travel arrangements officer/ athens, greece

Rontis Hellas SA, a Greek multinational healthcare company, active in the field of specialty healthcare (R&D, production, international promotion and distribution of pharmaceuticals & medical devices), is seeking to employ a detail-oriented, highly organized:

 Travel Arrangements Officer

 The successful candidate will manage domestic and international travel logistics for employees, and/or clients, will be responsible for booking transportation, accommodation, and related services, while ensuring cost efficiency and compliance with company policies. The role will be based in Athens, Greece.

Key responsibilities – main job duties include the following

:

• Coordinate and book travel arrangements for Rontis’ employees

• Coordinate and book travel arrangements for Rontis business partners (distribution channels & HCPs)

• Communicate with travelers to understand preferences, restrictions, and budget constraints

• Handle travel changes, cancellations, and emergencies with efficiency

• Ensure all bookings are compliant with internal Travel & Expense Policy

• Ensure application of compliance & company guidelines concerning interaction with HCPs

• Collaborate with accounting department for travel expense reconciliation and reporting

• Maintain and update the Rontis Marketing Calendar, tracking all conferences and educational events the company participates in

• Create and monitor expenses summary file per event or conference, ensuring detailed capturing of company’s spending per category of relevant expenses

• Maintain up-to-date knowledge on travel regulations, safety advisories, and visa requirements

Requirements – Candidates must have

:

• Proven experience in travel coordination, executive support, or administrative services

• Bachelor’s degree in Hospitality & Tourism Management, Event Management or Planning, Business Administration or relevant preferred

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Fluency in English (written and spoken) is required

• Adaptable and proactive with a problem-solving mindset

• Ability to handle confidential information with discretion

• Experience in healthcare or life sciences is a plus

Candidates are welcome to send their CV to [email protected] attention HR Department noting “Candidacy for the Travel Arrangements Officer Position”.