Intellectica is recruiting an Operations Coordinator on behalf of its client, a leading medical aesthetics and regenerative medicine group headquartered in Glyfada, operating under an on-site work model. The company is renowned for its innovative treatments, clinical excellence, and commitment to enhancing natural beauty and well-being. Based in Glyfada, Attica, this role reports directly to the CEO and plays a central role in the organization, coordination, and optimization of the clinic’s operations, ensuring efficient day-to-day performance and sustainable long-term growth.

Key activities and responsibilities of this role include:

• Ensure day-to-day operational efficiency and optimization of the clinic’s operations

• Manage procurement, warehouse, and inventory operations, including stock counts, variance control, and quantitative and qualitative receipt of materials

• Oversee supplier orders and pricing, supporting smooth supply flow and timely availability of materials

• Coordinate and oversee internal and external stakeholders regarding the availability and management of equipment across office and storage areas

• Maintain accurate and up-to-date records related to maintenance activities, service history, and external partner performance

• Coordinate with external IT vendors to resolve technical issues and support ongoing operational needs

• Prepare monthly performance reports tracking key business and operational indicators

• Contribute to budgeting processes and ensure accurate maintenance of procedural records

• Oversee office management activities and coordinate the business calendar

• Collaborate on process improvements and SOP implementation to enhance workflow and compliance

• Participate in HR-related tasks, such as onboarding and training of front desk staff when required

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration, Economics, or a related field

• A minimum of 5 years of professional experience in operations, administration or coordination roles, ideally within a small to medium-sized business environment

• Excellent knowledge of ERP and CRM systems; experience with SAP will be considered an asset

• Proficiency in Microsoft Office applications, such as Outlook, Excel, Word

• Fluent in Greek with professional-level English communication skills

Core competencies of a successful candidate:

• Detail-oriented and structured thinker

• Leadership capability, defining priorities and driving effective execution

• Discreet, ethical, and trustworthy

• Solution-driven with a process mindset and strong organizational skills

• Able to communicate clearly across teams

• Proactive, reliable, and hands-on

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