executive assistant

TITAN Greece has an excellent opportunity for an Executive Assistant to support the Concrete Unit Director. The role requires exceptional organizational, communication, and multitasking skills, as well as the ability to handle sensitive information with the utmost confidentiality.

Responsibilities

• Provide high-level administrative support to the Concrete Unit Director, ensuring seamless daily operations.
• Manage and prioritize the agenda, including scheduling meetings, preparing necessary materials, and ensuring timely follow-ups.
• Prepare and edit presentations, reports, and briefings for internal and external stakeholders.
• Handle confidential information with discretion and always maintain a high level of professionalism.
• Organize and coordinate executive meetings, ensuring proper documentation, minutes, and action item follow-ups.
• Arrange complex travel itineraries, including flights, accommodation, transfers, and visa processing, while ensuring cost efficiency and alignment with business needs.
• Act as a liaison between the Concrete Unit Director and internal/external stakeholders, facilitating smooth communication and information flow.
• Provide administrative and organizational support for company-wide events and initiatives, ensuring smooth execution and alignment with business objectives.
• Assist in addressing general needs of Interbeton, supporting cross-functional collaboration and business efficiency.
• Oversee office administration, including document management, correspondence handling, and process optimization.
• Coordinate and track strategic projects and key initiatives, ensuring deadlines are met and necessary resources are allocated.
• Prepare expense reports, monitor budgetary allocations, and manage invoice processing in collaboration with relevant departments.
• Support in event planning, corporate functions, and other organizational needs.

Qualifications

• 5+ years of experience in executive support, preferably supporting senior executives.
• Bachelor’s degree in Business Administration, or a related field.
• Proven ability to handle confidential and sensitive information with integrity and discretion.
• Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) and experience in creating professional presentations and reports.
• Exceptional organizational and multitasking skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, both in Greek and English.
• Strong problem-solving abilities and proactive thinking to anticipate needs and resolve issues efficiently.
• Ability to work independently while maintaining strong collaboration with internal and external stakeholders.
• Experience in event coordination, travel planning, and budgeting.
• High level of maturity, professionalism, and adaptability in a fast-paced business environment.

What we offer

• Private health insurance
• Pension plan
• Annual checkup
• Performance bonus
• Prepaid cards for supermarket
• Learning and Development opportunities
• Internships and summer schools for employee children
• Wellness programs and special offers

At TITAN we provide equal opportunities for employment, prohibiting any kind of discrimination. All applicants will be acknowledged and treated in the strictest confidence.