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Join our team as a&nbsp;Port Operatons Admin Support, supporting the preparation and processing of proforma invoices, port cost forecasts, and disbursement accounts (D-As), ensuring accuracy and timely handling of financial data related to port operations.&nbsp; You will work closely with the Port Operations Supervisor, as well as the billing department and subagents, contributing to the smooth execution of financial processes and ensuring all cost-related information is properly recorded and aligned with operational requirements. ABOUT THE JOB Proforma Invoice Preparation<ul><li>Prepare proforma invoices for port services across all ports in Greece based on provided data and cost inputs.</li><li>Ensure all expected costs are correctly entered, detailed, and documented.</li><li>Verify data accuracy and flag inconsistencies or missing information to the Supervisor.</li><li>Maintain proper records and documentation of all proforma invoices.</li></ul>Port Cost Forecasting Support<ul><li>Assist in the preparation of port cost forecasts by compiling and updating cost data.</li><li>Update forecasts with latest information received from subagents and internal teams.</li><li>Track differences between forecasted and actual costs and report variances.</li><li>Support the Supervisor in maintaining accurate and up-to-date forecasting files.</li></ul>Coordination with Billing Department<ul><li>Support the preparation of Disbursement Accounts (D-As) by ensuring all required cost data is complete and accurate.</li><li>Liaise with the billing department to provide necessary documentation and clarifications.</li><li>Ensure that D-As reflect the costs received and are aligned with proforma invoices.</li><li>Follow up with subagents to ensure timely submission of D-As and supporting documents.</li></ul>Cruise Head Taxes Administration<ul><li>Assist in the calculation and verification of cruise head taxes based on applicable tariffs.</li><li>Maintain accurate records of head tax data for each port call.</li><li>Support reconciliation of head taxes and flag discrepancies to the Supervisor.</li><li>Keep track of updates in tariffs or regulations as communicated internally.</li></ul>Financial Data &amp; Reporting Support<ul><li>Maintain and update financial records related to port costs, D-As, and vendors.</li><li>Prepare basic reports and summaries for internal use.</li><li>Ensure data is accurately recorded in internal systems and files.</li><li>Highlight discrepancies or unusual cost items to the Supervisor.</li></ul>ABOUT YOU<ul><li>Excellent communication skills in English language, both written and oral.</li><li>Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus.</li><li>Previous experience of financial reporting, proforma invoicing, port cost forecasting and port -related financial documentation is required.</li><li>An analytical mindset with the ability to interpret financial data.</li><li>Good office administration and organizational skills with a keen eye for attention to detail.</li><li>Knowledge of Microsoft Office programs.</li></ul>ABOUT OUR OFFER<ul><li>Personal benefits: Attractive remuneration, discretionary bonus schemes, generous travel benefits, extensive health &amp; well-being support, and more.</li><li>Flexible working: Work is something you do, not somewhere you go. We encourage a healthy work-life balance with a dynamic working environment.</li><li>A career to shape: Access the TUI Learning Hub to level-up and reach your ambitions.</li><li>Broaden your network: We champion intercultural collaboration and provide opportunities to work on global projects and teams</li><li>Community: Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation.</li></ul>From a workplace to a place to belong. At TUI we embrace diversity, equity, and inclusion, encouraging everyone to come as you are, because together, our potential is limitless.We are committed to supporting candidates with disabilities and impairments so if you require any support, please do let us know.

Port Operations Admin Support | Athens

We are seeking an enthusiastic and people-oriented Executive Project Manager to oversee and support the progress and success of key projects across various corporate and hotel operation departments, including Sales, Marketing, Purchasing, IT, Accounting, Finance, Human Resources and others. The Project Manager will serve as the primary point of contact between Board members and the project team, ensuring optimal resource utilization within budget and timeline constraints, monitoring quality standards, managing risks throughout the project lifecycle, and delivering comprehensive project reports.&nbsp;Applicant’s main accountabilities:<ul><li>Develop detailed project plans for multiple departments and lead their execution to achieve operational efficiencies.&nbsp;</li><li>Ensure the optimal use of resources to meet project goals and adhere to KPIs, while staying within budget and timeline constraints.&nbsp;</li><li>Motivate and support department supervisors and team members, ensuring collaboration and productivity.&nbsp;</li><li>Facilitate communication and act as the primary point of contact between Board members and the project teams.&nbsp;</li><li>Ensure project deliverables meet agreed-upon quality standards, aligned with the Group’s objectives and priorities.&nbsp;</li><li>Monitor risks throughout the project lifecycle and adjust plans as necessary.</li><li>Conduct project evaluations and prepare and deliver reports, presentations, and other relevant documents.</li></ul>Applicant’s main qualifications:<ul><li>Bachelor’s degree or equivalent in Business Administration, Economics, Finance or a STEM-related field.&nbsp;</li><li>Master’s degree or equivalent in Project Management or a related field is considered a valuable asset.&nbsp;</li><li>Mid-level professional experience (3-7 years) in similar role.&nbsp;</li><li>High proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, etc.). Familiarity with project management tools (e.g., Adobe Workfront, Microsoft Project, Monday.com).</li><li>Fluency in English and Greek is required.</li></ul>Applicant’s main capabilities &amp; values:<ul><li>Integrity and confidentiality.&nbsp;</li><li>Strong leadership and organizational skills.&nbsp;</li><li>Exceptional problem-solving and critical-thinking abilities.&nbsp;</li><li>Excellent communication and presentation skills.&nbsp;</li><li>High attention to detail.&nbsp;</li></ul>Company information and benefits:The company offers a competitive remuneration package in a dynamic and highly professional working environment. Accommodation, meals and recreational facilities are also provided.&nbsp; Furthermore, educational lectures and personalized training plans are conducted in order to meet employee needs.&nbsp; Finally, a merit-based performance appraisal system is implemented, and a cash bonus is provided per month based on employee performance. For more information on our benefits, career development and work philosophy, please have a look at our company page here.&nbsp;

Executive Project Manager

Supplier Research &amp; Engagement: Identify new suppliers and products, negotiate terms, and communicate findings to stakeholdersProcurement &amp; Negotiation: Secure advantageous pricing and rebate conditions through skilled negotiationOrder Management: Execute product/service ordering processes in line with managerial requestsMarket Analysis &amp; Supplier Visits: Keep aware of market trends through regular supplier engagementsERP System Updates: Accurately introduce new products into the ERP system with detailed informationInvoice Reconciliation: Collaborate with the Accounts Payable department to ensure efficient invoice processing and timely supplier paymentsWhat will you bring?A bachelor’s degree in business administration or hospitalityAt least 2 years of experience in purchasing F&amp;B productsSkilled in the use of Procurement ERP systems and Microsoft Office suiteDemonstrated understanding of procurement processes and negotiation techniquesProactive and resolutive person.&nbsp;Fluent in English.Experience overseeing Operational Expenditure budgetsWhat we offerTeamBecoming a member of an organization that cares about its people, the environment, and the local communities.Grow&nbsp;Have room to grow and develop via numerous opportunities for learning, professional development, and career advancement.CareCompetitive remuneration packagePrivate health insuranceFlexible working model

F&B Buyer

Control the Food and Beverage cost and outlets in terms of wastage, pilferage, and efficiency. Prepare variance analysis for food &amp; beverage and communicating with relevant parties. Review cost on a daily, weekly, and monthly basis and take corrective action where required.Actively seeking ways to improve the hotel spending and cost controls.Leading the month-end stock-taking for all outlets in the hotel.Support the chefs to ensure all menu recipes and buffets are accurately costed. Upload the recipes to ERP and do the mapping with the PoS system.Reconcile PoS sales with outlets orders to secure maximum accuracy. Produce on demand food &amp; beverage control related reports/recommendations.Food &amp; Beverage Costing: working to optimize F&amp;B menus and costs.What will you bring?Good analytics and reporting skills. High-level attention to detail.Ability to work independently and to partner with others to promote an environment of teamwork.Good knowledge of MS Office – Excel.Experience with Accounting System or cost &amp; inventory systems.1 year of experience in a similar position. Bachelor's Degree in Business Administration or relevant studies desirable.Fluent in English.What we offerTeamBecoming a member of an organization that cares about its people, the environment, and the local communities.Grow&nbsp;Have room to grow and develop via numerous opportunities for learning, professional development, and career advancement.CareCompetitive remuneration package.Private health insuranceFlexible working model

Θέσεις Εργασίας Λογιστής Ελλάδα, Τουρισμός / Ξενοδοχεία

port operations admin support | athens

TUI Careers

executive project manager

Atrium Hotels & Resorts

f&b buyer

Sani / Ikos Group

f&b cost controller

Sani / Ikos Group

Jobily.gr

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