project administrator – alba, executive development department
Jul 23, 2026 · The American College of Greece
What you'll do
- Support coordination and implementation of executive education programs including scheduling and logistics
- Oversee seminar operations and provide onsite support during program openings and closings
- Manage attendance records, participant correspondence, and queries
- Ensure accurate documentation and timely issuance of certificates and transcripts
- Assist in streamlining administrative workflows and using digital tools
- Utilize digital platforms such as learning management systems and social media
- Coordinate travel arrangements and event logistics
- Provide onsite support at external venues when required
Key requirements
- 2+ years' experience
- Attention to detail with strong organizational and multitasking skills
- Ability to prioritize tasks and meet deadlines
- Problem-solving and proactive approach
- Excellent interpersonal and customer service skills
- Adaptability and flexibility in a fast-paced environment
- Proficiency in Microsoft Office and calendar management
- Experience with document preparation, record management, and virtual meeting platforms (Teams, Zoom, Webex)
- Strong communication skills in Greek and English
- Business Administration / Humanities / Education / Related fieldpreferred
Benefits
- This position operates on a rotating shift schedule, requiring flexibility.
- The role offers the opportunity to work with high-profile executive education programs and includes onsite support at external venues as needed.
About the job
Alba Graduate Business School, The American College of Greece is seeking a highly organized and detail-oriented professional to join its Executive Development team as a Full-time Project Administrator on a rotating shift schedule. The successful candidate will support the delivery of high-quality executive education programs for corporate clients, senior professionals, and industry leaders.
About Alba Executive Development:
Alba Executive Developmentoffers high-impact, applied learning programs for professionals and executives. Through open enrollment and customized courses, it helps individuals and organizations enhance leadership, strategy, transferable competencies and innovation skills. In the recent years, the department has also launched a Community Learning Series, with the mission to energize the business community, empower diverse community groups through learning, and equip them with the competencies needed for a successful, sustainable and fulfilling future.
Key Responsibilities:
Support the coordination and implementation of executive education programs, including scheduling, logistics, and communications with faculty and participants.
Oversee seminar operations, including onsite support during program opening and closing, ensuring all logistics are handled efficiently.
Serve as a main point of contact for participants and instructors, managing attendance records, correspondence, and participant queries.
Ensure accurate documentation, timely issuance of certificates and transcripts, and compliance with institutional procedures.
Assist in streamlining administrative workflows and utilizing digital tools for improved efficiency.
Utilize digital platforms—including learning management systems (LMS) and social media.
Coordinate travel arrangements and event logistics.
Provide onsite support at external venues when needed.
Working Hours:
This position operates on a rotating shift schedule. Candidates should be available to work morning or afternoon to support departmental and organizational needs.
Required Qualifications:
Bachelor’s degree in Business Administration, , Humanities, Education or a related field.
2–4 years of relevant experience in administrative support, project coordination, customer service, or a related role. Recent graduates with strong academic credentials and demonstrated potential are also encouraged to apply.
Excellent command of both Greek and English (written and spoken).
Required Skills:
High attention to detail
Ability to prioritize tasks and meet deadlines
Problem-solving and proactive mindset
Strong organizational, multitasking and problem-solving skills.
Excellent interpersonal skills.
Customer-centric approach
Adaptability and flexibility in a fast-paced environment
Technical Skills:
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Calendar and meeting management
Document preparation and record management
Experience with virtual meeting platforms (Teams, Zoom, Webex)
Other requirements:
Flexibility in work schedule to support program delivery, including non-standard hours.
Willingness to travel locally as needed.
Strong sense of confidentiality, discretion, and adherence to ethical standards.
About the company
Located in Athens, and originally founded in 1875 in Smyrna, Deree – The American College of Greece is the oldest American-accredited college in Europe and the largest private college in Greece. ACG is an independent, not for profit, nonsectarian, co-educational academic institution.
The College is an equal opportunity employer, and does not discriminate on the basis of age, gender, colour, race, nationality, ethnicity, faith, disability, sex, marital status, or sexual orientation. The College strives to maximize valuable talent and potential, and eliminate unconscious bias, prejudice and stereotyping in the workplace.
Job applicants are assessed according to criteria such as suitable qualifications for the positions(s) available, experience, personal skills, ability, potential, and performance in interviews and on employment tests, and receive impartial treatment regardless of age, gender, color, race, nationality, ethnicity, faith, disability, sex, marital status or sexual orientation.
Thank you for your interest in employment opportunities at Deree – The American College of Greece. Deree seeks high-achieving, student-centered individuals to join our community of faculty and staff.
If interested in applying for a position at Deree, applicants should submit a CV, cover letter and contact information (name, e-mail address, telephone number) for at least three persons who can provide a professional reference). Screening of applicants will continue until positions are filled.
About the company
Located in Athens, and originally founded in 1875 in Smyrna, Deree – The American College of Greece is the oldest American-accredited college in Europe and the largest private college in Greece. ACG is an independent, not for profit, nonsectarian, co-educational academic institution.
The College is an equal opportunity employer, and does not discriminate on the basis of age, gender, colour, race, nationality, ethnicity, faith, disability, sex, marital status, or sexual orientation. The College strives to maximize valuable talent and potential, and eliminate unconscious bias, prejudice and stereotyping in the workplace.
Job applicants are assessed according to criteria such as suitable qualifications for the positions(s) available, experience, personal skills, ability, potential, and performance in interviews and on employment tests, and receive impartial treatment regardless of age, gender, color, race, nationality, ethnicity, faith, disability, sex, marital status or sexual orientation.
Thank you for your interest in employment opportunities at Deree – The American College of Greece. Deree seeks high-achieving, student-centered individuals to join our community of faculty and staff.
If interested in applying for a position at Deree, applicants should submit a CV, cover letter and contact information (name, e-mail address, telephone number) for at least three persons who can provide a professional reference). Screening of applicants will continue until positions are filled.