human resources specialist

The American College of Greece (Aghia Paraskevi Campus) is seeking a detail-oriented and highly organized HR Specialist to join the Office of Human Resources. The successful candidate will support a broad range of human resources operations, ensuring compliance with employment legislation and institutional policies while contributing to the efficient delivery of human resources services across the College.

Main Responsibilities:

• Serve as the primary administrator of the Digital Work Card system, ensuring compliance with labor legislation and the accurate recording, monitoring, and reporting of employee working time.

• Manage the full employee lifecycle administration process, including hiring, onboarding, contract preparation and amendments, employee status changes, and terminations.

• Oversee all HR-related submissions and updates through ERGANI, ensuring accuracy, compliance, and timely completion of statutory requirements.

• Maintain accurate and up-to-date employee records and personnel files in accordance with institutional policies and regulatory requirements.

• Manage and update employee information across HR information systems and internal databases, ensuring data accuracy and integrity.

• Prepare employment-related documentation, including contracts, employment certificates, confirmation letters, and other HR correspondence.

• Respond to employee and manager inquiries regarding HR policies, procedures, employment documentation, and administrative matters.

• Assist in the preparation of HR reports, audits, and compliance-related documentation.

• Contribute to the continuous improvement of HR administrative processes, systems, and record-keeping practices.

• Perform other duties as assigned by the supervisor.

Required Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field.

• A Master’s degree will be considered a plus.

• Minimum of three (3) years of relevant professional experience in Human Resources, Payroll Administration, or Accounting.

• Demonstrated experience with ERGANI and the Digital Work Card system (Ψηφιακή Κάρτα Εργασίας).

• Experience in employment administration, including contracts, employee lifecycle processes, and working schedule management.

• Experience managing Human Resources Information Systems (HRIS).

• Excellent command of both Greek and English, written and spoken.

• Advanced proficiency in Microsoft Office applications, particularly Excel.

• Knowledge of Scan HRMS and/or Cezanne HR will be considered an asset.

Required Skills:

• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent attention to detail and commitment to accuracy.

• Strong verbal and written communication skills.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Dependability, accountability, and a strong sense of ownership.

• Problem-solving skills and a proactive approach to work.

• Ability to work effectively both independently and as part of a team.

• Customer-service orientation and responsiveness to employee needs.

Other requirements:

• Flexibility to support departmental needs during peak periods associated with the beginning and end of academic semesters, particularly in September and January.