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The American College of Greece is seeking a Specialist – Support Services to join the International Student Services Office. The successful candidate will support international and study abroad students throughout their pre-arrival, transition, and on-campus experience, contributing to their smooth adjustment and overall engagement with college life.Job Responsibilities:<ul><li>Provide pre-arrival support to all international and study abroad students by answering emails received and managing all necessary pre-arrival forms.</li><li>Support the International Student Services Office through advanced administrative and operational functions related to student support, internal operations, and promotional material development.</li><li>Assist international and study abroad students with international program services and activities.</li><li>Contribute to the organization and implementation of events and excursions for international and study abroad students.</li><li>Develop, manage, and update social media platforms for the International Student Services Office to promote college life, events, and student engagement initiatives.</li><li>Maintain contact with all international and study abroad students, supporting their integration and adjustment to college life throughout their stay.</li><li>Assist with the administration and coordination of student satisfaction surveys for residential students at the beginning and end of each semester/session.</li><li>Perform any other duty as assigned by the supervisor.</li></ul>Required Qualifications:<ul><li>Bachelor Degree</li><li>1-2 years’ work experience in counselling/advising, sales or customer care positions</li><li>Excellent oral and written communication skills in Greek &amp; English</li><li>Strong computer literacy (Word, Excel, Power Point etc.)</li></ul>Required Skills:<ul><li>Strong customer-service orientation and student-centered approach</li><li>Effective Interpersonal and communication Skills</li><li>Attention to detail</li><li>Discretion and confidentiality of sensitive information</li><li>Team Work</li><li>Excellent organizational skills with the ability to multitask and prioritize effectively</li><li>Strong time management skills</li><li>Demonstrated ability to work effectively in culturally and ethnically diverse environments.</li></ul>Other requirements:<ul><li>Flexibility in work schedule to support departmental needs as required.</li></ul>

Specialist – Support Services, International Student Services

The American College of Greece is seeking a Specialist – International and Immigration Services to provide administrative and student-facing support to the International Student Services Office. The successful candidate will play a key role in supporting international and study abroad students throughout the visa, residence permit, and integration process, contributing to a positive and inclusive student experience.Job Responsibilities:<ul><li>Provide administrative support to the International Student Services Office in all matters related to visas, residence permits, back-office operations, and student communication, ensuring timely and accurate service.</li><li>Communicate with international students prior to their arrival in Greece and prepare visa support letters.</li><li>Support degree-seeking international students through one-on-one meetings, presentations, and email communication to ensure full and timely understanding of visa and residence permit processes.</li><li>Coordinate with the Business Affairs Office for the preparation of documents required for residence permits (e.g., tax number, health insurance).</li><li>Follow up with students during the residence permit process regarding pending documentation, biometric appointments, and related requirements.</li><li>Provide support to international and study abroad students in relation to international program services, activities, and excursions, ensuring their full participation and smooth integration into the ACG community.</li><li>Participate in events and excursions organized for international and study abroad students.</li><li>Perform all other tasks assigned by the supervisor.</li></ul>Required Qualifications:<ul><li>Bachelor’s Degree</li><li>1–2 years of professional experience in sales, customer care, or student-facing roles.</li><li>Excellent written and verbal communication skills in English and Greek.</li><li>Strong PC skills (MS Word, Excel, PowerPoint).</li><li>Knowledge of data gathering and reporting.</li></ul>Required Skills:<ul><li>Strong customer service orientation.</li><li>Effective interpersonal and presentation skills.</li><li>High attention to detail.</li><li>Demonstrated discretion and ability to handle confidential and sensitive information.</li><li>Strong teamwork and collaboration skills.</li><li>Excellent organizational skills with the ability to multitask and prioritize effectively.</li><li>Strong time management skills.</li><li>Ability to adapt and work effectively in culturally and ethnically diverse environments.</li></ul>Other requirements:<ul><li>Ability to travel and to work flexible hours as required to support departmental needs.</li></ul>

Specialist – International and Immigration Services

<ul><li>Executes the administrative and secretarial tasks of the department in order to support the effective operation of the department and the vessels managed by the SMC. Organizes, coordinates and performs a wide range of administrative and general support duties.</li></ul><ul><li>Executes the secretarial and administrative tasks of the department, in order to support the Fleet Manager and the members of the Fleet Team in performing their role.</li><li>Maintains records of assigned vessels certificates, and facilitates the preservation of their validity, in respect of Class, Flag, and International regulations. Maintains Class module.</li><li>Monitors Compliance module or similar.</li><li>Assists Fleet Manager and Superintendents with TMSA and other similar external audit related works.</li><li>Assists Superintendents with PAL administrative works.</li><li>Develops and updates the archive of the department, so as to keep good record of all department actions and relationships. Timely updates general data bases of the department.</li><li>Monitors timely submission of the inspection, quarterly and dry dock reports to the appropriate stakeholders. Assists Superintendents in finalizing their reports, if required. Maintains copies and updates the Ship’s Inspection List.</li><li>Monitors, keeps record and supplies ship’s stationary.</li><li>If required, assists with travel arrangements, visas, etc, coordinates meetings of Fleet Team. Processes invoices, checks correctness, signature and stamp, filing. Monitors timely visits to the vessels.</li><li>Follow up on routine matters with telephone calls and emails etc. with internal/external stakeholders.</li><li>Perform any other tasks as assigned by the management.</li></ul> RequirementsEducation and Qualifications:<ul><li>High School Diploma or equivalent</li></ul>Work Experience:<ul><li>At least 1 years’ experience within a shipping company dealing with administrative duties</li></ul>Job-Specific Skills:<ul><li>Very good communication skills</li><li>Organisational skills</li><li>Team work and cooperation</li><li>PC literacy - Excellent Computer skills – Microsoft Office (Intermediate Level)</li><li>Fluency in English</li></ul> BenefitsWhy you should join us!<ul><li>Career development opportunities</li><li>Technical and soft skills training</li><li>Comprehensive health insurance coverage</li><li>Annual performance bonus</li><li>Entertainment benefits</li><li>In-house physical exercise programmes</li><li>Sustainability and wellness activities</li><li>Diverse workforce</li><li>Competitive compensation package</li><li>Flexible work opportunities</li><li>Technology-driven company</li><li>Be a part of the ever-growing Schulte group family!</li></ul>

Fleet Secretary

Intellectica is seeking an Executive Assistant, on behalf of its client, a pioneering maritime technology company that is transforming the global shipping industry through advanced AI and data-driven solutions, with a presence across Europe and Asia. Based in Athens, Greece, and reporting directly to the CEO, the successful candidate will play a pivotal role in enabling the CEO and CBO to operate at their highest level, taking ownership of their schedules, travel logistics, and day-to-day executive support with precision and discretion.Key activities and responsibilities of this role include:<ul><li>Acting as a support partner to the CEO and CBO, ensuring their time, priorities, and commitments are managed effectively</li><li>Managing complex calendars, coordinating meetings, appointments, and shifting priorities with foresight and precision</li><li>Organizing travel arrangements (flights, accommodation, transfers)</li><li>Screening and prioritizing incoming communications (emails, calls, messages), ensuring timely and appropriate responses or redirection</li><li>Preparing executive briefings, presentations, and meeting materials; capturing accurate notes and tracking follow-ups to support decision-making</li><li>Liaising with external stakeholders (e.g., event organizers, speaking engagements) to facilitate strategic engagements and visits</li><li>Supporting internal meetings and events with administrative coordination and documentation</li><li>Handling sensitive administrative tasks, including board documentation and confidential records</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in Business or a related field</li><li>2+ years of experience as an Executive Assistant, or similar role in a fast-paced environment</li><li>Experience in the technology industry will be considered a plus</li><li>Proficiency in productivity tools, scheduling platforms, and collaboration systems</li><li>Ability to create professional presentations and reports (e.g., PowerPoint, Google Slides)</li><li>Proficiency in the MS Office Suite</li><li>Fluency in English is required; additional languages are a plus</li></ul>Core competencies of a successful candidate:<ul><li>Exceptional communication and interpersonal skills</li><li>Strong sense of discretion, reliability, and professionalism in handling sensitive information and executive-level matters</li><li>Tech-savvy and adaptable, with the ability to quickly learn and navigate digital tools</li><li>Highly organized and detail-oriented, capable of managing multiple priorities and maintaining accuracy under pressure</li><li>Proactive and solution-focused mindset, able to anticipate needs and resolve issues before they escalate</li><li>Collaborative team player with a customer-centric attitude and a strong sense of ownership over assigned responsibilities</li></ul>The company offers:<ul><li>Competitive remuneration package&nbsp;including skill- and experience-based salary</li><li>A hybrid working model: initial on-site presence in Athens with flexibility thereafter</li><li>Tech Equipment Package: Laptop and other policy-based equipment</li><li>Private health and life insurance coverage</li><li>Ticket restaurant vouchers (14 per year)</li><li>Paid leaves: Paid study, emergency, and medical leaves</li><li>Annual bonus, often significantly exceeding base salary</li><li>Access to mental health support and wellness benefits, including gym membership</li><li>Learning &amp; development opportunities</li></ul>

Job Ads Shipping Operations Specialist Attica, Secretarial Support

specialist – support services, international student services

The American College of Greece

specialist – international and immigration services

The American College of Greece

fleet secretary

Bernhard Schulte Shipmanagement

executive assistant int-0406

Intellectica

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