office administrator & sales support

The Office Administrator & Sales Support role ensures the smooth and efficient operation of the office while providing essential administrative support to the sales function for Distributor Markets. This position is responsible for maintaining a well-organized workplace, supporting internal events, overseeing office health & safety protocols, and assisting the sales team with key administrative tasks. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities Include:

Facilities Management

• Oversee day-to-day office operations to ensure a clean, safe, and well-functioning workspace.

• Liaise with building management, vendors, and service providers for maintenance, repairs, and facility needs.

• Manage office supplies, equipment, and inventory, ensuring availability and cost efficiency.

• Coordinate office access, security badges, meeting room logistics, and visitor management.

Event Organization Support

• Assist in planning and delivering internal events, meetings, and team activities.

• Coordinate logistics such as venue setup, catering, materials, and schedules.

• Support company-wide events, workshops, and external partner gatherings as needed.
  

Health & Safety Oversight

• Act as the office Health & Safety point of contact.

• Ensure compliance with company safety policies and local regulations.

• Maintain emergency procedures, first-aid supplies, fire wardens, and safety documentation.

• Conduct periodic safety checks and support H&S training or drills.

Sales Administration

• Provide administrative and coordination support to the sales team serving Distributor Markets.

• Assist with order processing, documentation, and maintaining accurate records in CRM or sales systems.

• Prepare reports, presentations, and sales materials as requested.

• Communicate with distributors to ensure timely follow-up, documentation, and resolution of administrative needs.

• Support the sales team with data entry, contract tracking, scheduling, and general administrative tasks.

So, what does it take to be successful in this role?

Qualifications & Skills

• Proven experience in office administration, sales support, or a similar role.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent communication and interpersonal abilities.

• Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace, CRM systems).

• Ability to work independently, take initiative, and solve problems proactively.

• Knowledge of health & safety practices (preferred but not required; training can be provided).

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent professional qualification).

• Excellent knowledge of English language