wedding coordinator

We are looking for an experienced and talented individual as a Wedding Coordinator Executive to join the awarded winning 5* Atlantica Beach Resort Hotel in Kos island for the season 2025.

The Wedding Coordinator will oversee and manage all aspects of wedding events held at the hotel. This role will work closely with guests to understand their vision and preferences, collaborating with various hotel departments to bring these plans to life.

Responsibilities

•  Meet with couples to discuss their wedding vision, preferences, and budget.
• Maintain communication, correspondence, and email contacts with guests.
• Assist in selecting wedding packages, vendors, and services (e.g., catering, décor, music, transportation).
• Negotiate, and facilitate contracts and serve as the main point of contact for third-party vendors (florists, photographers, DJs, etc.).
• Coordinate deliveries and ensure that vendors comply with the event timeline.
• Respond to guest inquiries, requests, and concerns in a professional and courteous manner.
• Anticipate and fulfil guest needs to enhance their overall experience.
• Oversee setup and decoration of the wedding ceremony and reception venues, ensuring all details match guest specifications.
• Maintain clear and open communication with other hotel departments to ensure seamless guest experiences.
• Troubleshoot any issues or changes during the event and provide solutions calmly and efficiently.
• Ensure the venue is clean, organized, and properly maintained before, during, and after the event.
• Ensure compliance with all company policies and procedures, including health and safety regulations, data protection, and security procedures.

Requirements

• Bachelor's degree in hospitality Management, Event Planning, or a related field is preferred.
• Previous experience of 2 years in event planning or wedding coordination is desirable.
• Excellent communication and interpersonal skills, with the ability to interact effectively with guests, and vendors.
• Strong organizational, time-management skills, problem-solving and decision-making skills, with the ability to handle complex and/or escalated guest issues and find creative solutions
• Knowledge of hospitality industry best practices, including customer service and guest experience.
• Fluent in written and spoken English; additional languages a plus.
• Familiarity with hotel reservation systems.

Benefits

• Competitive salary and other benefits (as per local legislation)
• Advanced opportunities for professional growth
• Accommodation (if necessary) and board
• Participation in educational programs
• Diverse and multicultural environments
• Professional skills development