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We are seeking an organised, professional, and welcoming individual to join our Senior School team as a Receptionist on a one-year maternity cover contract starting in September 2026. The successful candidate will be the first point of contact for students, parents, staff, and visitors and will play a key role in supporting the smooth day-to-day operation of the Senior School.Key Responsibilities:<ul><li>Act as the first point of contact for students, parents, staff, and visitors, providing a warm and professional welcome.</li><li>Answer and direct incoming telephone calls, emails, and general enquiries.</li><li>Coordinate communication between staff, students, and parents.</li><li>Manage reception and front desk operations, ensuring a secure, organised, and professional environment.</li><li>Ensure visitor sign-in procedures and safeguarding/security protocols are followed.</li><li>Support daily Senior School attendance procedures, including late lists, sign-in/sign-out logs, sports and trip lists, and communication of attendance information to staff.</li><li>Prepare and distribute daily morning announcements and weekly staff bulletins.</li><li>Assist with the organisation and administration of Parent-Teacher Meetings, including appointment systems and parent enquiries.</li><li>Provide general administrative support to the Senior School Leadership Team and teaching staff.</li><li>Prepare letters, certificates, attendance confirmations, and other school documentation in English and Greek.</li><li>Support the organisation of school events, performances, concerts, productions, and ceremonies, including the preparation of programmes and materials.</li><li>Assist with examination administration, including mock and external examinations.</li><li>Support emergency and evacuation procedures by preparing and maintaining required documentation and registers.</li><li>Manage school correspondence, newsletters, mail distribution, and internal communications.</li><li>Maintain accurate records, filing systems, and databases.</li><li>Liaise effectively with the school nurse, academic departments, and administrative teams.</li><li>Carry out additional administrative duties as required to support the smooth operation of the Senior School.</li></ul>The Ideal Candidate Will Have<ul><li>Excellent interpersonal and communication skills.</li><li>A friendly, calm, and professional manner.</li><li>Strong organisational and multitasking abilities.</li><li>High attention to detail and confidentiality.</li><li>Excellent written and spoken English and Greek.</li><li>Strong IT skills, including Microsoft Office and online administrative systems.</li><li>The ability to work independently and collaboratively in a busy school environment.</li><li>Previous reception or administrative experience, preferably in a school setting.</li></ul>

Senior School Receptionist

As a Receptionist and, you will provide professional administration services to the Athens office and its visitors. You will support the facilities and administration team to ensure that the office is maintained safely, providing a pleasant working environment as well as supporting team administration requirements in an accurate and timely manner.Key responsibilitiesFront of House, Communication &amp; Employee/Visitor Support<ul><li>Ensure the smooth running of daily office operations to support overall employee efficiency</li><li>Act as the first point of contact for internal and external communication, including phone calls, emails, and general enquiries</li><li>Facilitate clear and professional communication between internal teams and external stakeholders</li><li>Provide a high standard of service to visitors and employees, responding to requests and needs promptly and professionally</li><li>Welcome, register, and escort visitors, ensuring a professional and seamless front-of-house experience</li><li>Manage meeting room bookings, ensuring rooms are appropriately prepared, scheduled, and turned over efficiently</li><li>Support meetings and office events through coordination, setup, and logistical assistance</li><li>Prepare meeting agendas and take minutes when required</li><li>Handle sensitive and confidential information with discretion, ensuring compliance with privacy and security policies</li><li>Adapt to changing priorities while ensuring deadlines and service standards are consistently met</li></ul>Office Administration &amp; Operational Support<ul><li>Provide comprehensive administrative support across departments, assisting with day-to-day operational requirements</li><li>Maintain accurate and well-organised physical and digital filing systems, ensuring accessibility and data integrity</li><li>Support efficient management of office resources, including supplies, equipment, and workspace utilisation</li><li>Coordinate procurement of office supplies and services, ensuring timely delivery and cost efficiency</li><li>Process invoices and payment requests in accordance with internal procedures</li><li>Assist with budget tracking and monitoring of office-related expenditure</li><li>Support onboarding of new employees, including workspace preparation, system access coordination, and induction support</li><li>Assist in planning and coordinating office events, meetings, and conferences, including logistics and scheduling</li></ul>Facilities, Security &amp; Workplace Support<ul><li>Support facilities management activities, including maintenance coordination, office upkeep, and service resolution</li><li>Liaise with cleaning and facilities teams to ensure a safe, clean, and professional working environment</li><li>Manage access control systems, including issuing security access cards, monitoring visitor entry, and maintaining accurate logs</li><li>Escort technicians and contractors on-site and support maintenance or repair works as required</li><li>Proactively identify and address facilities-related issues to ensure smooth office operations</li><li>Ensure meeting rooms, kitchens, and shared spaces are consistently maintained to a high standard</li></ul>Required qualifications<ul><li>Minimum 1 year experience in Reception or Facilities department</li><li>Previous experience in customer service and dealing with VIP/high-profile guests is essential</li><li>Fluent in Greek and English (native or professional level in both languages)</li><li>Proficient in Microsoft Outlook, Excel, and Word (intermediate/sufficient level)</li></ul>Attributes for success<ul><li>Teamwork Skills: Team-oriented with the ability to work independently</li><li>Effective Communication​: Strong verbal and written communication skills</li><li>Customer Focus: Thrives in customer-facing environments and consistently delivers excellent service</li></ul>

Receptionist

Your skills<ul><li>C1 English</li><li>C2 local language</li><li>MS Office knowledge</li><li>Highly service-oriented</li><li>Professional appearance and polite manner</li><li>Strong communication skills while easily inspiring others with your positive nature.</li></ul>Your tasks<ul><li>Manage the front desk, including the switchboard, visitor reception, and administrative tasks</li><li>Handle incoming/outgoing mail, courier shipments, and supply orders with invoice control</li><li>Answer, screen, and direct calls while assisting colleagues and guests</li><li>Oversee office security, monitor access, and issue visitor badges</li></ul>

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