What you'll do
- Feed project management platform with site progress data, documents, registers, and records
- Consolidate weekly site report for Delivery Director and PD office
- Administer project registers including risks, decisions, documents, correspondence, and drawings
- Record minutes and actions of weekly site meetings and relevant design coordination outputs
- Support tracking of permits and licences with the permits team
- Maintain correspondence log with General Contractor and subcontractors
- Organize site progress photo library and daily records per project filing rules
- Support health and safety documentation and site access records
Key requirements
- 2+ years' experience
- Experience in construction site environment and project coordination
- Fluent Greek and good working English
- Strong skills in Microsoft Office and project management platforms (ingenious.build)
- Experience with site progress reporting, project registers administration
- Skills in recording site meeting minutes and actions, correspondence management with contractors
- Ability to support permits and licences tracking and health and safety documentation
Benefits
- Scorpios provides a competitive salary and a comprehensive benefits package.
- Joining our team means being part of a vibrant, dynamic work culture that champions our vision and values.
About the job
The Construction Project Coordinator is the information engine of the site: based full-time in Mykonos within the owner’s Delivery team, the role feeds the project management platform with site data, documents and registers, consolidates the weekly site reporting, and keeps the administrative backbone of the delivery team running.
Opportunities For All
Scorpios was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Scorpios is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.
Key Responsibilities
Feed the project management platform (ingenious.build) from site: progress data, documents, registers and records.
Consolidate the weekly site report for the Delivery Director and the PD office.
Administer the project registers: risks, decisions, documents, correspondence and drawings.
Record minutes and actions of the weekly site meeting and the design coordination outputs relevant to site.
Support permits and licences tracking together with the permits team.
Maintain the correspondence log with the General Contractor and subcontractors.
Keep the site progress-photo library and daily records organised per the project filing rules.
Support health & safety documentation and site access records.
Key Performance Indicators
PM platform data current — site data entered within 24 hours
Weekly site report issued complete and on time
Registers audit-ready at all times
Site meeting minutes and actions issued within 24 hours
Qualifications
2–5 years of experience in site administration or project coordination on construction projects.
Fluent Greek and good working English.
Solid Microsoft Office skills; experience with construction management platforms is a plus.
Organised, reliable and comfortable working in a live construction site environment.
Based in, or willing to relocate to, Mykonos.
Benefits
Scorpios provides a competitive salary and a comprehensive benefits package. Joining our team means being part of a vibrant, dynamic work culture that champions our vision and values.
About the company
Never sitting still at the intersection of hospitality, gastronomy, architecture, design, music and visual art, Scorpios is a constellation of gathering places that brings cultural experimentation to sublime natural surroundings. Dreamed up in 2015 on a sun-drenched southern tip of Mykonos, the brand's flagship project soon became synonymous with the revival of the Greek island's left-field electronic music scene as a community organically blossomed, bringing mindfulness, visual art, fashion, and craft into the fold. Catching the attention of Soho House in 2019, Scorpios then set its sights further afield.
In 2024, Scorpios unveiled its new flagship location on a secluded peninsula along Turkey’s Bodrum Aegean coast, introducing its first accommodations and wellness offerings to deliver a round-the-clock experience.
By nurturing the community, prioritising wellbeing in all its forms, encouraging creative collaboration, and framing nature's beauty, the Scorpios and Soho House partnership looks forward to opening projects in Athens and Dubai.
About the company
Never sitting still at the intersection of hospitality, gastronomy, architecture, design, music and visual art, Scorpios is a constellation of gathering places that brings cultural experimentation to sublime natural surroundings. Dreamed up in 2015 on a sun-drenched southern tip of Mykonos, the brand's flagship project soon became synonymous with the revival of the Greek island's left-field electronic music scene as a community organically blossomed, bringing mindfulness, visual art, fashion, and craft into the fold. Catching the attention of Soho House in 2019, Scorpios then set its sights further afield.
In 2024, Scorpios unveiled its new flagship location on a secluded peninsula along Turkey’s Bodrum Aegean coast, introducing its first accommodations and wellness offerings to deliver a round-the-clock experience.
By nurturing the community, prioritising wellbeing in all its forms, encouraging creative collaboration, and framing nature's beauty, the Scorpios and Soho House partnership looks forward to opening projects in Athens and Dubai.