executive secretary

We are seeking a professional and motivated Executive Secretary to provide personalized secretarial and administrative support to the Chief Technology Officer (CTO) and across the Technology Divisions. In this pivotal role, you will play a crucial part in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and handling confidential information with discretion. If you are organized, proactive, and thrive in a dynamic environment, we would love to hear from you!

The role reports to the Chief Technology Officer (CTO).

Key Accountabilities

1. Executive & Administrative Support

• Act as the point of contact between the CTO and internal/external clients

• Prepare, coordinate, and provide the necessary materials for the CTO's participation in meetings and events

• Evaluate, prioritize, and promote a wide range of complex and confidential requests/suggestions submitted to the CTO for review and approval

• Screen and direct phone calls and distribute correspondence/communication accordingly

• Handle requests and queries appropriately

• Manage the daily/weekly/monthly agenda and organize meetings, appointments, and events

• Make travel arrangements for the Technology Divisions

• Take dictation and minutes in meetings with Board members

• Produce reports, presentations, and briefs

2. Office & Operational Management

• Devise and maintain an office filing system

• Be aware of and implement office administration duties in collaboration with other units and staff members within the company

• Manage all procurement-related activities for the Technology Divisions

Knowledge and experience

• At least 5 years of experience in a similar role, preferably in fast-paced companies

• Degree or Diploma of Higher Education

Skills & Competences

• Strong interpersonal communication skills and customer orientation

• Excellent written and verbal communication skills in English & Greek

• Excellent time management and problem-solving skills

• Committed to following procedures

• Ability to work effectively in a fast-paced environment with dynamic conditions/priorities and multiple roles

• Ability to manage crisis and maintain patience and a professional posture

• Strong collaborator with exceptional planning and organizational skills

• Flexibility and adaptability

• Ability to demonstrate discretion and confidentiality at all times

• MS Office proficiency (Word, Excel, PowerPoint, Visio)

• Good working knowledge of SAP

• Up-to-date with the latest office applications and collaboration tools (MS Teams, Webex, etc.)

• Fulfilled military obligations (for men)

What we offer

At Athens Exchange Group, we highly value our employees and provide them with a work environment that fosters creativity and personal growth. Our compensation and benefits scheme is designed to support our employees and their families, and it includes:

• Hybrid working model

• Competitive base salary

• Annual bonus based on company and individual performance

• Retirement savings plan, according to company policy

• Private health & life insurance with free inclusion of family members

• Family benefits (Kindergarten and summer camp allowance, Christmas gifts, increased parental leave, etc.)

• Subsidized meals in the company restaurant

• Access to online training platforms such as LinkedIn Learning, Udemy, Pluralsight & continuous learning opportunities

• 24/7 employee assistance program

• Participation in company sports activities (e.g., soccer, basketball, beach volleyball, pilates)