As the Executive Assistant to the President, you will provide high-level administrative support and ensure the efficient operation of the executive office. This role requires exceptional organizational skills, proactive communication, and a strong ability to manage diverse responsibilities, ensuring the smooth execution of tasks related to the President’s daily activities and long-term goals.

Your Main Responsibilities:

Calendar and Schedule Management:

• Organize, maintain, and update the President’s daily schedule and calendar, ensuring all meetings, appointments, and events are properly coordinated.
• Handle incoming and outgoing calls and emails, schedule appointments, and manage meeting rooms.
• Welcome visitors, ensuring meetings are properly arranged and materials are prepared in advance.

Administrative Support:

• Handle all electronic correspondence with internal and external stakeholders and manage couriers for domestic and international deliveries.
• Maintain physical and electronic filing systems to ensure the efficient retrieval of documents and records.
• Manage the Executive Office’s petty cash fund and record expenses on the company’s online platform, processing invoices and receipts as necessary.
• Facilitate communication between departments/divisions to complete tasks assigned by the President.

Meeting Preparation and Coordination:

• Organize and prepare Board of Directors meetings, including drafting agendas, gathering necessary documentation, and distributing materials.
• Manage office supplies, ensure the smooth functioning of the office, and coordinate logistics for meetings and events.
• Prepare executive summaries, reports, and presentations, and ensure these are updated and aligned with the President’s requirements.
• Take and maintain accurate minutes of Board meetings, as well as ensure follow-up on action items.
• Assist in the participation of Board members from abroad by coordinating travel and logistics.

Document Preparation:

• Draft, edit, and translate documents and presentations from Greek to English and vice versa, ensuring high standards of professionalism and accuracy.
• Maintain subscriptions to relevant print and electronic media for informational and research purposes

Project Management:

• Support the President in various tasks related to participation in associations, chambers of commerce, and other organizations.
• Prepare materials and presentations for meetings and provide necessary research and data for decision-making.
• Assist with ad-hoc projects assigned by the President, ensuring timely and efficient execution.

Travel and Event Management:

• Organize domestic and international travel for the President and Board members, including booking flights, accommodation, local transportation, and other bookings as necessary.

Relationship Management:

• Maintain positive relationships with Board members, partners, clients, and other stakeholders.
• Serve as the President’s liaison for internal departments, ensuring smooth communication and task completion.

Operations and Miscellaneous:

• Manage office supplies, ensure the smooth functioning of the office, and coordinate logistics for meetings and events.

What do you offer:

• Bachelor’s degree in business administration or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role, ideally supporting C-suite executives.
• Excellent written and verbal communication skills in both Greek and English.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital tools for scheduling, communication, and project management.
• Strong organizational skills, with an ability to multitask and prioritize tasks in a fast-paced environment.
• Discretion and confidentiality are critical, along with a proactive approach to problem-solving.

What do we offer

•  Competitive compensation package (Salary, performance-based Yearly Bonus, and non-monetary Benefits and Perks).
• Life & Medical Insurance.
• Strong training, career development prospects, and growth.
• Modern, human-centric, and friendly working environment.

All applications will be treated with strict confidentiality