facilities specialist
Sep 10, 2026 · Funky Buddha
What you'll do
- Oversee day-to-day operations of company facilities including stores, offices, equipment, and infrastructure
- Coordinate preventive and corrective maintenance, repairs, and technical services
- Manage relationships and performance of external service providers for cleaning, security, maintenance, and utilities
- Ensure compliance with health & safety regulations, workplace standards, and company policies
- Monitor facilities contracts, service levels, and vendor agreements
- Participate in renovations, relocations, workplace improvements, and expansion projects
- Identify and implement initiatives to improve workplace functionality, employee experience, and operational efficiency
- Track facilities expenses, budgets, and cost-control measures
- Act as main point of contact for facility-related issues and business continuity
- Support procurement of office supplies, equipment, and operational services
- Source, evaluate, and maintain relationships with suppliers and service providers
- Assist in negotiating pricing, service terms, and contracts for cost efficiencies
- Track purchase orders and ensure timely delivery of goods and services
- Monitor inventory levels and support procurement budget management
- Maintain supplier records, contracts, and procurement documentation
- Identify opportunities for process improvements and cost optimization
Key requirements
- 2+ years' experience
- Facilities Management and Procurement skills
- Vendor Management and Contract Negotiation experience
- Budget Management and Cost Optimization abilities
- Proficiency in Microsoft Office, especially Excel
- Strong Organizational, Analytical, Communication, and Problem-Solving skills
- Teamwork capability in a fast-paced environment
- Business Administration / Supply Chain Management / Engineering / Any Fieldpreferred
Benefits
- Performance-based competitive bonus scheme, Private Medical Plan, Monthly meal card, Career development and growth opportunities, Significant discounts on company products, Brand new modern HQ offices.
About the job
The Facilities & Procurement Specialist plays a key role in ensuring the smooth, safe, and efficient operation of the company's facilities. The position is primarily responsible for managing workplace infrastructure, facility services, and vendor partnerships, while also supporting procurement activities to ensure business continuity, operational excellence, and cost efficiency.
Job Description
Facilities Management
Overseeing the day-to-day operations of company facilities (stores, offices, equipment, and infrastructure)
Coordinating preventive and corrective maintenance activities, repairs, and technical services
Managing relationships and performance of external service providers, including cleaning, security, maintenance, and utilities vendors
Ensuring compliance with health & safety regulations, workplace standards, and company policies
Monitoring facilities-related contracts, service levels, and vendor agreements
Participating in company’s renovations, relocations, workplace improvements, and expansion projects
Identifying and implementing initiatives to improve workplace functionality, employee experience, and operational efficiency
Tracking facilities expenses, budgets, and cost-control measures
Acting as the main point of contact for facility-related issues and business continuity requirements
Procurement
Supporting the procurement of office supplies, equipment, and operational services
Sourcing, evaluating, and maintaining relationships with suppliers and service providers
Assisting in negotiating pricing, service terms, and contracts to achieve cost efficiencies
Tracking purchase orders and ensuring timely delivery of goods and services
Monitoring inventory levels and supporting procurement budget management
Maintaining supplier records, contracts, and procurement documentation
Identifying opportunities for process improvements and cost optimization
Qualifications
Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field
2-4 years of experience in Facilities Management and/or Procurement
Solid understanding of procurement processes and facilities operations
Strong organizational and multitasking skills
Experience in vendor management and negotiation
Proficiency in Microsoft Office (especially Excel)
Fluency in English (written & spoken)
Analytical and problem-solving mindset
Results-oriented and detail-focused
Ability to work well in a team, fast-paced environment and present a professional demeanor
Additional Information
A great opportunity to contribute to the evolution of the company towards becoming the leading Greek truly omnichannel retailer
Performance-based competitive bonus scheme
Private Medical Plan
Monthly meal card
Career development and growth opportunities
Significant discounts on company’s products
Brand New, modern, and pleasant HQ offices
About the company
