Πληροφορική

Χρηματοοικονομικά

Δημοσιογραφία / ΜΜΕ

Πωλήσεις / Marketing / Εμπόριο Λιανικής

Κατασκευαστικός Κλάδος / Τεχνικά Επαγγέλματα

Διοίκηση Επιχειρήσεων

Γραμματειακή Υποστήριξη

Ανθρώπινο Δυναμικό / HR

Άλλο

Τέχνες / Πολιτισμός

Νομικές Υπηρεσίες

Αποθήκη / Logistics

Βιομηχανική Παραγωγή

Κέντρο Εξυπηρέτησης / Call Center

Φροντίδα Κτιρίων / Σπιτιών

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Today

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Intellectica is recruiting an&nbsp;Executive Assistant&nbsp;on behalf of its client, a fast-scaling technology and digital solutions company serving high-profile clients in the media sector. Based in Athens, Greece, the successful candidate will provide critical administrative and operational support to the company’s Manager, ensuring seamless execution of business priorities and enhancing overall executive efficiency.Key activities and responsibilities of this role include:<ul><li>Handle incoming calls, messages and redirection as needed</li><li>Prioritize and manage email correspondence, ensuring timely attention to important matters</li><li>Organize daily meeting agendas, take minutes, handle correspondence and draft emails</li><li>Coordinate schedules, travel arrangements, and meetings with partners and clients</li><li>Collaborate with team members to prepare the Manager for meetings, presentations, and key initiatives</li><li>Perform administrative tasks, including record keeping, note-taking, documentation creation, filing and confidential financial management</li><li>Welcome visitors, review documents, manage internal communications, and optimize office efficiency</li><li>Assist in the execution of strategic initiatives by following up on key action items and deadlines</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in Business Administration or a related field</li><li>Previous experience in an Executive Assistant role supporting C-level executives</li><li>Proficiency in MS Office Suite</li><li>Fluent in Greek and English</li></ul>Core competencies of a successful candidate:<ul><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time management abilities with attention to detail</li><li>Proactive, adaptable, and capable of handling multiple tasks</li><li>Discretion and ability to maintain confidentiality</li></ul>

Executive Assistant int-0351

Intellectica is recruiting a&nbsp;Travel &amp; Ticketing Coordinator&nbsp;on behalf of its client, a leading provider of specialized engineering solutions for subsea cable installation and offshore energy infrastructure. Renowned for delivering high-quality, reliable services to global partners, the company values precision, accountability, and operational excellence. Based in Attiki, Greece, this role reports directly to the Operations Director and plays a key part in managing and streamlining corporate travel arrangements for employees and clients.Key activities and responsibilities of this role include:<ul><li>Coordinating travel arrangements for employees and clients, including flights, accommodation, and ground transportation</li><li>Identifying, evaluation, and onboarding reputable travel vendors and service providers</li><li>Negotiating favorable rates and exploring cost-effective travel option through various platforms</li><li>Developing and maintaining strong relationships with travel vendors</li><li>Ensuring all travel plans are in full compliance with the internal and external policies and procedures</li><li>Preparing detailed travel itineraries and proactively communicating updates</li><li>Providing 24/7 support to travelers during their trips when and as required</li><li>Maintaining accurate travel records and reports, including cost breakdowns, charge reviews, and the recording of travel days, in coordination with the accounts department and/or project managers</li><li>Supporting the general administrative function with tasks including the procurement of office supplies</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in Business Administration, Hospitality or a relevant field</li><li>Minimum of 2 years of professional experience as a Travel Coordinator or in a similar role</li><li>Hands-on experience with travel booking software and tools</li><li>Proficiency in MS Office Suite</li><li>Fluency in Greek and English</li></ul>Core competencies of a successful candidate:<ul><li>Clear and professional communication (written and verbal)</li><li>Strong organizational skills and multi-tasking ability</li><li>Effective negotiation and problem-solving skills</li><li>Detail oriented and proactive</li><li>Comfortable in a dynamic, fast-paced environment</li><li>Responsive and flexible to accommodate travelers</li></ul>

Travel & Ticketing Coordinator int-0324

Intellectica is seeking a skilled&nbsp;Receptionist&nbsp;to join a modern dental clinic specializing in advanced technologies and innovative techniques. Based in Athens, Greece the selected candidate will be the first point of contact for patients and visitors, ensuring a smooth and positive experience while supporting the clinic’s daily operations.Key activities and responsibilities of this role include:<ul><li>Greeting patients and visitors with professionalism and warmth, ensuring a seamless check-in process</li><li>Handling internal phone calls, messages, and coordination among team members</li><li>Assisting in scheduling, rescheduling, and confirming patient appointments</li><li>Preparing and managing patient prescriptions as instructed by the dental team</li><li>Maintaining the cleanliness and organization of the reception area and waiting room, creating a welcoming atmosphere</li><li>Addressing patient concerns with empathy and professionalism, escalating issues to the appropriate personnel when necessary</li><li>Supporting clerical duties such as documentation, updating patient records, and other related activities</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Previous experience in secretarial and/or administrative support</li><li>Familiarity with CRM tools is highly desirable</li><li>Proficiency in MS Office Suite</li><li>Willingness to work in a&nbsp;rotational&nbsp;schedule</li><li>Fluent in Greek and English</li></ul>Core competencies of a successful candidate:<ul><li>Strong interpersonal and communication skills, with a friendly and approachable demeanour</li><li>Excellent organizational and multitasking abilities.</li><li>Problem-solving skills with the ability to handle complaints calmly and professionally</li><li>Attention to detail and a proactive mindset</li><li>High level of discretion and professionalism</li></ul>

Receptionist int-0320

Intellectica is recruiting on behalf of its client, a dynamic and publicly listed group of companies operating at the forefront of the high-tech sector. With a presence in global markets and a portfolio that spans cutting-edge innovation and strategic investments, the group is known for its bold vision, high-impact leadership, and a culture of excellence. To support the President in driving cross-company alignment and high-level strategic execution, we are seeking an experienced and business-savvy&nbsp;Project Manager to the President. This pivotal role serves as the President’s right hand — acting as both strategic advisor and operational integrator. The successful candidate will be deeply embedded in the leadership structure, attending key meetings, coordinating across internal and external stakeholders, and ensuring the President’s priorities are executed with precision and foresight.Key activities and responsibilities of this role include:<ul><li>Acting as a strategic thought partner to the President, providing input on business decisions, priorities, and company-wide initiatives</li><li>Serving as a primary liaison for the President among internal teams and external stakeholders, ensuring exceptional service and strong professional relationships</li><li>Participating in and preparing for all high-level meetings, tracking outcomes, and ensuring follow-through on action items</li><li>Preparing impactful presentations and briefing materials for board meetings, investor sessions, and executive communications</li><li>Managing the President’s agenda, optimizing time allocation and aligning meetings to strategic priorities</li><li>Drafting, proofreading, and managing high-level internal and external communications, including speeches and strategic documents</li><li>Leading or supporting cross-functional projects that require executive oversight or inter-company collaboration</li><li>Handling sensitive and confidential information, including budgets and expenses for executive and office-related expenditures, with discretion and professionalism</li><li>Identifying opportunities for operational efficiency, improved communication, and strategic alignment across the group</li><li>Any other task that may be required from time to time</li></ul>Professional experience &amp; qualifications of a successful candidate:<ul><li>Bachelor’s degree in International Affairs, Business Administration, or a related field; an MBA or similar advanced degree is a strong plus</li><li>5-7 years of professional experience in executive assistance, business consulting, or junior executive advisory</li><li>Proven experience working closely with senior executives in fast-paced, high-complexity environments</li><li>Advanced presentation development and delivery skills, with demonstrated experience creating high-impact executive presentations</li><li>Tech-savvy and comfortable managing digital tools</li><li>Familiarity with project management tools is considered a plus</li><li>Proficiency in the MS Office Suite</li><li>Fluency in Greek and English (written and verbal)</li><li>Willingness to travel as needed</li></ul>&nbsp;Core competencies of a successful candidate:<ul><li>Exceptional communication, interpersonal and presentation skills</li><li>Flexible and adaptable, with a proactive attitude, capable of multitasking and prioritizing effectively</li><li>Strong organizational and planning skills, exhibiting high levels of reliability</li><li>High integrity standards, being able to appropriately handle sensitive and confidential information</li><li>Strategic thinker with strong business acumen</li><li>Proactive and solution-oriented</li><li>Excellent stakeholder management skills</li><li>Composed and adaptable under pressure</li></ul>

PM to the President int-0315

Θέσεις Εργασίας Ελλάδα, Intellectica, Γραμματειακή Υποστήριξη

executive assistant int-0351

Intellectica

travel & ticketing coordinator int-0324

Intellectica

receptionist int-0320

Intellectica

pm to the president int-0315

Intellectica