personal assistant

The Greek leading Biscuits & Bakery company Ε.J. PAPADOPOULOS S.A. is seeking to employ a talented, driven & committed: Personal Assistant How you will contribute: Serve as the primary point of contact for the CEO, managing incoming communications including emails and phone calls; respond, relay messages, or escalate as appropriate Manage complex calendars and coordinate meetings, appointments, and events across multiple time zones Provide comprehensive administrative and office support to ensure smooth daily operations Schedule, confirm, and coordinate meetings, ensuring all logistics and materials are prepared in advance Arrange domestic and international travel, ensuring compliance with company travel policies and optimizing itineraries Execute tasks and projects assigned by senior management with efficiency and discretion Oversee office supply inventory and liaise with vendors to ensure timely procurement and service delivery Support ad hoc administrative projects, including research, reporting, and documentation Maintain organized filing systems and archives, ensuring confidentiality and data protection Assist with personal errands and tasks for the CEO as needed, maintaining professionalism and discretion Collaborate with internal departments and external stakeholders to facilitate seamless communication and workflow Track deadlines and proactively follow up on pending tasks to ensure timely completion What you will bring: Bachelor’s degree in Business Administration or related field; MSc preferred Professional Experience of Minimum 5 years in a similar executive support or administrative role Fluent in both Greek and English (written and spoken) – essential Excellent interpersonal and communication abilities; adept at engaging with diverse audiences Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Highly self- disciplined with the ability to prioritize tasks, manage time effectively, and meet tight deadlines Proven experience in fast-paced, high pressure environments; capable of managing multiple priorities simultaneously Demonstrated ability to work autonomously while maintaining alignment with team and organizational goals High level of personal and professional ethics, discretion, and confidentiality