personal assistant int-0248

Intellectica is seeking a highly organized and efficient Personal Assistant to support the Oral and Maxillofacial Surgeon/Managing Director of a modern dental clinic specializing in advanced technologies and innovative techniques. Based in Athens, Greece, the successful candidate will play a key role in managing the surgeon’s daily activities and ensuring the smooth operation of the clinic’s processes.

Key activities and responsibilities of this role include:

• Coordinating and managing appointments, surgeries, meetings, and professional engagements to optimize the Managing Director’s time
• Attending meetings alongside the Managing Director, preparing agendas, taking detailed minutes, and ensuring follow-up on action items
• Taking thorough notes during patient consultations to document key details, treatment plans, and follow-up actions
• Managing emails, phone calls, and other communications on behalf of the Managing Director
• Maintaining and updating patient and clinic records using the clinic’s CRM system to ensure accuracy and compliance
• Serving as the first point of contact for internal and external stakeholders, providing a professional and welcoming impression
• Tracking priorities, setting reminders for upcoming tasks, and ensuring deadlines are consistently met
• Handling sensitive and confidential information with discretion and professionalism
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree or equivalent experience in administration, healthcare management, or a related field
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Proficiency with CRM systems and office software
• Fluent in Greek and English

Core competencies of a successful candidate:

• Strong communication and interpersonal skills
• Excellent organizational and time management abilities with attention to detail
• Proactive, adaptable, and capable of handling multiple tasks
• Discretion and ability to maintain confidentiality