administrative assistant

We are seeking a professional, organised, and proactive Administrative Assistant to join our administrative team and support daily school operations.

Key Responsibilities

Administrative & Office Support

• Maintain school calendars, schedule meetings, and coordinate appointments.

• Manage school correspondence, including phone calls, emails, and office enquiries.

• Organise and maintain school files, documents, and records.

Inventory & Supplies Management

• Monitor, track, and maintain inventory of school resources, stationery, and classroom supplies.

• Coordinate ordering, receiving, and distribution of supplies and equipment.

• Liaise with vendors and ensure timely procurement.

Event Coordination

• Assist in planning and organising school events such as Parents’ Days, coffee mornings, assemblies, and community activities.

• Support logistics, communication, invitations, and hospitality for events.

• Maintain event records and assist with post-event evaluation.

School Support

• Provide administrative assistance to teaching staff and school leadership.

• Help maintain a welcoming and professional school reception area.

• Support general school operations and other duties as assigned.

Qualifications & Skills

• Proven experience in an administrative role, preferably in a school or educational setting.

• Strong organisational and time-management skills.

• Excellent interpersonal and communication skills.

• Good working knowledge of MS Office / Google Workspace.

• Ability to multitask and work independently in a busy environment.

• Professional attitude and commitment to safeguarding and confidentiality.

• Excellent knowledge of Greek and English.