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Πωλήσεις / Marketing / Εμπόριο Λιανικής

Αισθητική / Κομμωτήριο

Φροντίδα Ενήλικων / Παιδιών

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Επαγγέλματα Υγείας

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Ανθρώπινο Δυναμικό / HR

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Άλλο

Διοίκηση Επιχειρήσεων

Δημοσιογραφία / ΜΜΕ

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Κέντρο Εξυπηρέτησης / Call Center

Φροντίδα Κτιρίων / Σπιτιών

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Intellectica is seeking a skilled&nbsp;Receptionist&nbsp;to join a modern dental clinic specializing in advanced technologies and innovative techniques. Based in Athens, Greece the selected candidate will be the first point of contact for patients and visitors, ensuring a smooth and positive experience while supporting the clinic’s daily operations.Key activities and responsibilities of this role include:<ul><li>Greeting patients and visitors with professionalism and warmth, ensuring a seamless check-in process</li><li>Handling internal phone calls, messages, and coordination among team members</li><li>Assisting in scheduling, rescheduling, and confirming patient appointments</li><li>Preparing and managing patient prescriptions as instructed by the dental team</li><li>Maintaining the cleanliness and organization of the reception area and waiting room, creating a welcoming atmosphere</li><li>Addressing patient concerns with empathy and professionalism, escalating issues to the appropriate personnel when necessary</li><li>Supporting clerical duties such as documentation, updating patient records, and other related activities</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Previous experience in secretarial and/or administrative support</li><li>Familiarity with CRM tools is highly desirable</li><li>Proficiency in MS Office Suite</li><li>Willingness to work in a&nbsp;rotational&nbsp;schedule</li><li>Fluent in Greek and English</li></ul>Core competencies of a successful candidate:<ul><li>Strong interpersonal and communication skills, with a friendly and approachable demeanour</li><li>Excellent organizational and multitasking abilities.</li><li>Problem-solving skills with the ability to handle complaints calmly and professionally</li><li>Attention to detail and a proactive mindset</li><li>High level of discretion and professionalism</li></ul>

Receptionist int-0320

Intellectica is recruiting on behalf of its client, a dynamic and publicly listed group of companies operating at the forefront of the high-tech sector. With a presence in global markets and a portfolio that spans cutting-edge innovation and strategic investments, the group is known for its bold vision, high-impact leadership, and a culture of excellence. To support the President in driving cross-company alignment and high-level strategic execution, we are seeking an experienced and business-savvy&nbsp;Project Manager to the President. This pivotal role serves as the President’s right hand — acting as both strategic advisor and operational integrator. The successful candidate will be deeply embedded in the leadership structure, attending key meetings, coordinating across internal and external stakeholders, and ensuring the President’s priorities are executed with precision and foresight.Key activities and responsibilities of this role include:<ul><li>Acting as a strategic thought partner to the President, providing input on business decisions, priorities, and company-wide initiatives</li><li>Serving as a primary liaison for the President among internal teams and external stakeholders, ensuring exceptional service and strong professional relationships</li><li>Participating in and preparing for all high-level meetings, tracking outcomes, and ensuring follow-through on action items</li><li>Preparing impactful presentations and briefing materials for board meetings, investor sessions, and executive communications</li><li>Managing the President’s agenda, optimizing time allocation and aligning meetings to strategic priorities</li><li>Drafting, proofreading, and managing high-level internal and external communications, including speeches and strategic documents</li><li>Leading or supporting cross-functional projects that require executive oversight or inter-company collaboration</li><li>Handling sensitive and confidential information, including budgets and expenses for executive and office-related expenditures, with discretion and professionalism</li><li>Identifying opportunities for operational efficiency, improved communication, and strategic alignment across the group</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in International Affairs, Business Administration, or a related field; an MBA or similar advanced degree is a strong plus</li><li>5-7 years of professional experience in executive assistance, business consulting, or junior executive advisory</li><li>Proven experience working closely with senior executives in fast-paced, high-complexity environments</li><li>Advanced presentation development and delivery skills, with demonstrated experience creating high-impact executive presentations</li><li>Tech-savvy and comfortable managing digital tools</li><li>Familiarity with project management tools is considered a plus</li><li>Proficiency in the MS Office Suite</li><li>Fluency in Greek and English (written and verbal)</li><li>Willingness to travel as needed</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Exceptional communication, interpersonal and presentation skills</li><li>Flexible and adaptable, with a proactive attitude, capable of multitasking and prioritizing effectively</li><li>Strong organizational and planning skills, exhibiting high levels of reliability</li><li>High integrity standards, being able to appropriately handle sensitive and confidential information</li><li>Strategic thinker with strong business acumen</li><li>Proactive and solution-oriented</li><li>Excellent stakeholder management skills</li><li>Composed and adaptable under pressure</li></ul>

PM to the President int-0315

Intellectica is recruiting a highly organized and proactive&nbsp;Administrative&nbsp;Assistant&nbsp;on behalf of a leading provider of integrated water and wastewater treatment solutions. Based in Kifisia, Greece, the successful candidate will report to the Managing Director and the successful candidate will provide essential administrative support and ensure the smooth operation of the office.Key activities and responsibilities of this role include:<ul><li>Managing the administrative functions of the company’s back office to ensure smooth operations</li><li>Welcoming and registering guests, handling phone calls, and receiving company deliveries</li><li>Managing the company’s telephone center and ensuring timely forwarding of messages</li><li>Handling printed and electronic documents, as well as managing and distributing physical and digital correspondence</li><li>Acting as a liaison between team members to ensure timely and accurate exchange of information</li><li>Any other task that may be required from time-to-time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>A Bachelors’ Degree</li><li>At least 1 year of experience in a similar administrative role</li><li>Excellent knowledge of Microsoft Office suite (Word, Excel, and PowerPoint)</li><li>Fluency in Greek and proficiency in English</li><li>Driving’s license</li></ul>Core competencies of a successful candidate:<ul><li>Excellent communication and interpersonal skills; personable and engaging</li><li>Strong organizational skills with the ability to prioritize tasks effectively to meet deadlines and achieve objectives</li><li>A genuine multi-tasker with the ability to work well under pressure, as well as independently</li><li>Excellent collaboration skills to cooperate effectively with teams members</li></ul>

Administrative Assistant int-0308

Intellectica is seeking a highly organized and efficient Personal Assistant to support the Oral and Maxillofacial Surgeon/Managing Director of a modern dental clinic specializing in advanced technologies and innovative techniques. Based in Athens, Greece, the successful candidate will play a key role in managing the surgeon’s daily activities and ensuring the smooth operation of the clinic’s processes.Key activities and responsibilities of this role include:<ul><li>Coordinating and managing appointments, surgeries, meetings, and professional engagements to optimize the Managing Director’s time</li><li>Attending meetings alongside the Managing Director, preparing agendas, taking detailed minutes, and ensuring follow-up on action items</li><li>Taking thorough notes during patient consultations to document key details, treatment plans, and follow-up actions</li><li>Managing emails, phone calls, and other communications on behalf of the Managing Director</li><li>Maintaining and updating patient and clinic records using the clinic’s CRM system to ensure accuracy and compliance</li><li>Serving as the first point of contact for internal and external stakeholders, providing a professional and welcoming impression</li><li>Tracking priorities, setting reminders for upcoming tasks, and ensuring deadlines are consistently met</li><li>Handling sensitive and confidential information with discretion and professionalism</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree or equivalent experience in administration, healthcare management, or a related field</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Proficiency with&nbsp;CRM systems&nbsp;and office software</li><li>Fluent in Greek and English</li></ul>Core competencies of a successful candidate:<ul><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time management abilities with attention to detail</li><li>Proactive, adaptable, and capable of handling multiple tasks</li><li>Discretion and ability to maintain confidentiality</li></ul>

Personal Assistant int-0248

You are responsible for <ul><li>Act as the trusted point of contact between senior executives, internal teams, and external partners</li><li>Manage complex and dynamic calendars, prioritize meetings, and coordinate executive-level travel itineraries</li><li>Prepare high-impact presentations, business reports, and confidential correspondence</li><li>Organize strategic meetings, board sessions, and leadership off-sites with attention to detail and protocol</li><li>Monitor, track, and follow up on projects and initiatives to ensure timely execution</li><li>Maintain absolute confidentiality of sensitive business information</li><li>Liaise across multiple time zones and cultures to support global business priorities</li></ul>Your Education &amp; Qualifications are <ul><li>Bachelor’s Degree in Business Administration, Communications, or related field</li><li>5 years approx. of experience supporting C-suite or senior executives, ideally within a multinational environment</li><li>Impeccable English communication skills; additional languages are a plus</li><li>Mastery of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with CRM/ERP systems is desirable</li></ul>You are a professional with <ul><li>Strong business acumen, discretion, and the ability to anticipate needs in a fast-paced environment</li><li>High emotional intelligence, cultural sensitivity, and a commitment to excellence</li></ul>The company offers <ul><li>A highly competitive salary</li><li>A comprehensive relocation package for candidates required to relocate</li><li>Extra benefits according to company’s Compensation and Benefits policy</li><li>Exposure to a high-performing, international leadership team</li><li>Opportunities for professional development and cross-functional collaboration</li><li>A dynamic, inclusive, and forward-thinking corporate culture</li></ul>

Executive Administrative Assistant

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receptionist int-0320

Intellectica

pm to the president int-0315

Intellectica

administrative assistant int-0308

Intellectica

personal assistant int-0248

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