executive assistant to vp finance (fixed term)

As Executive Assistant to the VP Finance, you will play a critical role in ensuring the smooth and effective operation of the VP Finance office, while enabling coordination, communication and collaboration across the Finance function. You will work closely with the VP Finance, Finance Directors and line leaders to proactively manage priorities, support Finance Leadership Team activities and strengthen engagement across the broader Finance organization.

What you will focus on

• Proactively manage the VP Finance agenda and competing priorities, ensuring effective planning, prioritization and coordination of meetings, appointments and key commitments.

• Work closely with Finance Directors and line leaders to coordinate and support a range of administrative and organizational activities.

• Coordinate Finance Leadership Team activities, including leadership meetings, agendas, follow-ups and broader team coordination.

• Coordinate internal communications related to the VP Finance, as well as sub-functional communications distributed across the wider Finance organization.

• Review incoming memos, submissions and correspondence, ensuring appropriate prioritization and distribution to the relevant stakeholders.

• Coordinate Finance events, Townhalls and team activities, including scheduling, logistics and communication support.

• Provide coordination support for Finance wellbeing and employee activities in line with company-wide initiatives.

• Plan and organize meetings, business travel and appointments, including all related logistics.

• Handle expenses, invoices, purchase orders, vendor payments and travel expenses.

• Provide general administrative support to the VP Finance and, where required, the broader Finance Leadership Team.

Who we are looking for

• Minimum 3–5 years of executive support experience in a similar role, ideally within a large or multinational organization.

• Excellent command of English, both written and spoken.

• Excellent knowledge of MS Office strong PowerPoint skills are considered an advantage.

• University or College degree will be considered an asset.

• Basic SAP knowledge is desirable but not required.

The value you bring

• Proactivity & ownership | Anticipate needs, stay ahead of priorities and take ownership through execution.

• Organization & prioritization | Manage multiple competing priorities in a fast-paced environment.

• Stakeholder management | Build trusted relationships and communicate effectively across different levels of the organization.

• Collaboration & engagement | Connect people, facilitate teamwork and contribute positively to the Finance community.

• Discretion & quality orientation | Handle sensitive information with professionalism and attention to detail.

We care for you 

• Group life and health insurance (incl. outpatient coverage)

• Wellbeing program for physical and mental health

• Access to LinkedIn Learning and individual development plans

• Employee discount on purchases at our stores

• AB Plus Points for important personal and family milestones

• On-site parking at our facilities

• Free lunch on site

• Hybrid working model