personal assistant
Jul 6, 2026 · Metlen
About the job
We are currently looking for an Executive Personal Assistant to join our team.
By joining this role, you’ll play a key role in supporting the Director and Leadership Team, ensuring the smooth coordination of daily operations, executive schedules, communications, and administrative processes. You will act as a trusted partner, managing sensitive information with discretion while enabling effective decision-making and organizational efficiency.
Your role will encompass:
• Managing executive calendars, appointments, meetings, and travel arrangements.
• Acting as a primary point of contact for internal and external stakeholders on behalf of the Director.
• Organizing and coordinating meetings, workshops, and corporate events, including venue selection, logistics, catering, and accommodation arrangements.
• Preparing meeting agendas, presentations, reports, and executive documentation.
• Recording and distributing meeting minutes, ensuring follow-up on key actions and decisions.
• Coordinating complex travel itineraries, transportation, accommodation, and related logistics for the Director and Leadership Team.
• Managing confidential documents, correspondence, filing systems, and knowledge management platforms.
• Processing invoices, tracking expenses, and supporting procurement-related administrative activities.
• Gathering, consolidating, and analyzing information for reports, executive summaries, and presentations.
• Supporting the continuous improvement of office administration processes, systems, and workflows.
Your responsibilities:
• Ensuring efficient management of executive schedules and priorities.
• Maintaining confidentiality and secure handling of sensitive information.
• Supporting the Director and Leadership Team with high-quality administrative and organizational assistance.
• Coordinating multiple activities and stakeholders simultaneously while meeting deadlines.
• Monitoring compliance with company procedures, procurement protocols, and organizational policies.
• Delivering accurate reports, presentations, and documentation in a timely manner.
• Identifying opportunities to improve administrative processes and office efficiency.
• Building effective relationships with internal and external stakeholders.
What you bring to the role:
• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Master’s degree will be considered an asset.
• Minimum of 6 years of proven experience as an Executive Personal Assistant, Personal Assistant, or in a similar executive support role.
• Previous experience within financial institutions, industrial organizations, or corporate environments will be considered an advantage.
• Excellent command of English, both written and spoken.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Strong experience with calendar management, office systems, document management tools, and online collaboration platforms.
• Exceptional communication and interpersonal skills.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Ability to manage confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work effectively in a fast-paced environment.
• Availability to travel when required.
Share the same Value Based Behaviors:
• People & Personal Growth
• Results Orientation & Safety Excellence
• Collaboration & Trust
• Empathy & Effective Communication
• Flexibility & Adaptability
Your Benefits:
• Competitive remuneration package
• Ticket Restaurant Card
• Group Health Insurance Plan
• Preferential household electricity plan
• Pension Plan
About the company
As one of Greece’s largest Heavy Industries Companies, Metlen provides more than 4,820 direct and indirect jobs, creating a work environment characterised by job security, equality, stability and employee commitment to the corporate values.
The human resources of the Company comprise highly skilled and trained people active in various sectors and disciplines.
In Metlen we seek to treat our people in a responsible and consistent manner and to remain their first choice of employer throughout the course of their careers. We are standing by our people and we take concrete steps to support their professional development.
Corporate Culture
The corporate culture of Metlen is the element that ensures cohesion and consensus in the efforts to realize the Company's vision, and is present across all the levels of the workforce – from the top management down to the production line.
The core priority of the corporate culture is to invest constantly in the human capital, which is the Company's driving force.
To this end:
- We focus on attracting and retaining competent professionals, whose values and principles are aligned with those of the Company
- We put to good use the potential of our people and we seek to provide them with tools and opportunities to help them develop their skills and support their professional development within the Company
- We encourage innovation, initiative, learning and diversity
- We recognise the importance that maintaining a balance between professional and personal life has for our employees
- We keep in place a set of corporate values that promote business excellence and social responsibility
About the company
As one of Greece’s largest Heavy Industries Companies, Metlen provides more than 4,820 direct and indirect jobs, creating a work environment characterised by job security, equality, stability and employee commitment to the corporate values.
The human resources of the Company comprise highly skilled and trained people active in various sectors and disciplines.
In Metlen we seek to treat our people in a responsible and consistent manner and to remain their first choice of employer throughout the course of their careers. We are standing by our people and we take concrete steps to support their professional development.
Corporate Culture
The corporate culture of Metlen is the element that ensures cohesion and consensus in the efforts to realize the Company's vision, and is present across all the levels of the workforce – from the top management down to the production line.
The core priority of the corporate culture is to invest constantly in the human capital, which is the Company's driving force.
To this end:
- We focus on attracting and retaining competent professionals, whose values and principles are aligned with those of the Company
- We put to good use the potential of our people and we seek to provide them with tools and opportunities to help them develop their skills and support their professional development within the Company
- We encourage innovation, initiative, learning and diversity
- We recognise the importance that maintaining a balance between professional and personal life has for our employees
- We keep in place a set of corporate values that promote business excellence and social responsibility