executive assistant

Maintaining calendars and scheduling business appointments; responsible for scheduling weekly team meetings and following up on action items.

Organizing on-site and off-site meetings, conference calls and events involving senior executives; coordinating conference calls and meetings with internal and external individuals.

Coordinating complex domestic and international travel for team members; arranging lunches, dinners, and other events as needed.

Assisting in coordinating quarterly earnings conference calls and webcasts, high-level conferences, and roadshows; assisting with PowerPoint presentations, including data collection, formatting, printing and distribution.

Answering phones and directing the appropriate person, taking messages or forwarding to voicemail; creating, updating, and coordinating a variety of forms, letters, reports and memos; organizing and maintaining filing system, records and reports.

Performing position functions with a high degree of ethics and confidentiality; assisting the organization’s functions by keeping personnel records up to date, arranging interviews and updating financial documents; handling other projects, duties and responsibilities as assigned.

What will you bring?

Education & Experience: University-level education; proven experience as a secretary, PA or EA.

Customer Service & Attitude: Experience with customer-facing roles; patience, a "can-do" attitude, and time management skills.

Communication & Language: Exceptional written and verbal communication skills in English (Spanish or Greek are a plus).

Organization & Multitasking: The ability to multi-task, organize and prioritize; attention to detail.

Independence & Teamwork: The ability to work alone and in a team environment in a professional manner; be flexible and open to change.

Technical Skills: Administrative skills and experience; ability to use a computer and main office programs competently.

What we offer

Team

Becoming a member of an organization that cares about its people, the environment, and the local communities.

Grow

 Have room to grow and develop via numerous opportunities for learning, professional development, and career advancement.

Care

Competitive remuneration package.

Private health insurance

Flexible working model