executive assistant int-0291

Intellectica is recruiting a motivated Executive Assistant to support the Chief Executive Officer of a leading Insurance and Reinsurance broker in Greece and a key player in the global market. Based in Athens, Greece, the successful candidate will play a pivotal role in managing the CEO’s daily operations, ensuring seamless execution of business priorities and enhancing overall executive efficiency.

Key activities and responsibilities of this role include:

• Coordinate travel arrangements and schedule appointments and meetings for the Chief Executive Officer while managing their calendar efficiently
• Handle incoming calls, messages and redirection as needed
• Prioritize and manage email correspondence, ensuring timely attention to important matters
• Organize daily meeting agendas, take minutes, handle correspondence and draft emails
• Accompany the Chief Executive Officer to business events
• Coordinate schedules, travel arrangements, and meetings with partners and clients
• Collaborate with team members to prepare the CEO for meetings and presentations
• Perform administrative tasks, including record keeping, note-taking, documentation creation, filing and confidential financial management
• Welcome visitors, review documents, manage internal communications, and optimize office efficiency
• Assist in the execution of strategic initiatives by following up on key action items and deadlines
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related field
• Previous experience in an Executive Assistant role supporting C-level executives
• Proficiency in MS Office Suite
• Fluent in Greek and English

Core competencies of a successful candidate:

• Strong communication and interpersonal skills
• Excellent organizational and time management abilities with attention to detail
• Proactive, adaptable, and capable of handling multiple tasks
• Discretion and ability to maintain confidentiality