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As an Administration Assistant, you will play a crucial role in supporting our Commerce &amp; Marketing department and ensuring smooth operations and coordination across departments. You will be immersed in a fast-paced, dynamic environment where every day presents new opportunities and challenges. If you thrive in an environment where making a positive impact on people's lives matters, we want to hear from you!What you will focus on<ul><li>Scheduling appointments and coordinating internal and external meetings.</li><li>Ensuring Office smooth operation, including maintenance &amp; supplies.</li><li>Supporting the organization of big events &amp; conferences</li><li>Travel arrangements and accommodations for business trips</li><li>Performing of additional administrative tasks and ad-hoc projects as assigned</li></ul>Who we are looking for<ul><li>Minimum of 3 years experience in a similar role</li><li>Excellent command of English Language, oral &amp; written</li><li>MS suite literate</li><li>BSc in Business administration or any related field is preferred</li></ul>The value you bring<ul><li>Organizational Mastery | Be on top of tasks, performing exceptional organizational and time management skills</li><li>Discretion | Handle sensitive and confidential information with responsibility and integrity</li><li>Authentic Communication | Deliver messages in a clear, compelling and concise manner to a variety of stakeholders&nbsp;</li><li>Stakeholder Engagement | Positively influence internal &amp; external stakeholders.&nbsp;&nbsp;</li><li>Togetherness | Value team’s ideas, uniqueness and safeguard belonging</li><li>Your authentic self!</li></ul>We care for you&nbsp;<ul><li>A buddy to support you during onboarding</li><li>Free lunch meals in our restaurant</li><li>Unlimited access to LinkedIn Learning programs</li><li>Health insurance</li><li>Available parking</li><li>Wellbeing Program</li></ul>

Office Administration Assistant (Fixed Term)

Iron Mountain is seeking a motivated and detail-oriented People Operations Specialist Greece (Maternity Cover / Fixed-Term Contract) to join our People Operations team.In this role, you will provide essential HR administrative and foundational HR advisory support to ensure smooth day-to-day HR operations for our Greek entity.You will be responsible for managing core employee lifecycle administration, localized benefits tracking, internal system updates, and compliance tasks.This position is ideal for an organized HR professional with a strong administrative foundation who excels at balancing local regulatory requirements (such as ERGANI) with dynamic vendor and stakeholder management.What You'll Do (Responsibilities)In this role, you will:<ul><li>Core HR Operations &amp; Lifecycle Management: Monitor and handle all employee lifecycle stages, including onboarding agency hires (via SNOW and Ergani), processing regular terminations, and maintaining accurate digital and physical employee files.</li><li>Local Compliance &amp; ERGANI Reporting: Manage monthly teleworking declarations, prepare monthly annual leave reports for ERGANI compliance via our payroll partner, and act as a key contact for authority inspections, audits, and requests (e.g., Labor Inspection).</li><li>First-Line Advisory Support: Provide policy guidance and foundational support to people leaders regarding routine matters such as absence management, exits, and conduct issues, while collaborating with external legal counsel on highly critical or sensitive cases.</li><li>Local Benefits &amp; Vendor Administration: Oversee local employee perks and benefits programs, including calculating quarterly Ticket Cards (Edenred), tracking monthly fuel card allocations (Spendeo/EKO), managing toll and telecommunication device requests, and coordinating Groupama health insurance enrollments.</li><li>Payroll &amp; System Data Migration: Prepare and submit payroll cut-off details (including annual leave reports) to the payroll team, manage local profiles within the M-Files system, and actively support upcoming payroll transition and data migration activities.</li><li>Health, Safety &amp; Procurement Support: Serve as the primary local contact for our Health &amp; Safety partner (GEP), coordinate mandatory occupational doctor/technician visits, and review invoices or open Purchase Orders (POs) within Oracle.</li></ul>What You'll Bring (Skills &amp; Qualifications)The ideal candidate will have:<ul><li>Experience: Foundational experience working in a localized HR operations, HR administration, or HR generalist capacity within multinational company based in Greece.</li><li>Regulatory &amp; Systems Knowledge: Prior experience navigating the ERGANI platform, local Greek labor law compliance, and managing data tracking workflows. Familiarity with systems like Oracle, M-Files, or ServiceNow (SNOW) is a major plus.</li><li>HR Administration Precision: Proven ability to manage complex, multi-vendor files (such as fuel allocations, insurance data, and payroll cut-offs) with impeccable attention to detail and precision.</li><li>Communication &amp; Collaboration: Excellent responsiveness and interpersonal skills to seamlessly interface with internal employees, local people leaders, and third party outsourced vendors, and regional HR teams.</li><li>Education/Certification: Professional HR certification (e.g., CIPD, SHRM, or a local Greek university equivalent) is preferred but not required.</li></ul>What We Offer (Benefits)<ul><li>Flexible Work Options: Hybrid work in order to support a healthy work-life balance.</li><li>Compensation: Competitive salary and benefits package aligned with your professional experience.</li><li>Total Rewards: Comprehensive offerings designed to support your ongoing career growth, health, and well-being.</li></ul>

People Operations Specialist Greece

Part of our Hotel Administration team on our Ocean vessels, the Hotel General Manager manages the entire Hotel Operation, this includes coordinating and leadingthe Hotel Department Heads onboard. Set the standard among the team and ensure that all crew delivers service, in accordance with Viking’s STAR Service Standard. The Hotel General Manager reports to Director Hotel Operations.&nbsp;YOUR RESPONSIBILITIES<ul><li>Plan and oversee the entire Hotel operation on board the ship Entertainment/Shop’s/Concessionaire’s/Food and Beverage (F&amp;B) events. Liaise between Deck and Engine departments.</li><li>Plan, and manage cruise layouts together with respective Department Heads and ensure that execution is accurate and efficient, in line with Viking’s Star Service Standards.</li><li>Oversee the management and control of sales of shore excursions, future cruises and tour dispatches. Verify revenue reports vs target.</li><li>Ensure cost control and adhere to set budgets by overseeing the entire ship’s on-board finances. This includes but not limited to inventories, forecasts, purchase orders and the ship’s accounts.</li><li>Demonstrate visible leadership and interact with guests and crew alike, in accordance with Viking’s STAR Service Standard.</li><li>Work closely with Department Heads and purchasing to ensure that sufficient amounts of product and stock are available onboard at all times and ensure that produce and stock are in line with given targets and guest count.</li><li>Provide competent leadership to all direct reports and support a multi-cultural team, maximizing crew satisfaction, productivity and retention; meet with Team Leaders on a daily basis for “The Daily Reunion”, to provide feedback and operational updates.</li><li>Maintain ongoing communication with corporate partners.</li></ul>&nbsp;WHY JOIN VIKING?&nbsp;Elevate Your Career&nbsp;Regardless of where you are on your career journey, Viking can help you in reaching new destinations with:&nbsp;<ul><li>Paid training program in skills and approach to premium hospitality services&nbsp;</li><li>On-the-job coaching to help you advance rapidly&nbsp;&nbsp;</li><li>A lifelong network of hospitality professionals from many different countries&nbsp;</li><li>Internal transfer opportunities to River, Ocean and Expedition ships&nbsp;</li><li>&nbsp;</li></ul>On board our ship&nbsp;<ul><li>Lodging, meals, unlimited Wi-Fi, uniforms, and laundry are free of charge for all crew members&nbsp;</li><li>Crew cabins with only 2 berths (you will have one roommate).&nbsp;</li><li>Travel to/from the ship provided by Viking&nbsp;</li><li>Crew-only deck, dedicated recreational spaces and activities&nbsp;</li><li>Access to use the guest fitness center during certain hours&nbsp;</li><li>&nbsp;</li></ul>Employee benefits&nbsp;<ul><li>Referral program&nbsp;</li><li>Loyalty bonuses&nbsp;</li><li>Tax-free salary</li></ul> YOUR PROFILE<ul><li>A required minimum of 5 years’ experience as a Hotel General Manager with a strong focus on cost and revenue, as well as a hands-on approach to operations.</li><li>Previous shipboard experience is a must.</li><li>Must have had exposure to financial analysis and budgeting.</li><li>Impeccable English - must be able to address any kind of information in an exemplary manner with excellent oral and written English communication skills – the ability to speak an additional language is an advantage.</li><li>Must have hands-on experience in leading multi-cultural teams; flexible, stress resistant, committed team player, with a focus on employee relations and development.</li><li>Strong administration skills are preferred and must be proficient with PC based databases, spread sheets, and word processing systems.</li><li>Guest&nbsp;and Crew&nbsp;focused, service-oriented, positive personality, professional appearance and impeccable hygiene standards are required, with excellent knowledge of all Public Health Policies, team builder with exceptional work ethic, motivational skills, and coaching abilities.</li></ul>

OCEAN - Hotel General Manager

When you join our team, you are more than just an employee. You are a member of the TTEC family. That's why we offer many development opportunities and benefits that support your quality of life, goals and future needs.&nbsp;Apply now and join us!&nbsp;Who we are:&nbsp;In a nutshell, we use a blend of technology and people to help clients provide a great experience to their customers, build customer loyalty, and grow their business!&nbsp;Look at it this way... Do you remember that frustrating customer experience you had companies in the past? We fix it! It’s a complex job. It takes more than just retraining the customer service associate who helped you, or providing him the technology to have your information at his fingertips, or re-doing the website on which you searched for information. It takes assessing every single touchpoint that you might have with the company—from researching one of their products, to purchasing the product, to using the product, to receiving support—then putting in place the people, technology, processes and mindset needed to make your experience at each touchpoint the best it can be.&nbsp;That’s what we help some of the biggest and most recognizable brands in the world do! And we help them do it as efficiently and profitably as&nbsp;possible.&nbsp;You&nbsp;may find more information about us below:&nbsp;https://www.ttecjobs.com/en/what-we-do&nbsp;(opens in new window)So, are you ready?&nbsp;About the role:&nbsp;<ul><li>Providing administrative support to Human Resources executives.&nbsp;</li><li>Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations&nbsp;etc).&nbsp;</li><li>Coordinate HR projects (meetings, training, surveys&nbsp;etc).&nbsp;</li><li>Assist our recruiting team&nbsp;to source candidates and update our database.&nbsp;</li></ul><ul><li>Assist in payroll preparation by providing relevant data.&nbsp;</li><li>Conduct initial orientation to newly hired employee.&nbsp;</li><li>Communicate with public services when necessary.&nbsp;</li><li>Assisting with day to day operations of the HR functions and duties.&nbsp;</li><li>Compiling and update employee records.&nbsp;</li></ul>You’re the right fit for the position if you have:&nbsp;<ul><li>Minimally 6 months of experience in HC role</li><li>Fluent in English &amp; Greek.</li><li>High level of integrity, judgement and follow-through.&nbsp;</li></ul><ul><li>Strong attention to detail.&nbsp;</li><li>Great&nbsp;communication and&nbsp;interpersonal skills.&nbsp;</li><li>Proven track record of HR experience.&nbsp;</li><li>Desire to achieve goals.&nbsp;</li></ul>Desirable criteria:&nbsp;<ul><li>Previous experience in BPO.&nbsp;</li><li>Experience in a multilingual environment.&nbsp;</li></ul>What we are offering:&nbsp;<ul><li>Being part of a team of top class professionals, growing and developing in an innovative and fast paced environment.&nbsp;</li><li>Competitive salary.&nbsp;</li><li>Paid annual leave, 25 days per year.&nbsp;</li><li>Career development opportunities with a global organization.&nbsp;</li><li>Tuition Reimbursement program</li><li>Private medical and life insurance plan</li><li>Quartely performance bonus</li></ul>

Θέσεις Εργασίας Administrative Coordinator Ελλάδα

office administration assistant (fixed term)

ΑΒ Βασιλόπουλος

people operations specialist greece

Iron Mountain

ocean - hotel general manager

Viking

human capital generalist temporary 6 months

TTEClife

Jobily.gr

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