accountant | one&only aesthesis, athens (19156)

The Accountant will report directly to the Finance Manager and will be responsible for leading the Accounts Payable team while ensuring the accurate and timely processing of supplier invoices, compliance with tax obligations and payments. The role requires strong ownership of the end-to-end accounts payable process and a solid understanding of expense control and financial accuracy.
In addition, the Accountant will perform regular reviews of departmental expenses, ensuring proper allocation and monitoring of costs within the P&L of each department. The position plays a key role in maintaining financial discipline, supporting month-end activities, and contributing to continuous improvement of finance processes.

Key Duties and Responsibilities

• Process invoices for payment accurately and timely so that invoices are paid as they become due, no supplier complaints should be received due to late or non-payments of invoices.

• Compliance with tax obligations (VAT and other filings).

• Maintain and update records through my Data platform.

• Oversee Accounts Payable function and supervise team.

• Supporting month and annual closing process.

• Prepares payments on prepayment requests from Purchasing department and ensures that receipts are applied correctly and timely once the goods are received.

• Ensures that information as per supplier invoice corresponds with the information as per PO, GRN and other supporting documents before processing for payment and raises any discrepancies noted to the concerned sections/departments/persons.

• Checks and ensures that all invoices for payment are duly supported with approved Purchase Orders (PO), Goods Receiving Notes (GRN) and other supporting documents or duly signed/authorized by the responsible departments before submitting for payment approval.

• Ensures proper recording of Accounts Payable transactions and expenses are properly allocated to the respective expense accounts.

• Ensures that all payments processed are properly recorded in the books.

• Uploads purchase data from local ERP to my Data and ensure that all records are matching in both systems monthly.

• Routes payment memos and checks for approval and ensures that these are duly approved by the authorized signatories before releasing the checks for payment.

• Coordinates timely and effectively with Purchasing, Receiving, Cost Control and concerned departments on all PO, invoice and receiving issues.

• Liaises with suppliers to ensure that invoice/payment issues are resolved on time.

• Liaises effectively with the bank any queries/matters related to supplier payments.

• Investigates immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.

• Ensures that monthly accruals for goods/services received but not invoiced are prepared and recorded accordingly.

• Checks and ensures that supplier information in ERP are accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.).

• Ensures that all inquiries or emails are acted upon or responded within the day, follows through issues through completion and should not leave any issues not resolved or tasks not completed.

• Reports immediately to Finance Manager any issues noted related to Accounts Payable for resolution.

• Reviews and identifies areas for improvement related to Accounts Payable processes to enhance the current processes and improve internal controls.

• Prepares audit schedules related to Accounts Payable as requested by the external/internal auditors.

• Prepares monthly reconciliation/schedules of Payable accounts and AP aging, Suppliers Prepayments, Purchases, and other payable accounts.

• Files all payment documents timely and always maintains proper filing system for all Accounts Payable documents.

• Attends monthly physical inventory observation as assigned by the Cost Controller.

• Maintains full confidentiality over Resort Financial information.

• Quick and polite response to any inquiries either via telephone or electronic mail.

• Performs ad hoc duties and/or special projects as designated by the Director, Finance and Assistant Finance Manager.

Skills, Experience & Educational Requirements

• Bachelor’s degree in finance

• 3-year of professional experience within a multinational environment, audit firm or large organization.

• Good knowledge of English

• Knowledge of USALI is a plus.

• Good interpersonal skills, bookkeeping skills, effective verbal and listening communication skills, time management skills

• Solid understanding of general accounting principles and processes

• Good knowledge of Greek taxation and my Data.

• Computer skills including Excel and other Microsoft office applications

• Knowledge in accounts payable

• Strong organizational skills, attention to detail, and ability to work in a structured environment with tight deadlines