supplies operator

Responsibilities:

• Organizes and coordinates the purchasing of supplies required by the Technical and Marine, Safety & Quality Department, in an efficient and effective manner and based on the required specifications.
• Obtains quotations from the “approved” suppliers, prepares comparison tables and submits to the Supplies Manager and the Procurement Director.
• Maintains and expands the “Approved Vendors” list.
• Negotiates prices, if required, and prepares the relevant evaluation forms.
• Places orders in accordance with the approvals obtained and ensures that each purchase order is recorded to the electronic purchasing system and that the supply cycle operates effectively.
• Cooperates with the Forwarding department for the delivery of the supplies onboard the vessel and instructs suppliers, Master and Agents accordingly.
• Verifies completion of delivery and collects all supporting documentation.
• Checks the relevant invoices and attaches the vessels’ confirmation of receipt for relevant supplies in order to proceed with the payment process.
• Follows up until the vessel confirms that the supplies have been delivered onboard.
• Creates and maintains systems, subsystems, items and the database for supplies in Navision application electronic system.

Qualifications / Experience:

• Bachelor degree in any discipline, preferably in Shipping.
• Minimum 3 years of experience in a similar position.
• Fluency in English.
• MS Office literacy.
• Knowledge of Navision will be an asset.
• Excellent communication and negotiation skills.