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Intellectica is recruiting a motivated Executive Coordinator on behalf of The Hellenic Association of Entrepreneurs (EENE), a thriving community comprising over 200 dynamic Greek entrepreneurs. Based in Athens, Greece and reporting directly to the Management team, the successful candidate will be providing administrative support, playing a pivotal role in supporting the association's mission, and ensuring efficient day-to-day operations.&nbsp;Key activities and responsibilities of this role include:&nbsp;<ul><li>Managing the administrative functions of the association's back office to ensure smooth operations</li><li>Serving as a primary point of contact for senior stakeholders, members, and partners, maintaining a polished and professional communication flow across all channels</li><li>Monitoring internal processes and identifying opportunities to enhance operational efficiency within the Executive Office</li><li>Welcoming and registering guests, handling phone calls, and receiving company deliveries</li><li>Maintaining open lines of communication with all association members through telephone and email, addressing their inquiries and needs promptly</li><li>Overseeing the process of member applications and managing welcome emails for all ongoing events ensuring a professional and welcoming experience for attendees</li><li>Proactively following up with members, and confirming attendance for upcoming activities, ensuring a high level of member engagement</li><li>Attending board of directors' meetings, taking comprehensive notes, and drafting official meeting minutes, capturing key discussions and decisions accurately</li><li>Actively participating in association’s events, representing the organization professionally and engaging with members and stakeholders</li></ul>&nbsp;Professional experience &amp; qualifications of a successful candidate:&nbsp;<ul><li>Bachelor’s degree</li><li>Master’s degree is a plus</li><li>Previous experience in secretarial and/or administrative support</li><li>Proficiency in MS Office and related tools</li><li>Fluent in Greek and English</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Excellent communication and interpersonal skills</li><li>Exceptional organizational and time-management abilities</li><li>Strong attention to detail with the ability to identify and rectify discrepancies</li><li>Ability to multitask and prioritize tasks effectively</li></ul>

Executive Coordinator

Περιγραφή-Αρμοδιότητες•&nbsp;&nbsp; &nbsp;Διαχείριση / εκτέλεση εργασιών διοίκησης •&nbsp;&nbsp; &nbsp;Διαχείριση τηλεφωνικών κλήσεων, ηλεκτρονικής αλληλογραφίας και αναλώσιμων γραφείου •&nbsp;&nbsp; &nbsp;Οργάνωση γραφείου, προγραμματισμός και ρύθμιση καθημερινών υποχρεώσεων&nbsp; •&nbsp;&nbsp; &nbsp;Διαχείριση επικοινωνίας πελατών και εξωτερικών συνεργατών&nbsp;<hr>Απαραίτητα προσόντα•&nbsp;&nbsp; &nbsp;Πτυχίο ΤΕΙ / ΑΕΙ •&nbsp;&nbsp; &nbsp;Άριστη γνώση της αγγλικής γλώσσας •&nbsp;&nbsp; &nbsp;Άριστη γνώση MS Office&nbsp; •&nbsp;&nbsp; &nbsp;Επικοινωνιακές δεξιότητες και ικανότητες •&nbsp;&nbsp; &nbsp;Ικανότητες οργάνωσης και διαχείρισης χρόνου&nbsp; •&nbsp;&nbsp; &nbsp;Δυνατότητα απόδοσης σε ένα γρήγορο και δυναμικό περιβάλλον υπό συνθήκες πίεσης •&nbsp;&nbsp; &nbsp;Τουλάχιστον τρία (3) έτη προϋπηρεσία σε αντίστοιχη θέση&nbsp;<hr>Παροχές•&nbsp;&nbsp; &nbsp;Ανταγωνιστικό πακέτο αποδοχών •&nbsp;&nbsp; &nbsp;Μόνιμη εργασία πλήρους απασχόλησης •&nbsp;&nbsp; &nbsp;Προοπτικές εξέλιξης

Υπάλληλος γραφείου για Κεντρική Γραμματεία

Η θέση περιλαμβάνει τη διαχείριση διαδικασιών προμηθειών, τη διαχείριση διαγωνισμών, τη διαχείριση σχέσεων με προμηθευτές και εργασίες που σχετίζονται με ERP, με στόχο την ενίσχυση της αποδοτικότητας στις προμήθειες και τη διασφάλιση της συμμόρφωσης με τους κανονισμούς της εταιρείαςΠεριγραφή θέσεως εργασίαςΑρμοδιότητες	Διαδικασία προμηθειών:<ul><li>Περιλαμβάνει την διεκπεραίωση όλων των απαιτούμενων διαδικασιών προμηθειών, σύμφωνα με τους κανονισμούς της Εταιρείας, για τις ακόλουθες - ενδεικτικές αλλά όχι περιοριστικές - περιπτώσεις:</li><li>(i) Προμήθεια ηλεκτρομηχανολογικού εξοπλισμού και ανταλλακτικών,</li><li>(ii) Παροχή υπηρεσιών από τρίτους,</li><li>(iii) υποπαραχωρήσεων και υποπαραχωρήσεων ήσσονος σημασίας</li><li>Διαχείριση Διαγωνισμών :</li><li>Οργάνωση, προετοιμασία, ανασκόπηση και βελτίωση των υποστηρικτικών εγγράφων διαγωνισμών με έμφαση στην τυποποίηση και την αποδοτικότητα των διαδικασιών</li><li>Υποστήριξη Διαχείρισης διαγωνιστικών διαδικασιών:</li><li>Περιλαμβάνει την υποστήριξη των ομάδων διαχείρισης, αξιολόγησης και διαπραγμάτευσης </li><li>Διαχείριση Μητρώου Προμηθευτών:</li><li>Διατήρηση και ενημέρωση του Μητρώου Προμηθευτών σύμφωνα με τους κανονισμούς της εταιρείας</li><li>Συμμόρφωση με Κανονισμούς:</li><li>Κατανόηση των σχετικών κανονισμών και νομοθεσίας προμηθειών</li><li>Διαχείριση προμηθειών μέσω συστημάτων ERP και SRM</li></ul>ΠροϋποθέσειςΕπιθυμητές δεξιότητες	<ul><li>Πτυχίο Ανώτατης Εκπαίδευσης Μηχανικού, Θετικών επιστημών, Διοίκησης Επιχειρήσεων, Εφοδιαστικής Αλυσίδας</li><li>Άριστη γνώση της αγγλικής και ελληνικής γλώσσας, απαραίτητη τόσο για την εσωτερική όσο και για την εξωτερική επικοινωνία</li><li>Τουλάχιστον δύο χρόνια εργασιακή εμπειρία σε σχετική θέση προμηθειών</li><li>Άριστη γνώση MS Office (Word, Excel and PowerPoint και Outlook)</li><li>Aναλυτικές δεξιότητες και δεξιότητες διαχείρισης δεδομένων στα συστήματα ERP / SRM</li><li>Ισχυρές δεξιότητες διαχείρισης συμβάσεων και διαπραγμάτευσης, καθώς και ικανότητα εργασίας με ομαδικό πνεύμα</li></ul>

Τμήμα Προμηθειών - Υπάλληλος Γραφείου

As a Receptionist and, you will provide professional administration services to the Athens office and its visitors. You will support the facilities and administration team to ensure that the office is maintained safely, providing a pleasant working environment as well as supporting team administration requirements in an accurate and timely manner.Key responsibilitiesFront of House, Communication &amp; Employee/Visitor Support<ul><li>Ensure the smooth running of daily office operations to support overall employee efficiency</li><li>Act as the first point of contact for internal and external communication, including phone calls, emails, and general enquiries</li><li>Facilitate clear and professional communication between internal teams and external stakeholders</li><li>Provide a high standard of service to visitors and employees, responding to requests and needs promptly and professionally</li><li>Welcome, register, and escort visitors, ensuring a professional and seamless front-of-house experience</li><li>Manage meeting room bookings, ensuring rooms are appropriately prepared, scheduled, and turned over efficiently</li><li>Support meetings and office events through coordination, setup, and logistical assistance</li><li>Prepare meeting agendas and take minutes when required</li><li>Handle sensitive and confidential information with discretion, ensuring compliance with privacy and security policies</li><li>Adapt to changing priorities while ensuring deadlines and service standards are consistently met</li></ul>Office Administration &amp; Operational Support<ul><li>Provide comprehensive administrative support across departments, assisting with day-to-day operational requirements</li><li>Maintain accurate and well-organised physical and digital filing systems, ensuring accessibility and data integrity</li><li>Support efficient management of office resources, including supplies, equipment, and workspace utilisation</li><li>Coordinate procurement of office supplies and services, ensuring timely delivery and cost efficiency</li><li>Process invoices and payment requests in accordance with internal procedures</li><li>Assist with budget tracking and monitoring of office-related expenditure</li><li>Support onboarding of new employees, including workspace preparation, system access coordination, and induction support</li><li>Assist in planning and coordinating office events, meetings, and conferences, including logistics and scheduling</li></ul>Facilities, Security &amp; Workplace Support<ul><li>Support facilities management activities, including maintenance coordination, office upkeep, and service resolution</li><li>Liaise with cleaning and facilities teams to ensure a safe, clean, and professional working environment</li><li>Manage access control systems, including issuing security access cards, monitoring visitor entry, and maintaining accurate logs</li><li>Escort technicians and contractors on-site and support maintenance or repair works as required</li><li>Proactively identify and address facilities-related issues to ensure smooth office operations</li><li>Ensure meeting rooms, kitchens, and shared spaces are consistently maintained to a high standard</li></ul>Required qualifications<ul><li>Minimum 1 year experience in Reception or Facilities department</li><li>Previous experience in customer service and dealing with VIP/high-profile guests is essential</li><li>Fluent in Greek and English (native or professional level in both languages)</li><li>Proficient in Microsoft Outlook, Excel, and Word (intermediate/sufficient level)</li></ul>Attributes for success<ul><li>Teamwork Skills: Team-oriented with the ability to work independently</li><li>Effective Communication​: Strong verbal and written communication skills</li><li>Customer Focus: Thrives in customer-facing environments and consistently delivers excellent service</li></ul>

Receptionist

We are looking for a passionate Sales Analyst to join our team, providing market and CRM insights and managing multiple information sources to deliver added-value information integral to the business.This is a customer support role with client-facing contact, requiring the ability to resolve a range of routine problems.Imperial Brands PLC 𝗛𝗲𝗹𝗹𝗮𝘀 is a 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱 𝗚𝗿𝗲𝗮𝘁 𝗣𝗹𝗮𝗰𝗲 𝗧𝗼 𝗪𝗼𝗿𝗸® for the second time in a row. This prestigious recognition highlights I𝗺𝗽𝗲𝗿𝗶𝗮𝗹 𝗕𝗿𝗮𝗻𝗱𝘀 𝗛𝗲𝗹𝗹𝗮𝘀 commitment to creating a work environment that fosters employee well-being, trust, and innovation.&nbsp;&nbsp;Principal Accountabilities<ul><li>Deliver clear, documented sales insights using all available data sources.</li><li>Coordinate and support communication efforts with the Field Force to ensure operational alignment.</li><li>Monitor and develop wholesaler sales reporting, identifying trends and growth opportunities.</li><li>Analyze business and market trends, holding a high level of understanding business/market trends.</li><li>Drive the creation of new initiatives and automated reporting tools to streamline processes.</li><li>Provide support and guidance to junior team members, fostering development and knowledge sharing. Uphold company ethics, policies, and models Imperial's Values &amp; Behaviours.</li></ul>&nbsp;Skills and Experience Required<ul><li>Bachelor’s Degree with a focus on Business Administration, Statistics, Data Analytics, or relevant.</li><li>Professional experience in sales data analysis, preferably in the FMCG sector.</li><li>Proficiency in English (written and oral) and MS Office Skills, primarily Advanced Excel – [pivot tables, formulas] and PowerPoint.</li><li>Analytical, numerical, and commercial reasoning with the ability to translate data into business insights.</li><li>Excellent communication skills, willingness to take ownership and deliver on responsibilities with a self-organized approach.</li></ul>&nbsp;&nbsp;What We OfferIn return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and many extras including private Life Insurance and Health Care program, free light lunch and fuel allowance, hybrid/flexible working opportunities as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Θέσεις Εργασίας Υπάλληλος Back Office Στερεά Ελλάδα, Γραμματειακή Υποστήριξη

executive coordinator

Intellectica

υπάλληλος γραφείου για κεντρική γραμματεία

ΤΕΧΑΝ A.B.E.E.

τμήμα προμηθειών - υπάλληλος γραφείου

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receptionist

Trafigura

sales analyst - hybrid

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