similar technical role.</li><li>Good knowledge of Windows desktop and Windows Server environments.</li><li>Experience with Microsoft 365 and Active Directory administration.</li><li>Familiarity with networking concepts such as IP addressing, DNS, DHCP, VLANs, switches, and Wi-Fi troubleshooting.</li><li>Strong troubleshooting, communication, and customer-service skills.</li><li>Fluency in Greek and English, both written and spoken.</li></ul>Preferred / Advantageous Skills<ul><li>Experience with Hyper-V, VMware, or server virtualization technologies.</li><li>Experience with NAS/storage solutions such as QNAP or Synology.</li><li>Familiarity with Fortinet firewalls or Juniper/Mist environments.</li><li>Relevant certifications such as Microsoft, CompTIA, CCNA, Fortinet NSE, JNCIA, or ITIL.</li></ul>Personal Attributes<ul><li>Professional, reliable, and service-oriented.</li><li>Hands-on, organized, and able to prioritize effectively.</li><li>Able to work independently and collaboratively within a technical team.</li><li>Comfortable supporting users directly while also handling technical administration tasks.</li><li>Willing to grow into broader infrastructure responsibilities.</li></ul>

IT Systems Administrator / Senior IT Support Officer - UNIC Athens

The HR &amp; Payroll Administrator, is a key member of the HR team, focusing on the smooth day-to-day payroll and HR processes and procedures. The role’s main goal is to ensure that payroll data is collected accurately and that all hr administrative tasks are handled efficiently. The HR &amp; Payroll Administrator works closely with the Plant HR Manager and supports various HR activities like onboarding new colleagues, managing employees’ quires and supports plant’s management team on all hr related issues.&nbsp;How you will contribute:<ul><li>Monthly payroll data collection and registration in Epsilon SCAN-HRMS software</li><li>Cooperation with the Payroll Manager for the accurate monthly payroll calculation</li><li>Ergani procedures in case of new hires, leavers, ending contracts, salary, overtime declaration and upload the weekly shifting and its changes and maintain monthly payroll / &nbsp;HR reporting needs</li><li>Maintain employee records, including personal information, attendance records, and performance evaluations</li><li>Support HR initiatives and programs, such as employee onboarding, administering benefits, monitoring leaves, creating employee contracts, support on organizing annual staff events</li><li>Support the Plant HR Manager on recruitment administrations tasks (cv screening, interview scheduling etc)</li><li>Monitors efficiently all Health &amp; Safety procedures and training for plant’s employees</li><li>Assist in the implementation and maintenance of HR policies and procedures, ensuring compliance with labor laws and regulations</li><li>Collaborate with other departments to ensure seamless coordination and communication regarding payroll and hr issues</li></ul>&nbsp;What you will bring:<ul><li>Bachelor's degree in Human Resources, Business Administration, Accounting or other related field</li><li>Minimum 2 years’ experience in relevant role</li><li>Knowledge of payroll processing software (preferably Epsilon SCAN-HRMS)</li><li>Proficient user of Ergani System</li><li>Good knowledge of labor and insurance legislation</li><li>Strong attention to detail and accuracy in data entry and record-keeping</li><li>Critical thinking and problem solving and strong organizational skills</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment</li><li>Proficiency in Microsoft Office</li><li>Advanced business writing and oral skills both in Greek and English</li></ul>&nbsp;Benefits:<ul><li>Competitive remuneration package</li><li>Life and medical insurance</li><li>Excellent career opportunities and learning development</li><li>Modern and friendly working environment</li><li>Working in a dynamic and fast-growing organization</li></ul>&nbsp;

Payroll and HR Administrator (Oinofyta Plant)

Take on a new challenge and apply your analytical, financial, and coordination skills in a complex infrastructure project. You’ll work closely and daily with the Finance Project Manager, supporting financial steering and performance monitoring of Athens Metro Line 4.Your future roleAs a Work Package Coordinator, you will work supporting the financial control:<ul><li>Analyzing all data collected from each operational unit</li><li>Preparing forecasts in line with company financial rules and project requirements</li><li>Following up on the performance of assigned work packages</li><li>Updating all project work packages on a monthly basis</li><li>Preparing monthly reporting files and presentations</li><li>Participating in meetings with all relevant units, gathering and coordinating the necessary information within your scope</li><li>Traveling occasionally to meet project needs</li><li>Providing all required information to other functions (e.g., Quality, Accounting)</li><li>Supplying the project team with all necessary financial data and related analysis</li><li>Supporting the financial follow‑up of work packages (actuals, commitments, accruals)</li><li>Preparing cost‑to‑complete and estimate‑at‑completion analyses</li><li>Producing Excel‑based trackers, analyses, and dashboards</li><li>Contributing to cash and working capital monitoring</li><li>Acting as the interface between Finance and Work Package Managers</li><li>Supporting the identification and follow‑up of risks and opportunities</li><li>Ensuring compliance with Alstom rules, processes, and internal controls</li></ul>We’ll look to you for:All about you<ul><li>Bachelor’s degree in Finance, Business Administration, Accounting or Economics</li><li>Master’s degree in Finance or Economics is an asset but not required</li><li>Initial experience in finance, project control, or cost control</li><li>Strong proficiency in MS Excel (mandatory)</li><li>Good written and spoken English</li><li>Structured, proactive, and detail-oriented mindset</li></ul>Things you’ll enjoy<ul><li>Working side-by-side with the Finance Project Manager on a flagship project</li><li>Strengthening your expertise in project finance and Excel</li><li>Collaborating with experienced and supportive teams</li><li>Growing your career within a global organization</li><li>Access to continuous training provided by the company</li></ul>

Work Package Coordinator

We are looking for a passionate Sales &amp; Trade Coordinator to join our Sales Operations &amp; Planning Team providing input to trade marketing plans and activities in order to achieve the objectives of Trade Marketing plans.This is a coordinating role with responsibility for allocating and reviewing straight-forward (task-oriented) activities performed by a support, sales, technical, production or operations team. The Sales &amp; Trade Coordinator will join an inclusive, innovative global FMCG business supported by 25,000 employees.&nbsp;Imperial Brands PLC 𝗛𝗲𝗹𝗹𝗮𝘀 is a 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱 𝗚𝗿𝗲𝗮𝘁 𝗣𝗹𝗮𝗰𝗲 𝗧𝗼 𝗪𝗼𝗿𝗸® for the second time in a row. This prestigious recognition highlights I𝗺𝗽𝗲𝗿𝗶𝗮𝗹 𝗕𝗿𝗮𝗻𝗱𝘀 𝗛𝗲𝗹𝗹𝗮𝘀 commitment to creating a work environment that fosters employee well-being, trust, and innovation.&nbsp;&nbsp;Principal Accountabilities<ul><li>Coordinating and organizing the execution of Trade Activity Plans in the Greek market, ensuring all tasks and materials are delivered on time.</li><li>Partner with Sales and Marketing teams to develop promotional materials, POS (point-of-sale) and displays that support product launches and seasonal campaigns, ensuring timely and high-quality delivery.</li><li>Train and guide the sales team on new initiatives, execution requirements, and allocation of merchandising materials.</li><li>Monitoring closely the implementation of commercial activities by collecting feedback, tracking materials, and following up with the sales teams.</li><li>Manage budgets for all POS and merchandising materials, optimizing investment and handling purchase orders/invoices (PO–SRM)</li><li>Collaborating closely with internal functions/stakeholders and external suppliers to ensure smooth coordination and communication.</li></ul>Skills and Experience Required<ul><li>Bachelor’s Degree with focus on Marketing, Business Administration or relevant</li><li>Professional experience in Trade Marketing or Marketing, preferably in the FMCG sector with good understanding of trade environment and market dynamics</li><li>Proficiency in English (written and oral) and in MS Office Skills</li><li>A flexible, dynamic, and collaborative mindset</li><li>Excellent analytical and communication skills</li><li>Exceptional organizational skills and the ability to thrive in a fast-paced environment</li></ul>What We OfferIn return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and many extras including private Life Insurance and Health Care program, free light lunch and fuel allowance, hybrid/flexible working opportunities as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Sales & Trade Coordinator

<ol><li>Works&nbsp;closely&nbsp;with&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;Team&nbsp;and&nbsp;keeps&nbsp;them&nbsp;updated&nbsp;on&nbsp;upcoming&nbsp;commitments&nbsp;and&nbsp;responsibilities.</li><li>Coordinates&nbsp;travel&nbsp;arrangements&nbsp;for&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;Team.</li><li>Prepares&nbsp;correspondence&nbsp;and&nbsp;communications&nbsp;pertaining&nbsp;to&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Filters&nbsp;calls,&nbsp;enquiries&nbsp;and&nbsp;keeps&nbsp;log&nbsp;of&nbsp;incoming&nbsp;calls&nbsp;and&nbsp;messages&nbsp;for&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Prepares&nbsp;and&nbsp;edits&nbsp;presentations,&nbsp;analyzes&nbsp;and&nbsp;assembles&nbsp;data&nbsp;for&nbsp;report&nbsp;preparation,&nbsp;as&nbsp;required.</li><li>Provides&nbsp;general&nbsp;administrative&nbsp;support&nbsp;to&nbsp;the&nbsp;CSO&nbsp;and&nbsp;the&nbsp;Commercial&nbsp;team.</li><li>Maintains&nbsp;filing&nbsp;system,&nbsp;as&nbsp;required&nbsp;by&nbsp;relevant&nbsp;parties.</li></ol>Qualifications / Experience:<ol><li>Bachelor degree in Shipping, Business Administration or any other relevant field.</li><li>Minimum 1 year of experience in a similar position.</li><li>Knowledge of basic shipping and finance terms will be considered an asset.</li><li>Fluency in English.</li><li>Computer literate.</li><li>Ability to work under pressure.</li><li>Excellent communication skills.</li><li>Organization, multitasking and time management skills.</li></ol>

Office Executive Assistant

We are seeking an organised, professional, and welcoming individual to join our Senior School team as a Receptionist on a one-year maternity cover contract starting in September 2026. The successful candidate will be the first point of contact for students, parents, staff, and visitors and will play a key role in supporting the smooth day-to-day operation of the Senior School.Key Responsibilities:<ul><li>Act as the first point of contact for students, parents, staff, and visitors, providing a warm and professional welcome.</li><li>Answer and direct incoming telephone calls, emails, and general enquiries.</li><li>Coordinate communication between staff, students, and parents.</li><li>Manage reception and front desk operations, ensuring a secure, organised, and professional environment.</li><li>Ensure visitor sign-in procedures and safeguarding/security protocols are followed.</li><li>Support daily Senior School attendance procedures, including late lists, sign-in/sign-out logs, sports and trip lists, and communication of attendance information to staff.</li><li>Prepare and distribute daily morning announcements and weekly staff bulletins.</li><li>Assist with the organisation and administration of Parent-Teacher Meetings, including appointment systems and parent enquiries.</li><li>Provide general administrative support to the Senior School Leadership Team and teaching staff.</li><li>Prepare letters, certificates, attendance confirmations, and other school documentation in English and Greek.</li><li>Support the organisation of school events, performances, concerts, productions, and ceremonies, including the preparation of programmes and materials.</li><li>Assist with examination administration, including mock and external examinations.</li><li>Support emergency and evacuation procedures by preparing and maintaining required documentation and registers.</li><li>Manage school correspondence, newsletters, mail distribution, and internal communications.</li><li>Maintain accurate records, filing systems, and databases.</li><li>Liaise effectively with the school nurse, academic departments, and administrative teams.</li><li>Carry out additional administrative duties as required to support the smooth operation of the Senior School.</li></ul>The Ideal Candidate Will Have<ul><li>Excellent interpersonal and communication skills.</li><li>A friendly, calm, and professional manner.</li><li>Strong organisational and multitasking abilities.</li><li>High attention to detail and confidentiality.</li><li>Excellent written and spoken English and Greek.</li><li>Strong IT skills, including Microsoft Office and online administrative systems.</li><li>The ability to work independently and collaboratively in a busy school environment.</li><li>Previous reception or administrative experience, preferably in a school setting.</li></ul>

Senior School Receptionist

Iron Mountain is seeking a motivated and detail-oriented People Operations Specialist Greece (Maternity Cover / Fixed-Term Contract) to join our People Operations team.In this role, you will provide essential HR administrative and foundational HR advisory support to ensure smooth day-to-day HR operations for our Greek entity.You will be responsible for managing core employee lifecycle administration, localized benefits tracking, internal system updates, and compliance tasks.This position is ideal for an organized HR professional with a strong administrative foundation who excels at balancing local regulatory requirements (such as ERGANI) with dynamic vendor and stakeholder management.What You'll Do (Responsibilities)In this role, you will:<ul><li>Core HR Operations &amp; Lifecycle Management: Monitor and handle all employee lifecycle stages, including onboarding agency hires (via SNOW and Ergani), processing regular terminations, and maintaining accurate digital and physical employee files.</li><li>Local Compliance &amp; ERGANI Reporting: Manage monthly teleworking declarations, prepare monthly annual leave reports for ERGANI compliance via our payroll partner, and act as a key contact for authority inspections, audits, and requests (e.g., Labor Inspection).</li><li>First-Line Advisory Support: Provide policy guidance and foundational support to people leaders regarding routine matters such as absence management, exits, and conduct issues, while collaborating with external legal counsel on highly critical or sensitive cases.</li><li>Local Benefits &amp; Vendor Administration: Oversee local employee perks and benefits programs, including calculating quarterly Ticket Cards (Edenred), tracking monthly fuel card allocations (Spendeo/EKO), managing toll and telecommunication device requests, and coordinating Groupama health insurance enrollments.</li><li>Payroll &amp; System Data Migration: Prepare and submit payroll cut-off details (including annual leave reports) to the payroll team, manage local profiles within the M-Files system, and actively support upcoming payroll transition and data migration activities.</li><li>Health, Safety &amp; Procurement Support: Serve as the primary local contact for our Health &amp; Safety partner (GEP), coordinate mandatory occupational doctor/technician visits, and review invoices or open Purchase Orders (POs) within Oracle.</li></ul>What You'll Bring (Skills &amp; Qualifications)The ideal candidate will have:<ul><li>Experience: Foundational experience working in a localized HR operations, HR administration, or HR generalist capacity within multinational company based in Greece.</li><li>Regulatory &amp; Systems Knowledge: Prior experience navigating the ERGANI platform, local Greek labor law compliance, and managing data tracking workflows. Familiarity with systems like Oracle, M-Files, or ServiceNow (SNOW) is a major plus.</li><li>HR Administration Precision: Proven ability to manage complex, multi-vendor files (such as fuel allocations, insurance data, and payroll cut-offs) with impeccable attention to detail and precision.</li><li>Communication &amp; Collaboration: Excellent responsiveness and interpersonal skills to seamlessly interface with internal employees, local people leaders, and third party outsourced vendors, and regional HR teams.</li><li>Education/Certification: Professional HR certification (e.g., CIPD, SHRM, or a local Greek university equivalent) is preferred but not required.</li></ul>What We Offer (Benefits)<ul><li>Flexible Work Options: Hybrid work in order to support a healthy work-life balance.</li><li>Compensation: Competitive salary and benefits package aligned with your professional experience.</li><li>Total Rewards: Comprehensive offerings designed to support your ongoing career growth, health, and well-being.</li></ul>

People Operations Specialist Greece

Our team consists of people with vision and passion for what they do. Our employees are our greatest asset and our greatest investment. We are committed to offering continuous training, personal development and support for each team member. On a daily basis, the management of the company, as well as a team of Mental Health scientists, take care of the well-being of every employee and each team on a personal and professional level.&nbsp;As an HR Coordinator you will·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Implement Human Resources processes related to the hotel’s daily operational needs ensuring guest services and colleague productivity and safety·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strengthen team bonding between management team and line staff·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Work closely with the departments at all levels in communications and implementation of HR initiatives concerning all HR areas·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain, accurate and complete employee records·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Update HR databases (e.g. new hires, separations, vacation and sick leaves)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare all the documents for HR policies and procedures·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist in payroll preparation by providing relevant data, like absences, leaves, sickness·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Cooperate with Recruitment Management team to ensure efficient and high-quality coverage of vacancies·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Recruitment Process Administration (job ads tracking, screening, phone interviews, reporting)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Act as the point of contact when employees have queries or job-related issues·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Plan and organize social and community activities (Employee Events, community actions, etc)Entry Requirements·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bachelor’s or Master’s Degree Human Resources·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent command of Greek &amp; English language both verbal and written·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum of 2 years of experience working in a similar position (previous HR experience within the luxury hospitality setting would be highly appreciated)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in Microsoft Word and Excel·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Must be familiar and knowledgeable of Greek legislation and processes.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong verbal communication·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent organizational skills, emotional intelligence and problem-solving skillsWe offer·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accommodation with AC, wi-fi, laundry access and access to our open air gym·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Continuous training opportunities (hard &amp; soft skills)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Free Counseling line for our employees and their relatives (mental health &amp; business psychology)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Company laptop &amp; mobile phone·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Discounted Mini Market prices at our Employee dedicated market·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Two meals per day at the staff restaurant

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