executive assistant

As an Executive Assistant you will play a critical role in supporting our leadership, ensuring efficient office operations, managing schedules, and handling various administrative tasks.

How you will contribute to our success:

• Manage the CEO’s calendar, prioritize scheduling needs, and coordinate meetings, appointments, and events. 
• Arrange and oversee all travel logistics.
• Assist the CEO with project management, tracking timelines and deliverables, and ensuring alignment across departments. 
• Prepare reports and updates for executive reviews.
• Conduct research on industry trends and competitors, compile reports and provide data insights to support strategic decision-making.
• Prepare materials for executive and board meetings, take detailed minutes, and manage follow-up tasks. 
• Handle sensitive documents with strict confidentiality, maintain organized filing systems and ensure secure handling of all documentation.
• Serve as the CEO’s liaison with internal and external stakeholders, respond to inquiries professionally and maintain the organization’s reputation.
• Organize company events, executive retreats, and other special activities.

Qualifications:

• Minimum 3 years of experience in an administrative, executive, or personal assistant role, preferably within the telecommunications or fiber optics industry.
• Bachelor’s degree or equivalent experience in Business Administration or a related field would be considered an asset.
• Excellent organizational and multitasking abilities with keen attention to detail.
• Strong verbal and written communication skills in English; German language proficiency is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• High degree of professionalism, confidentiality, and integrity.
• Ability to work independently and proactively in a fast-paced environment.

What we offer:

• Competitive remuneration package;
• Active participation in exciting and challenging projects that shape the infrastructure of the future;
• Opportunities to develop new skills and progress your career through on the job training;
• Other corporate benefits.

Phoenix Engineering is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences and treat them with fairness and confidentiality. We do not discriminate based on age, sex, race, color, religion, national origin, disability, or any other characteristic. If you are ready to unlock your potential, we will be happy to receive your CV!