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Aoristou

Orismenou

FullTime

OnSite

Hybrid

As a Receptionist and, you will provide professional administration services to the Athens office and its visitors. You will support the facilities and administration team to ensure that the office is maintained safely, providing a pleasant working environment as well as supporting team administration requirements in an accurate and timely manner.Key responsibilitiesFront of House, Communication &amp; Employee/Visitor Support<ul><li>Ensure the smooth running of daily office operations to support overall employee efficiency</li><li>Act as the first point of contact for internal and external communication, including phone calls, emails, and general enquiries</li><li>Facilitate clear and professional communication between internal teams and external stakeholders</li><li>Provide a high standard of service to visitors and employees, responding to requests and needs promptly and professionally</li><li>Welcome, register, and escort visitors, ensuring a professional and seamless front-of-house experience</li><li>Manage meeting room bookings, ensuring rooms are appropriately prepared, scheduled, and turned over efficiently</li><li>Support meetings and office events through coordination, setup, and logistical assistance</li><li>Prepare meeting agendas and take minutes when required</li><li>Handle sensitive and confidential information with discretion, ensuring compliance with privacy and security policies</li><li>Adapt to changing priorities while ensuring deadlines and service standards are consistently met</li></ul>Office Administration &amp; Operational Support<ul><li>Provide comprehensive administrative support across departments, assisting with day-to-day operational requirements</li><li>Maintain accurate and well-organised physical and digital filing systems, ensuring accessibility and data integrity</li><li>Support efficient management of office resources, including supplies, equipment, and workspace utilisation</li><li>Coordinate procurement of office supplies and services, ensuring timely delivery and cost efficiency</li><li>Process invoices and payment requests in accordance with internal procedures</li><li>Assist with budget tracking and monitoring of office-related expenditure</li><li>Support onboarding of new employees, including workspace preparation, system access coordination, and induction support</li><li>Assist in planning and coordinating office events, meetings, and conferences, including logistics and scheduling</li></ul>Facilities, Security &amp; Workplace Support<ul><li>Support facilities management activities, including maintenance coordination, office upkeep, and service resolution</li><li>Liaise with cleaning and facilities teams to ensure a safe, clean, and professional working environment</li><li>Manage access control systems, including issuing security access cards, monitoring visitor entry, and maintaining accurate logs</li><li>Escort technicians and contractors on-site and support maintenance or repair works as required</li><li>Proactively identify and address facilities-related issues to ensure smooth office operations</li><li>Ensure meeting rooms, kitchens, and shared spaces are consistently maintained to a high standard</li></ul>Required qualifications<ul><li>Minimum 1 year experience in Reception or Facilities department</li><li>Previous experience in customer service and dealing with VIP/high-profile guests is essential</li><li>Fluent in Greek and English (native or professional level in both languages)</li><li>Proficient in Microsoft Outlook, Excel, and Word (intermediate/sufficient level)</li></ul>Attributes for success<ul><li>Teamwork Skills: Team-oriented with the ability to work independently</li><li>Effective Communication​: Strong verbal and written communication skills</li><li>Customer Focus: Thrives in customer-facing environments and consistently delivers excellent service</li></ul>

Receptionist

Enearth, a subsidiary of Energean, is seeking a Receptionist to manage front desk operations and provide administrative support to the office.&nbsp;The role is responsible for ensuring a professional and welcoming environment for visitors, while supporting day-to-day administrative activities and contributing to the smooth running of the office.&nbsp;This is an excellent opportunity for a well-organized and service-oriented professional to join a dynamic and growing organization.&nbsp;Key Accountabilities&nbsp;<ul><li>Greet and welcome visitors, ensuring a professional and positive first impression</li><li>Answer, screen, and forward incoming calls, providing accurate information via phone and email</li><li>Manage incoming and outgoing mail, courier services, and deliveries</li><li>Prepare and maintain meeting and training rooms as required</li><li>Ensure front office areas are tidy, organized, and fully stocked</li><li>Order office supplies, monitor inventory, and maintain records of expenses</li><li>Provide general administrative and clerical support (filing, photocopying, scanning, etc.)</li><li>Provide ad hoc administrative support to executives, as required</li><li>Support the coordination of meetings and internal events, when needed</li></ul>&nbsp;Qualifications &amp; Experience&nbsp;<ul><li>2+ years of experience in a receptionist, administrative, or similar role</li><li>Bachelor’s degree in business administration or a related field will be considered an asset</li><li>Excellent command of English (written and spoken)</li><li>Proficiency in Microsoft Office Suite</li><li>Familiarity with office equipment (e.g. telephone systems, printers)</li></ul>&nbsp;Skills &amp; Competencies&nbsp;<ul><li>Professional attitude and appearance</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and prioritize effectively</li><li>Customer service-oriented mindset</li><li>Ability to work under pressure and meet deadlines</li><li>Reliable, proactive, and detail-oriented</li></ul>&nbsp;What We Offer&nbsp;<ul><li>Competitive compensation and benefits package</li><li>A professional and supportive working environment</li><li>Opportunities for development within a growing organization</li></ul>

Autohellas is seeking for a Leasing Administrator to join its strong team!Core Responsibilities<ul><li>Effectively communicate with staff in other departments and with external contacts.</li><li>Performing administrative tasks quickly and accurately including:</li></ul><ol><li>Completing and sending contracts &amp; annexes</li><li>Coordinating cars’ deliveries and orders</li><li>Communication with Dealers daily</li><li>Management of buyback agreements</li><li>Issuance of green cards</li></ol><ul><li>Organizing and storing paperwork, documents and computer-based information.</li></ul>Requirements<ul><li>Holder of a Bachelor’s degree</li><li>Minimum 3 years of experience in a commercial environment and administrative role</li><li>Excellent written and verbal communication in Greek and English</li><li>Proficiency in Microsoft Office</li><li>Customer service oriented</li><li>Good time management and organizational skills</li><li>Ability to work in a fast-paced environment with a variety of tasks</li></ul>What we Offer<ul><li>Competitive remuneration &amp; benefits package</li><li>Dynamic &amp; fast paced working environment</li><li>Continuous learning &amp; development opportunities</li></ul>

Leasing Administrator

The American College of Greece is seeking a detail-oriented and service-driven Specialist to support the Financial Assistance &amp; Planning Office. The successful candidate will assist students and families throughout the financial assistance process, ensure accurate processing of aid applications, and contribute to the effective delivery of financial aid services across ACG divisions.Key Responsibilities:<ul><li>Process need-based financial assistance requests for ACG units (ALBA, DEREE, and PIERCE) in accordance with institutional policies and committee decisions.</li><li>Manage office correspondence and mass email communications, responding to inquiries and updating student financial records.</li><li>Administer Work Study Program applications and documentation, coordinating with campus offices.</li><li>Advise students and parents on financial assistance options, scholarship maintenance, and related processes.</li><li>Support scholarship award processes and assist with special projects and departmental initiatives.</li><li>Ensure smooth day-to-day office operations and support interdepartmental requests.</li><li>Perform any other duty as assigned by the supervisor.</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Business Administration, Management Information Systems, Accounting &amp; Finance, or a related field.</li><li>3–5 years of relevant professional experience.</li><li>Excellent command of Greek and English (written and spoken).</li><li>Advanced knowledge of MS Excel and strong overall MS Office skills.</li><li>Strong communication, organizational, and multitasking abilities.</li></ul>Preferred Qualifications:<ul><li>Experience working in an academic institution.</li><li>Experience in financial assistance or student financial services.</li><li>Familiarity with ERP systems (preferably Navision) and student information systems (preferably Jenzabar).</li></ul>Required Skills:<ul><li>Strong interpersonal and customer-service orientation.</li><li>Attention to detail and commitment to accuracy.</li><li>Ability to prioritize and work effectively under pressure.</li><li>Team-oriented approach and ability to collaborate across departments.</li><li>Integrity, accountability, and respect for a diverse academic community.</li></ul>Other Requirements:<ul><li>Availability to work occasional weekends during peak periods.</li><li>Flexibility to adjust working hours during high-demand periods (late August–early September).</li></ul>

Specialist – Financial Assistance & Planning office (Maternity Cover)

Autohellas is seeking for a Administrative Assistant &nbsp;to join our strong&nbsp;Leasing&nbsp;team!Core Responsibilities<ul><li>Effectively communicate with staff in other departments and with external contacts.</li><li>Performing administrative tasks quickly and accurately including:</li></ul><ol><li>Completing and sending contracts &amp; annexes</li><li>Coordinating cars’ deliveries and orders</li><li>Communication with Dealers daily</li><li>Management of buyback agreements</li><li>Issuance of green cards</li></ol><ul><li>Organizing and storing paperwork, documents and computer-based information.</li></ul>Requirements<ul><li>Holder of a Bachelor’s degree</li><li>Minimum 3 years of experience in a commercial environment and administrative role</li><li>Excellent written and verbal communication in Greek and English</li><li>Proficiency in Microsoft Office</li><li>Customer service oriented</li><li>Good time management and organizational skills</li><li>Ability to work in a fast-paced environment with a variety of tasks</li></ul>What we Offer💰 Competitive salary &amp; benefits package🛍️ Access to our exclusive corporate portal with special discounts just for our Group people🛡️ Private health insurance for peace of mind📈 Pension plan (depending on role/level) – planning ahead made easier🏃‍♀️ On-site gym &amp; Pilates classes at our HQ – your wellness matters!🍝🍔 In-house restaurant with themed Pasta &amp; Burger days – yes, we take lunch seriously!🏓Corporate ping-pong and football tournaments🚀 A vibrant, fast-paced environment with ongoing learning &amp; growth opportunities✨ If you're an energetic multitasker who thrives in a supportive and organized workspace, we’d love to meet you!📩 Apply now and become part of our journey.

Administrative Assistant - Leasing

We are looking for an&nbsp;Administrative Assistant&nbsp;to join our dynamic Team!Responsibilities<ul><li>Welcoming, hosting, and managing visitors</li><li>Handling and servicing the telephone center and correspondence</li><li>Organizing and supporting meetings at the company’s offices</li><li>Filing and general secretarial support duties</li><li>Responsible for regular maintenance of office equipment and ordering consumables and stationery</li><li>Typing and filing emails, reports, and other corporate documents</li></ul>Required Qualifications<ul><li>At least one year of experience in a similar position</li><li>Good command of English (both written and spoken)</li><li>Proficient computer skills and good knowledge of MS Office (Word, Excel)</li><li>Excellent communication skills</li><li>Strong organizational abilities</li></ul>What we Offer<ul><li>Competitive remuneration &amp; benefits package</li><li>Dynamic &amp; fast paced working environment</li><li>Continuous learning &amp; development opportunities</li></ul>

Administrative Assistant

Your skills<ul><li>C1 English</li><li>C2 local language</li><li>MS Office knowledge</li><li>Highly service-oriented</li><li>Professional appearance and polite manner</li><li>Strong communication skills while easily inspiring others with your positive nature.</li></ul>Your tasks<ul><li>Manage the front desk, including the switchboard, visitor reception, and administrative tasks</li><li>Handle incoming/outgoing mail, courier shipments, and supply orders with invoice control</li><li>Answer, screen, and direct calls while assisting colleagues and guests</li><li>Oversee office security, monitor access, and issue visitor badges</li></ul>

Front Desk Assistant (6 hours Part time)

We are looking for a&nbsp;Receptionist&nbsp;to join our dynamic Team!Responsibilities<ul><li>Welcoming, hosting, and managing visitors</li><li>Handling and servicing the telephone center and correspondence</li><li>Organizing and supporting meetings at the company’s offices</li><li>Filing and general secretarial support duties</li><li>Responsible for regular maintenance of office equipment and ordering consumables and stationery</li><li>Typing and filing emails, reports, and other corporate documents</li></ul>Required Qualifications<ul><li>At least one year of experience in a similar position</li><li>Good command of English (both written and spoken)</li><li>Proficient computer skills and good knowledge of MS Office (Word, Excel)</li><li>Excellent communication skills</li><li>Strong organizational abilities</li></ul>What You’ll Get:💰 Competitive salary &amp; benefits package 🏃‍♀️ On-site gym &amp; Pilates classes at our HQ – your wellness matters! 🍝🍔 In-house restaurant with themed Pasta &amp; Burger days – yes, we take lunch seriously! 🛍️ Access to our exclusive corporate portal with special discounts just for our Group people 🛡️ Private health insurance for peace of mind 📈 Pension plan (depending on role/level) – planning ahead made easier🏓Corporate ping-pong and football tournaments 🚀 A vibrant, fast-paced environment with ongoing learning &amp; growth opportunities✨ If you're an energetic multitasker who thrives in a supportive and organized workspace, we’d love to meet you!📩 Apply now and become part of our journey.

Deree – The American College of Greece is seeking a qualified candidate for the position of Faculty Assistant. The Faculty Assistant reports to the School Deans and provides administrative and operational support to Faculty Administrators (Department Heads, Program and Area Coordinators) and the respective Dean’s Office, ensuring the smooth daily operation of academic departments, programs, and areas within the undergraduate schools.Main Responsibilities:<ul><li>Provide administrative support to Faculty Administrators and the Dean’s Office</li><li>Assist with matters related to faculty needs to ensure proper course operation according to college requirements</li><li>Provide administrative support for departmental and school committees</li><li>Support communication with internal and external stakeholders</li><li>Assist departments/programs with validation-related matters and events</li><li>Assist with the collection and organization of departmental information</li><li>Support the organization of departmental events, student registration processes, and graduation-related activities</li><li>Liaise with Technical Services and IRM to arrange equipment and technological support</li><li>Update department/program websites and social media content as needed</li><li>Perform any other duty as assigned by the supervisor</li></ul>Exam Office Support Responsibilities:<ul><li>Follow and implement established exam invigilation procedures and instructions</li><li>Photocopy and scan examination papers while maintaining a detailed record of all materials</li><li>Ensure the secure storage of examination papers in locked cabinets within the Exam Office</li><li>Collect and submit student scripts to the Exam Office for secure storage until the Board of Examiners meetings</li><li>Support preparation processes related to the Board of Examiners meetings</li></ul>Required Qualifications:<ul><li>Bachelor’s degree required</li><li>Related administrative experience is highly desirable</li><li>Excellent command of the English language (oral and written)</li><li>Proficiency in MS Office applications (Word, Excel, PowerPoint)</li></ul>Required Skills and Competencies:<ul><li>Excellent communication and interpersonal skills</li><li>Accuracy and attention to detail in completing tasks in a timely manner</li><li>Ability to prioritize and manage multiple tasks in a fast-paced environment</li><li>General knowledge of university curricula, academic policies, and procedures is desirable</li><li>Ability to handle confidential information with discretion</li></ul>

Job Ads Customer Service Manager Central Greece, Secretarial Support

receptionist

Trafigura

receptionist

Energean

leasing administrator

Autohellas Group

specialist – financial assistance & planning office (maternity cover)

The American College of Greece

administrative assistant - leasing

Autohellas Group

administrative assistant

Autohellas Group

front desk assistant (6 hours part time)

Hemmersbach

receptionist

Autohellas Group

faculty assistant

The American College of Greece

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