executive assistant int-0351

Intellectica is recruiting an Executive Assistant on behalf of its client, a fast-scaling technology and digital solutions company serving high-profile clients in the media sector. Based in Athens, Greece, the successful candidate will provide critical administrative and operational support to the company’s Manager, ensuring seamless execution of business priorities and enhancing overall executive efficiency.

Key activities and responsibilities of this role include:

• Handle incoming calls, messages and redirection as needed
• Prioritize and manage email correspondence, ensuring timely attention to important matters
• Organize daily meeting agendas, take minutes, handle correspondence and draft emails
• Coordinate schedules, travel arrangements, and meetings with partners and clients
• Collaborate with team members to prepare the Manager for meetings, presentations, and key initiatives
• Perform administrative tasks, including record keeping, note-taking, documentation creation, filing and confidential financial management
• Welcome visitors, review documents, manage internal communications, and optimize office efficiency
• Assist in the execution of strategic initiatives by following up on key action items and deadlines
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related field
• Previous experience in an Executive Assistant role supporting C-level executives
• Proficiency in MS Office Suite
• Fluent in Greek and English

Core competencies of a successful candidate:

• Strong communication and interpersonal skills
• Excellent organizational and time management abilities with attention to detail
• Proactive, adaptable, and capable of handling multiple tasks
• Discretion and ability to maintain confidentiality