personal assistant

Intellectica is recruiting an experienced Personal Assistant on behalf of its client, a well-established industrial company operating in the manufacturing sector, specialising in wooden pallet production and packaging solutions. The company has built a strong presence in its field, combining long-standing experience with a focus on operational efficiency and steady growth. Based in Aspropyrgos, Attiki, the successful candidate will play a pivotal role in managing the President’s daily operations, ensuring seamless execution of business priorities and enhancing overall executive efficiency.

Key activities and responsibilities of this role include:

• Serving as a primary liaison for the President among internal teams and external stakeholders, ensuring exceptional service and strong professional relationships

• Coordinating travel arrangements and scheduling appointments and meetings for the President while managing their calendar efficiently

• Handling incoming calls, messages, and redirection as needed

• Prioritizing and managing email correspondence, ensuring timely attention to important matters

• Organizing daily meeting agendas, taking minutes, handling correspondence, and drafting emails

• Accompanying the President to business events

• Collaborating with team members to prepare the President for meetings and presentations

• Performing administrative tasks, including record keeping, note-taking, documentation creation, filing, and confidential financial management

• Welcoming visitors, reviewing documents, managing internal communications, and optimizing office efficiency

• Assisting in the execution of strategic initiatives by following up on key action items and deadlines

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration, or a related field

• 3+ years of proven experience working closely with senior executives in fast-paced, high-complexity environments

• Advanced presentation development and delivery skills, with demonstrated experience creating high-impact executive presentations

• Tech-savvy and comfortable managing digital tools

• Proficiency in the MS Office Suite

• Fluency in Greek and English (written and verbal)

Core competencies of a successful candidate:

• Exceptional communication, interpersonal and presentation skills

• Flexible and adaptable, with a proactive attitude, capable of multitasking and prioritizing effectively

• Strong organizational and planning skills, exhibiting high levels of reliability

• High integrity standards, being able to appropriately handle sensitive and confidential information

• Proactive and solution-oriented

• Excellent stakeholder management skills

• Composed and adaptable under pressure