project administrator – alba, executive development department

Alba Graduate Business School, The American College of Greece is seeking a highly organized and detail-oriented professional to join its Executive Development team as a Full-time Project Administrator on a rotating shift schedule. The successful candidate will support the delivery of high-quality executive education programs for corporate clients, senior professionals, and industry leaders.

About Alba Executive Development:

Alba Executive Developmentoffers high-impact, applied learning programs for professionals and executives. Through open enrollment and customized courses, it helps individuals and organizations enhance leadership, strategy, transferable competencies and innovation skills. In the recent years, the department has also launched a Community Learning Series, with the mission to energize the business community, empower diverse community groups through learning, and equip them with the competencies needed for a successful, sustainable and fulfilling future.

Key Responsibilities:

• Support the coordination and implementation of executive education programs, including scheduling, logistics, and communications with faculty and participants.

• Oversee seminar operations, including onsite support during program opening and closing, ensuring all logistics are handled efficiently.

• Serve as a main point of contact for participants and instructors, managing attendance records, correspondence, and participant queries.

• Ensure accurate documentation, timely issuance of certificates and transcripts, and compliance with institutional procedures.

• Assist in streamlining administrative workflows and utilizing digital tools for improved efficiency.

• Utilize digital platforms—including learning management systems (LMS) and social media.

• Coordinate travel arrangements and event logistics.

• Provide onsite support at external venues when needed.

Working Hours:

This position operates on a rotating shift schedule. Candidates should be available to work morning or afternoon to support departmental and organizational needs.

Required Qualifications:

• Bachelor’s degree in Business Administration, , Humanities, Education or a related field.

• 2–4 years of relevant experience in administrative support, project coordination, customer service, or a related role. Recent graduates with strong academic credentials and demonstrated potential are also encouraged to apply.

• Excellent command of both Greek and English (written and spoken).

Required Skills:

• High attention to detail

• Ability to prioritize tasks and meet deadlines

• Problem-solving and proactive mindset

• Strong organizational, multitasking and problem-solving skills.

• Excellent interpersonal skills.

• Customer-centric approach

• Adaptability and flexibility in a fast-paced environment

Technical Skills:

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Calendar and meeting management

• Document preparation and record management

• Experience with virtual meeting platforms (Teams, Zoom, Webex)

Other requirements:

• Flexibility in work schedule to support program delivery, including non-standard hours.

• Willingness to travel locally as needed.

• Strong sense of confidentiality, discretion, and adherence to ethical standards.