administrative assistant

As the first point of contact for visitors and callers, you’ll be the face and voice of THEON. This is a key role in ensuring the smooth operation of our front office and supporting various administrative functions across the organization.

Key Responsibilities
•    Greet and assist visitors in a professional and friendly manner
•    Manage incoming calls and direct them appropriately
•    Handle incoming and outgoing mail and deliveries
•    Maintain a clean and organized reception area
•    Schedule appointments and coordinate meeting rooms
•    Provide administrative support to various departments, including document preparation, filing, and data entry
•    Manage office supplies and ensure inventory levels are maintained
•    Assist with travel arrangements and event coordination when needed

Qualifications
•    Proven experience in a receptionist or administrative support role
•    Excellent verbal and written communication skills in English (additional languages a plus)
•    Strong organizational skills and attention to detail
•    Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•    Ability to multitask and handle a variety of responsibilities with a positive attitude
•    Professional appearance and demeanor