administrative assistant
Sep 14, 2026 · Intellectica
What you'll do
- Provide secretarial and administrative support to lawyers and senior stakeholders
- Manage and coordinate business and personal calendars, appointments, meetings, and travel arrangements
- Handle correspondence, telephone communications, and client enquiries professionally
- Prepare, format, organise, and maintain legal, administrative, and business documentation
- Upload and manage documents through the firm's internal document management portal
- Maintain accurate records, files, and databases ensuring confidentiality and data integrity
- Assist with reporting, data entry, and preparation of spreadsheets using Microsoft Excel
- Manage administrative tasks to support smooth office operations and ensure timely follow-up
- Contribute to the improvement of administrative processes and workflows
Key requirements
- 1+ years' experience
- Fluency in English and French
- Microsoft Excel skills for data entry and reporting
- Calendar management and office coordination abilities
- Document management and correspondence handling
- Strong communication, organisational, and confidentiality skills
- Proactiveness, teamwork, and customer-service orientation
- Business Administrationpreferred
About the job
Intellectica is recruiting on behalf of its client, a law firm with operations in both the legal and consular services sectors. The firm is seeking an Administrative Assistant to support daily administrative operations and provide secretarial assistance to senior stakeholders. The position is based…
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.