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The Facilities &amp; Procurement Specialist is responsible for ensuring the smooth operation of company facilities while managing procurement activities efficiently. This role supports business continuity by maintaining a safe, functional, and well-equipped workplace, while optimizing vendor relationships and cost management.Job DescriptionFacilities Management<ul><li>Overseeing the day-to-day operations of company facilities (offices, equipment, infrastructure)</li><li>Coordinating maintenance, repairs, and technical services</li><li>Managing relationships with external vendors (cleaning, security, maintenance providers)</li><li>Ensuring compliance with health &amp; safety regulations and company policies</li><li>Monitoring and managing facilities-related contracts and service agreements</li><li>Supporting office renovations, relocations, or expansion projects</li><li>Supporting cost tracking and reporting for facilities-related expenses</li></ul>Procurement<ul><li>Managing purchasing activities (office supplies, equipment, and services)</li><li>Sourcing, evaluating, and onboarding vendors and suppliers</li><li>Negotiating pricing, terms, and contracts to ensure cost efficiency</li><li>Tracking purchase orders and ensuring timely delivery of goods/services</li><li>Monitoring inventory levels and procurement budgets</li><li>Identifying opportunities for cost optimization and operational improvement</li><li>Maintaining accurate supplier records and contract documentation</li></ul>Qualifications<ul><li>Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field</li><li>2-4 years of experience in Facilities Management and/or Procurement</li><li>Solid understanding of procurement processes and facilities operations</li><li>Strong organizational and multitasking skills</li><li>Experience in vendor management and negotiation</li><li>Proficiency in Microsoft Office (especially Excel)</li><li>Fluency in English (written &amp; spoken)</li><li>Analytical and problem-solving mindset</li><li>Results-oriented and detail-focused</li><li>Ability to work well in a team, fast-paced environment and present a professional demeanor</li></ul>Additional Information<ul><li>A great opportunity to contribute to the evolution of the company towards becoming the leading Greek truly omnichannel retailer</li><li>Performance-based competitive bonus scheme</li><li>Private Medical Plan</li><li>Monthly meal card</li><li>Career development and growth opportunities</li><li>Significant discounts on company’s products</li><li>Brand New, modern, and pleasant HQ offices</li></ul>

Facilities & Procurement Specialist

Deree – The American College of Greece is seeking a qualified candidate for the position of Enrollment Data Specialist. The successful candidate will support the efficient and accurate processing of student applications and admissions data, while contributing to the smooth back-office operation of the Greek and International Admissions Offices.Job Responsibilities:<ul><li>Perform accurate and timely data entry and management of applications in Salesforce and Jenzabar, ensuring completeness and consistency of records</li><li>Review application data for errors or missing information and follow up internally when needed</li><li>Support the processing of admissions decisions, including the preparation and issuance of acceptance letters</li><li>Execute campaign activities in Salesforce, including updating lists, sending communications, and tracking responses</li><li>Run and extract standard reports to support Admissions and management needs</li><li>Maintain organized and up-to-date digital records of applicants and supporting documents</li><li>Provide administrative and operational support to both Greek and International Admissions Offices</li><li>Collaborate with the Admissions team to ensure smooth workflow and consistency of information</li><li>Create and manage events in the system (e.g. information sessions, open days), including setup, registration tracking, and maintenance of accurate participant data</li><li>Support Admissions events and related activities through administrative assistance and coordination tasks</li><li>Assist in handling internal requests related to application status and data verification</li><li>Ensure compliance with data accuracy standards and institutional procedures</li><li>Support general office functions when needed</li><li>Execute additional back-office tasks as assigned by the supervisor</li></ul>Required Qualifications:<ul><li>Bachelor’s degree, preferably in Information Technology, Computer Science, Business Administration, or a related field</li><li>Previous experience in data entry, admissions support, or administrative operations will be considered an asset</li><li>Experience with Salesforce, Jenzabar, or similar CRM/SIS platforms is considered a strong advantage</li><li>Very good command of the English language, both written and spoken</li><li>Proficiency in MS Office applications, especially Excel</li></ul>Required Skills:<ul><li>High level of accuracy and attention to detail</li><li>Strong organizational and time management skills</li><li>Ability to manage repetitive tasks with consistency and focus</li><li>Strong problem-solving ability, particularly in identifying data inconsistencies</li><li>Ability to work effectively under pressure during peak periods</li><li>Team-oriented mindset with a willingness to support colleagues</li><li>Clear written and verbal communication skills</li><li>Ability to follow processes and instructions carefully</li></ul>

Enrollment Data Specialist

As an Administration Assistant, you will play a crucial role in supporting our Commerce &amp; Marketing department and ensuring smooth operations and coordination across departments. You will be immersed in a fast-paced, dynamic environment where every day presents new opportunities and challenges. If you thrive in an environment where making a positive impact on people's lives matters, we want to hear from you!What you will focus on<ul><li>Scheduling appointments and coordinating internal and external meetings.</li><li>Ensuring Office smooth operation, including maintenance &amp; supplies.</li><li>Supporting the organization of big events &amp; conferences</li><li>Travel arrangements and accommodations for business trips</li><li>Performing of additional administrative tasks and ad-hoc projects as assigned</li></ul>Who we are looking for<ul><li>Minimum of 3 years experience in a similar role</li><li>Excellent command of English Language, oral &amp; written</li><li>MS suite literate</li><li>BSc in Business administration or any related field is preferred</li></ul>The value you bring<ul><li>Organizational Mastery | Be on top of tasks, performing exceptional organizational and time management skills</li><li>Discretion | Handle sensitive and confidential information with responsibility and integrity</li><li>Authentic Communication | Deliver messages in a clear, compelling and concise manner to a variety of stakeholders&nbsp;</li><li>Stakeholder Engagement | Positively influence internal &amp; external stakeholders.&nbsp;&nbsp;</li><li>Togetherness | Value team’s ideas, uniqueness and safeguard belonging</li><li>Your authentic self!</li></ul>We care for you&nbsp;<ul><li>A buddy to support you during onboarding</li><li>Free lunch meals in our restaurant</li><li>Unlimited access to LinkedIn Learning programs</li><li>Health insurance</li><li>Available parking</li><li>Wellbeing Program</li></ul>

Office Administration Assistant (Fixed Term)

The American College of Greece is seeking a detail-oriented and service-driven Specialist to support the Financial Assistance &amp; Planning Office. The successful candidate will assist students and families throughout the financial assistance process, ensure accurate processing of aid applications, and contribute to the effective delivery of financial aid services across ACG divisions.Key Responsibilities:<ul><li>Process need-based financial assistance requests for ACG units (ALBA, DEREE, and PIERCE) in accordance with institutional policies and committee decisions.</li><li>Manage office correspondence and mass email communications, responding to inquiries and updating student financial records.</li><li>Administer Work Study Program applications and documentation, coordinating with campus offices.</li><li>Advise students and parents on financial assistance options, scholarship maintenance, and related processes.</li><li>Support scholarship award processes and assist with special projects and departmental initiatives.</li><li>Ensure smooth day-to-day office operations and support interdepartmental requests.</li><li>Perform any other duty as assigned by the supervisor.</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Business Administration, Management Information Systems, Accounting &amp; Finance, or a related field.</li><li>3–5 years of relevant professional experience.</li><li>Excellent command of Greek and English (written and spoken).</li><li>Advanced knowledge of MS Excel and strong overall MS Office skills.</li><li>Strong communication, organizational, and multitasking abilities.</li></ul>Preferred Qualifications:<ul><li>Experience working in an academic institution.</li><li>Experience in financial assistance or student financial services.</li><li>Familiarity with ERP systems (preferably Navision) and student information systems (preferably Jenzabar).</li></ul>Required Skills:<ul><li>Strong interpersonal and customer-service orientation.</li><li>Attention to detail and commitment to accuracy.</li><li>Ability to prioritize and work effectively under pressure.</li><li>Team-oriented approach and ability to collaborate across departments.</li><li>Integrity, accountability, and respect for a diverse academic community.</li></ul>Other Requirements:<ul><li>Availability to work occasional weekends during peak periods.</li><li>Flexibility to adjust working hours during high-demand periods (late August–early September).</li></ul>

Job Ads Maintenance Manager Greece, Secretarial Support

facilities & procurement specialist

Funky Buddha

enrollment data specialist

The American College of Greece

office administration assistant (fixed term)

ΑΒ Βασιλόπουλος

specialist – financial assistance & planning office (maternity cover)

The American College of Greece

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