senior facilities associate

PeopleCert is looking for a dynamic and experienced Senior Facilities Associate to join our Procurement & Facilities team. The Senior Facilities Associate is responsible for coordinating facilities operations, workplace projects, and technical maintenance activities to ensure a safe, efficient, and high-performing working environment. The role supports the planning and delivery of office renovations, workplace reconfigurations, and sustainability initiatives while overseeing contractors, coordinating technical teams, and ensuring compliance with health, safety, and company standards.

As a Senior Facilities Associate, your tasks will include:

• Coordinate office renovations, fit-outs and workplace reconfiguration projects.

• Review architectural and technical drawings and support space planning initiatives.

• Manage project budgets, timelines, and contractor performance.

• Coordinate office relocations and optimize workspace utilization.

• Supervise the technical maintenance team and external service providers.

• Coordinate preventive and corrective maintenance of HVAC, UPS, generators, server rooms, and access control systems.

• Monitor building operations to ensure compliance with health, safety, and company standards.

• Monitor utilities consumption (electricity, water, and fleet) and support cost optimization initiatives.

• Collect, maintain, and report ESG and sustainability data.

• Coordinate recycling and waste management programs and support environmental initiatives.

What we look for:

• Bachelor's degree in Civil, Mechanical or Electrical Engineering, Facilities Management, Architecture, Construction Management, or a related field.

• 3–5 years of experience in Facilities Management, Technical Operations, or Workplace Projects.

• Experience in office fit-out, renovations, or workplace reconfiguration projects.

• Good knowledge of building systems, including HVAC, UPS, generators, server rooms, and access control systems.

• Strong project coordination, planning, and organizational skills.

• Working knowledge of AutoCAD for reviewing and interpreting architectural drawings.

• Excellent communication and stakeholder management skills.

• Ability to manage multiple priorities and work effectively under pressure.

• Proficiency in Microsoft Office.

• Familiarity with AI-powered productivity tools (e.g., ChatGPT, Microsoft Copilot) and the ability to leverage technology to improve efficiency and workflows.

• Excellent command of Greek and English, both written and spoken.

What we offer:

• Competitive remuneration package.

• Work in an international, dynamic, and collaborative environment.

• Two free vouchers per year from PeopleCert's certification portfolio.

• Continuous learning and professional development opportunities.

• Exposure to international facilities and workplace operations.

• Opportunity to contribute to sustainability and workplace improvement initiatives.