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As an Administration Assistant, you will play a crucial role in supporting our Commerce &amp; Marketing department and ensuring smooth operations and coordination across departments. You will be immersed in a fast-paced, dynamic environment where every day presents new opportunities and challenges. If you thrive in an environment where making a positive impact on people's lives matters, we want to hear from you!What you will focus on<ul><li>Scheduling appointments and coordinating internal and external meetings.</li><li>Ensuring Office smooth operation, including maintenance &amp; supplies.</li><li>Supporting the organization of big events &amp; conferences</li><li>Travel arrangements and accommodations for business trips</li><li>Performing of additional administrative tasks and ad-hoc projects as assigned</li></ul>Who we are looking for<ul><li>Minimum of 3 years experience in a similar role</li><li>Excellent command of English Language, oral &amp; written</li><li>MS suite literate</li><li>BSc in Business administration or any related field is preferred</li></ul>The value you bring<ul><li>Organizational Mastery | Be on top of tasks, performing exceptional organizational and time management skills</li><li>Discretion | Handle sensitive and confidential information with responsibility and integrity</li><li>Authentic Communication | Deliver messages in a clear, compelling and concise manner to a variety of stakeholders&nbsp;</li><li>Stakeholder Engagement | Positively influence internal &amp; external stakeholders.&nbsp;&nbsp;</li><li>Togetherness | Value team’s ideas, uniqueness and safeguard belonging</li><li>Your authentic self!</li></ul>We care for you&nbsp;<ul><li>A buddy to support you during onboarding</li><li>Free lunch meals in our restaurant</li><li>Unlimited access to LinkedIn Learning programs</li><li>Health insurance</li><li>Available parking</li><li>Wellbeing Program</li></ul>

Office Administration Assistant (Fixed Term)

The American College of Greece is seeking a highly organized and qualified Administrative Assistant to join the Business Affairs Office. The successful candidate will provide administrative and operational support to the Business Affairs Office, contributing to the efficient day-to-day functioning of the department.Job Responsibilities:<ul><li>Coordinate and follow through on travel arrangements and bookings for College-related travel</li><li>Gather, review, and process documentation required for credit card payment procedures</li><li>Maintain, organize, and continuously update the department’s digital filing systems and records</li><li>Assist with financial and administrative documentation, reporting, and recordkeeping as needed</li><li>Liaise and collaborate effectively with internal departments and external partners to support daily operations</li><li>Contribute to the improvement and streamlining of administrative processes and workflows</li><li>Complete special projects and perform additional duties as assigned by the supervisor</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Business Administration, Accounting, Economics, Finance, or a related field</li><li>Master’s degree will be considered an asset</li><li>Excellent command of the English language, both written and spoken</li><li>Proficiency in MS Office applications, especially Excel</li><li>Previous experience in an accounting, finance, or administrative support role will be considered a plus</li></ul>Required Skills:<ul><li>Strong organizational and time management skills</li><li>Attention to detail and accuracy in handling documentation and records</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Strong communication and interpersonal skills</li><li>Problem-solving mindset and willingness to take initiative</li><li>Ability to work both independently and collaboratively within a team</li><li>Professionalism, discretion, and reliability</li><li>Adaptability and flexibility in a dynamic work environment</li></ul>

Administrative Assistant, Business Affairs Office (Maternity Cover)

Deree – The American College of Greece is seeking a qualified candidate for the position of Enrollment Data Specialist. The successful candidate will support the efficient and accurate processing of student applications and admissions data, while contributing to the smooth back-office operation of the Greek and International Admissions Offices.Job Responsibilities:<ul><li>Perform accurate and timely data entry and management of applications in Salesforce and Jenzabar, ensuring completeness and consistency of records</li><li>Review application data for errors or missing information and follow up internally when needed</li><li>Support the processing of admissions decisions, including the preparation and issuance of acceptance letters</li><li>Execute campaign activities in Salesforce, including updating lists, sending communications, and tracking responses</li><li>Run and extract standard reports to support Admissions and management needs</li><li>Maintain organized and up-to-date digital records of applicants and supporting documents</li><li>Provide administrative and operational support to both Greek and International Admissions Offices</li><li>Collaborate with the Admissions team to ensure smooth workflow and consistency of information</li><li>Create and manage events in the system (e.g. information sessions, open days), including setup, registration tracking, and maintenance of accurate participant data</li><li>Support Admissions events and related activities through administrative assistance and coordination tasks</li><li>Assist in handling internal requests related to application status and data verification</li><li>Ensure compliance with data accuracy standards and institutional procedures</li><li>Support general office functions when needed</li><li>Execute additional back-office tasks as assigned by the supervisor</li></ul>Required Qualifications:<ul><li>Bachelor’s degree, preferably in Information Technology, Computer Science, Business Administration, or a related field</li><li>Previous experience in data entry, admissions support, or administrative operations will be considered an asset</li><li>Experience with Salesforce, Jenzabar, or similar CRM/SIS platforms is considered a strong advantage</li><li>Very good command of the English language, both written and spoken</li><li>Proficiency in MS Office applications, especially Excel</li></ul>Required Skills:<ul><li>High level of accuracy and attention to detail</li><li>Strong organizational and time management skills</li><li>Ability to manage repetitive tasks with consistency and focus</li><li>Strong problem-solving ability, particularly in identifying data inconsistencies</li><li>Ability to work effectively under pressure during peak periods</li><li>Team-oriented mindset with a willingness to support colleagues</li><li>Clear written and verbal communication skills</li><li>Ability to follow processes and instructions carefully</li></ul>

Enrollment Data Specialist

The American College of Greece is seeking a detail-oriented and service-driven Specialist to support the Financial Assistance &amp; Planning Office. The successful candidate will assist students and families throughout the financial assistance process, ensure accurate processing of aid applications, and contribute to the effective delivery of financial aid services across ACG divisions.Key Responsibilities:<ul><li>Process need-based financial assistance requests for ACG units (ALBA, DEREE, and PIERCE) in accordance with institutional policies and committee decisions.</li><li>Manage office correspondence and mass email communications, responding to inquiries and updating student financial records.</li><li>Administer Work Study Program applications and documentation, coordinating with campus offices.</li><li>Advise students and parents on financial assistance options, scholarship maintenance, and related processes.</li><li>Support scholarship award processes and assist with special projects and departmental initiatives.</li><li>Ensure smooth day-to-day office operations and support interdepartmental requests.</li><li>Perform any other duty as assigned by the supervisor.</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Business Administration, Management Information Systems, Accounting &amp; Finance, or a related field.</li><li>3–5 years of relevant professional experience.</li><li>Excellent command of Greek and English (written and spoken).</li><li>Advanced knowledge of MS Excel and strong overall MS Office skills.</li><li>Strong communication, organizational, and multitasking abilities.</li></ul>Preferred Qualifications:<ul><li>Experience working in an academic institution.</li><li>Experience in financial assistance or student financial services.</li><li>Familiarity with ERP systems (preferably Navision) and student information systems (preferably Jenzabar).</li></ul>Required Skills:<ul><li>Strong interpersonal and customer-service orientation.</li><li>Attention to detail and commitment to accuracy.</li><li>Ability to prioritize and work effectively under pressure.</li><li>Team-oriented approach and ability to collaborate across departments.</li><li>Integrity, accountability, and respect for a diverse academic community.</li></ul>Other Requirements:<ul><li>Availability to work occasional weekends during peak periods.</li><li>Flexibility to adjust working hours during high-demand periods (late August–early September).</li></ul>

Specialist – Financial Assistance & Planning office (Maternity Cover)

Join Allwyn's Technology &amp; Digital Team as an Administrative Assistant! In this role, you'll be the organizational backbone, helping to keep the operations of the department running smoothly and efficiently!&nbsp;What your day to day will include:&nbsp;• &nbsp; &nbsp;Managing calendars and coordinating meetings with internal teams and external stakeholders • &nbsp; &nbsp;Handling correspondence with external partners and vendors as directed by the Chief Officer • &nbsp; &nbsp;Providing daily administrative support, including expenses, travel, supplies, filing, and call handling • &nbsp; &nbsp;Maintaining and updating team archives, records, contracts, and documentation • &nbsp; &nbsp;Supporting the preparation of standard and ad‑hoc reports and presentations • &nbsp; &nbsp;Administering and registering team activities in internal systems (e.g. SAP, Salesforce) • &nbsp; &nbsp;Participating in meetings when required, taking minutes, and distributing them • &nbsp; &nbsp;Undertaking additional support tasks as requested to ensure efficient team operations&nbsp;What you’ll bring:&nbsp;• &nbsp; &nbsp;BSc in Business Administration or any other relevant field • &nbsp; &nbsp;1+ years of similar working experience in administrative roles • &nbsp; &nbsp;Familiarity with office support roles • &nbsp; &nbsp;Good knowledge of team processes and procedures • &nbsp; &nbsp;Good presentations skills • &nbsp; &nbsp;Ability to work effectively under pressure • &nbsp; &nbsp;Attention to detail and ability to multitask in a fast-paced environment • &nbsp; &nbsp;Fluency in Greek and English languages • &nbsp; &nbsp;Proficient use of MS Office (Word, Excel, PowerPoint)&nbsp;What’s&nbsp;in it for you?&nbsp;🚀 An award-winning working environment &nbsp;💸 Competitive salary package and bonus scheme &nbsp;🩺&nbsp;Health insurance coverage, Pension Plan and Annual Health Checkup &nbsp;💻&nbsp;Hybrid working model &nbsp;🏢 State of the art facilities including gym&nbsp;&amp;&nbsp;restaurant&nbsp;🎓 Continuous learning powered by Allwyn Academy &nbsp;💼 Internal career opportunities &nbsp;👪&nbsp;Family Support incl. daycare&nbsp;voucher&nbsp;and assisted reproduction&nbsp;voucher&nbsp;🌱 Volunteering program, including 2 extra days off to give back&nbsp;💪 Well-Being Program incl. sports teams, nutritionist &amp; psychologist services, Employee Assistance line and more&nbsp;🗓️ Allwyn Day - one extra day off&nbsp;&nbsp;🍴 Monthly food allowance&nbsp;&nbsp;🚌&nbsp;Shuttle service for easy commute to our offices&nbsp;🛍️ Exclusive employee discounts across a range of partners ️&nbsp;

Job Ads Flight Operations Officer Greece, Secretarial Support

office administration assistant (fixed term)

ΑΒ Βασιλόπουλος

administrative assistant, business affairs office (maternity cover)

The American College of Greece

enrollment data specialist

The American College of Greece

specialist – financial assistance & planning office (maternity cover)

The American College of Greece

administrative assistant (1 year fixed- term contract) (3943)

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