administrative specialist, panel 6670

This is a great opportunity to start your career in Global organisation with the famous brand! Please note that this is temporary position for 6 months contract with possibility of prolongation.

What you'll do:

Provide logistical and scheduling support for expert panels

• Schedule meetings between agencies & BIC project requesters
• Follow timelines for scheduled tests in panel trackers and follow up with requesters & agencies to make sure deadlines are hit
• Order, ship & monitor products for panel training sessions
• Communicate with agency to check for existing data
• Update/monitor inventory files with agencies
• Organize used products returned from panel testing

Find and organize files to assist with internal data requests

• Search the panels databases for available reports on the requested topic/products/program
• Organize and share links to relevant reports
• Help troubleshoot with basic issues / support navigation 

Assist with data management application systems 

• Upload project documents (briefs, product photos, product performance data, reports) across platforms (panels app, servers, Windchill, Teams)
• Support DMA upgrades by cross-checking data in tool vs. excel files (for quality check), renaming files based on updates, stress testing application by clicking buttons to monitor for crashing

Support with new agency tendering process

• Build files & folders on teams
• Monitor timeline and reach out to agency as needed to make sure on track
• Order, ship & monitor samples (BIC & competitive) for lexicon creation & panel trainings
• Coordinate between lab and agency on product needs (e.g. number of heads and handles for system razors…)

Internal panel support 

• Support in internal panels tasks if a test is launching
• Help with cleaning and uploading data into the KPI and analysis tool, review excel sheets to flag any outliers (cross-check data for inconsistencies)

What you'll bring to BIC:

• Computer skills (required typing, file navigation, online order placement, email – and ideally basic knowledge of Excel, PowerPoint)
• Ideally experience dealing with data sets, studies in school related to technical disciplines (engineering and design, data analysis, statistics, research, data science/computing)
• Organized and able to manage schedules, good attention to detail
• Good communication skills in Greek and English
• Able to perform light manual tasks like carrying boxes of razor shipments, sorting and packing