project coordinator int-0326

Intellectica is recruiting a Project Coordinator on behalf of its client, a leading provider of specialized engineering solutions for subsea cable installation and offshore energy infrastructure. Known for its commitment to technical excellence, operational reliability, and client-focused delivery, the company is expanding its project team to support a growing pipeline of complex international projects. The Project Coordinator shall play a critical role in coordinating activities between onshore teams, offshore operations, and external stakeholders to ensure successful project execution. Based in Attiki, Greece – with international travel to global project sites for up to 4-6 months per year – the successful candidate shall report directly to the assigned Project Manager and work closely with cross-functional teams, clients, and offshore personnel throughout project lifecycles.

Key activities and responsibilities of this role include:

• Supporting the Project Manager in developing detailed action plans, schedules, and resource allocations across project phases
• Drafting and maintaining comprehensive project documentation, including Execution Plans, Method Statements, and Technical Reports
• Collaborating closely with engineering departments to gather required inputs for geotechnical, cable installation, and survey documentation
• Reviewing and validating engineering studies to ensure alignment with project goals and standards
• Monitoring project progress using action trackers and daily diaries, and flagging risks or deviations early
• Coordinating communications with internal stakeholders (e.g., HSE, Engineering, Offshore Managers) and clients throughout the project lifecycle
• Attending and contributing to internal and external project meetings (e.g., Kick-off, HAZID/HAZOP)
• Joining offshore teams during mobilization, execution, and demobilization phases on a rotational basis as required
• Preparing and monitoring Daily Progress Reports (DPRs) and reviewing logbook entries
• Drafting Minutes of Meetings and maintaining accurate documentation within the company’s data management system
• Participating in onboard vessel meetings and liaising actively with survey teams, Marine Superintendents, and Client Representatives
• Reviewing survey results and ensuring compliance with technical and safety requirements
• Assisting in preparing Management of Change (MOC), Field Reports, and As-built documentation
• Ensuring adherence to HSE policies, safety audits, and offshore reporting standards
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Engineering (e.g., Civil, Mechanical, Electrical, or Marine Engineering)
• 2-4 years of related engineering or offshore project coordination experience
• Demonstrated experience in managing or supporting technical projects from initiation to delivery
• Familiarity with offshore operations, vessel coordination, and subsea cable installation is an advantage
• Understanding of risk management, QA/QC protocols, and engineering documentation standards
• Proficiency in Microsoft Project and Microsoft Planner, along with general MS Office applications
• Fluency in Greek and English, both written and spoken

Core competencies of a successful candidate:

• Strong time-management and multitasking ability
• Clear and confident communicator
• Highly organized and detail-oriented
• Collaborative and team-focused mindset
• Proactive problem-solving approach
• Adaptable to dynamic offshore environments
• Client-centric and service-oriented attitude
• Flexible to travel 4-6 months per year