administrative assistant, business affairs office (maternity cover)

The American College of Greece is seeking a highly organized and qualified Administrative Assistant to join the Business Affairs Office. The successful candidate will provide administrative and operational support to the Business Affairs Office, contributing to the efficient day-to-day functioning of the department.

Job Responsibilities:

• Coordinate and follow through on travel arrangements and bookings for College-related travel

• Gather, review, and process documentation required for credit card payment procedures

• Maintain, organize, and continuously update the department’s digital filing systems and records

• Assist with financial and administrative documentation, reporting, and recordkeeping as needed

• Liaise and collaborate effectively with internal departments and external partners to support daily operations

• Contribute to the improvement and streamlining of administrative processes and workflows

• Complete special projects and perform additional duties as assigned by the supervisor

Required Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Economics, Finance, or a related field

• Master’s degree will be considered an asset

• Excellent command of the English language, both written and spoken

• Proficiency in MS Office applications, especially Excel

• Previous experience in an accounting, finance, or administrative support role will be considered a plus

Required Skills:

• Strong organizational and time management skills

• Attention to detail and accuracy in handling documentation and records

• Ability to manage multiple tasks and meet deadlines

• Strong communication and interpersonal skills

• Problem-solving mindset and willingness to take initiative

• Ability to work both independently and collaboratively within a team

• Professionalism, discretion, and reliability

• Adaptability and flexibility in a dynamic work environment