part-time project administrator – executive development department

ALBA Graduate Business School, The American College of Greece is seeking a highly organized and detail-oriented professional to join its Executive Development team as a Part-time Project Administrator. The successful candidate will support the delivery of high-quality executive education programs for corporate clients, senior professionals, and industry leaders.

About ALBA Executive Development:

ALBA Executive Development offers high-impact, applied learning programs for professionals and executives. Through open enrollment and customized courses, it helps individuals and organizations enhance leadership, strategy, transferable competencies and innovation skills. In the recent years, the department has also launched a Community Learning Series, with the mission to energize the business community, empower diverse community groups through learning, and equip them with the competencies needed for a successful, sustainable and fulfilling future.

Key Responsibilities:

• Support the coordination and implementation of executive education programs, including scheduling, logistics, and communications with faculty and participants.
• Oversee seminar operations, including onsite support during program opening and closing, ensuring all logistics are handled efficiently.
• Serve as a main point of contact for participants and instructors, managing attendance records, correspondence, and participant queries.
• Ensure accurate documentation, timely issuance of certificates and transcripts, and compliance with institutional procedures.
• Assist in streamlining administrative workflows and utilizing digital tools for improved efficiency.
• Utilize digital platforms—including learning management systems (LMS) and social media—to enhance participant engagement and program visibility.
• Provide onsite support at external venues when needed.

Required Qualifications:

• Current undergraduate/postgraduate student or recent graduate in Business Administration, STEM, Humanities, Education, or related field.
• Minimum one year of relevant experience in administrative support or customer-facing roles in a fast-paced, service-oriented environment.
• Excellent command of both Greek and English (written and spoken).
• Advanced knowledge of MS Office and scheduling/communication tools.

Required Skills:

• Strong organizational, multitasking and problem-solving skills.
• High attention to detail
• Customer-centric approach
• Excellent interpersonal skills.

Other Requirements:

• Flexibility in work schedule to support organizational and departmental needs, including weekday afternoons and occasional Saturdays.
• Willingness to travel locally as needed.
• Strong sense of confidentiality, discretion, and adherence to ethical standards.

Application Deadline: June 30, 2025

Anticipated Start Date: September 1, 2025

Application Instructions: Applicants should complete the online application and include the following materials:

• A cover letter describing previous related experience.
• A current CV.
• Contact information (name, e-mail address, telephone number) for at least three persons who can provide a professional reference.